City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, April 13, 2021 6:30 PM Gateway Center A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Tony Hausmann, Councilman Donna Green, Councilman Jeff Stehman, Councilman David Jerome, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor David Seaton of Heights Community Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS F. BUSINESS PRIOR TO PUBLIC INPUT 1. Ordinance Rezoning Owned by 19 ABC Parkway LLC (Two Men and A Truck) from BP-3 Business Park District to P-BP-3 Planned Business Park District (19 ABC Parkway) City of Collinsville Page 1 Printed on 4/30/2021 City Council Minutes - Final April 13, 2021 Attachments: Agenda Item Report Ordinance PC Staff Report Draft PC Minutes Associate Planner Caitlin Rice advised this ordinance would rezone the property at 19 ABC Parkway from BP-# Business Park District to P-BP-3 Planned Business Park District 3 in order to allow for use (Two Men and a Truck, moving services). She described the parcel as being 1.6 acres with 14,000 square feet of office space and warehouse. No site plan is required; however, new landscaping will be necessary. She displayed site pictures and zoning map. She indicated the proposed use is consistent with the surrounding area. Staff recommends approval. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance to Repeal and Replace Section 17.060.060 - Garage, Carport or Storage Building (Accessory Use) of Title 17 (Zoning) of the Code of Ordinances of the City of Collinsville Attachments: Agenda Item Report Ordinance PC Staff Report 04-08-21 Draft PC Minutes 04-08-21 PC Staff Report 02-11-21 PC Minutes 02-11-21 Associate Planner Cristen Hardin advised this ordinance would repeal and replace Section 17.060.060 Accessory Use - Garage, Carport and Storage Building of the Collinsville Municipal Code, Title 17. This amendment was staff initiated in order to establish new and clear design standards, regulations and restrictions for accessory structures. She outlined the proposed amendment to include the number of accessory structures permitted, size, height, and design. A brief discussion was had regarding roof pitch height and design. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 City of Collinsville Page 2 Printed on 4/30/2021 City Council Minutes - Final April 13, 2021 Absent: 0 Abstain: 0 G. COUNCIL DISCUSSION 1. Key Performance Indicators - Police & Fire Department Attachments: Staff Memo Police Chief Steve Evans outlined 2020 Public Safety KPIs for the Police Department: Calls for Service - 33,252 Average Response Time - 8 minutes and 6 seconds DUI Arrests - 113 Fatal Traffic Accidents - 1 He spoke of the number of Calls for Service as being a statistic to report but not necessarily as a target to achieve due to the nature of the situation. He spoke of re-evaluating response time data based on types of calls (emergency, in-progress crimes vs non-urgent calls). Chief Evans spoke of reported crimes by category in comparison to the national average. He spoke of the Crime Free Housing (CFH) program and spoke of incidents based on housing type. He advised the department would continue to exceed clearance rates for burglaries. He mentioned the 2 murders that took place in which neither were random but rather drug related and solved with the assistance of the Major Case Squad. He mentioned 2 incidents regarding shootings with both being cleared by arrests. Lastly, he highlighted goals for the Police Department: - Refine KPIs - Implement body cameras - Expand License Plate Reader cameras - Continue programs previously cancelled due to COVID (Youth Academy, Citizen's Academy, Training, CFH classes) A discussion was had regarding Calls for Service and Response Times. Councilman Jerome mentioned that this data may need to be recorded based on types of calls and whether the incident was an emergency or not in order to get a better understanding. Councilman Stehman spoke of the purpose of KPIs as being a way to measure data in order to make improvements. He indicated that some of the information should be reported as data and not necessarily measured as KPIs. Overview of KPIs for the Fire Department was given by Chief John Bailot: Calls for Service - 3,706 Average Response Time - 6 minutes and 6 seconds City of Collinsville Page 3 Printed on 4/30/2021 City Council Minutes - Final April 13, 2021 He spoke of the response time as being subjective in that the data may be collected to include dispatch time instead of turnout. The average turnout time was 1 minute and 32 seconds. He gave percentages of calls for service based on type of incidents: Structure Fires - 18.9% Other Fires - 2.9% EMS services - 75.5% He spoke of an increase in structure fires over the past 2 years. The department had 35 calls for service regarding cardiac arrest. He further advised the department would refine how data is collected and reported on average response time, turnout time, total fires and cardiac arrests in order to have a better understanding. Chief Bailot spoke of a increase in training hours for Firefighters but indicated it was due to better reporting measures. He mentioned the impact COVID had on community prevention classes. Lastly, he highlighted goals for the Fire Department in 2021: - Implement a fire safety inspection program for commercial buildings - Improve training efforts with a full time training officer - Purchase new ambulance Mayor Miller spoke of the data presented as being very informative and encouraged both departments to review how they collect data for better reporting measures as indicated in their presentations. Councilman Jerome spoke of the need to meet the national average with regards to response time. He mentioned evaluating fire house locations in order to better serve the citizens. H. SPEAKERS FROM THE FLOOR None. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller informed the Council that he gave each of them performance evaluation forms for the City Manager and Corporate Counsel to be completed and returned to him. He mentioned the clean up efforts by the Rotary and Lions Club. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Jerome thanked the public for re-electing him. He further thanked staff for their efforts City of Collinsville Page 4 Printed on 4/30/2021 City Council Minutes - Final April 13, 2021 and commitment to the City. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Director Travis Taylor mentioned ongoing efforts by the Community Development Department with regards to revisions of the building permit process and fees. He spoke of consolidating permits into 2 types - Residential or Commercial. The department would still have permits for specific work to be done (electrical, plumbing, demolition, grading and spinkler/hood systems). He advised permits would not be required for replacement type work. Revisions will be presented to Council for approval in the near future. Parks and Recreation Director Kimberly Caughran highlighted upcoming events: Parking Lot BINGO - April 17 Show Us Your Park City-Wide Garage Sale - April 23 and 24 L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending April, 2, 2021, in the Amount of $962,565.44 Attachments: Agenda Item Report BOARD LIST 03-17-21 BOARD LIST 03-24-21 BOARD LIST 03-31-21 INS BOARD LIST 04-02-21 2. Motion to Approve Payroll for the Period Ending March 19, 2021, in the Amount of $678,530.79 Attachments: Agenda Item Report BRD LST 03-26-21 3. Motion to Approve Minutes of the March 23, 2021 Council Meeting Attachments: Agenda Item Report Minutes Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Stehman, seconded by Councilman Jerome, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller City of Collinsville Page 5 Printed on 4/30/2021 City Council Minutes - Final April 13, 2021 Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance to Award Bids and Authorize Contracts for the Purchase of Street Maintenance Materials for 2021 Motor Fuel Tax Maintenance Program Attachments: Agenda Item Report Ordinance Bid Tab Resolution 20-38R Troy Turner, City Engineer, advised this ordinance would approve the purchase for various street maintenance materials utilizing MFT funds. He advised bids were sought and opened on March 31 for rock chips, deicer aggregate, storm sewer pipes and decorative street lights. He highlighted the lowest bids received for the various items and recommended approval: Beelman - Seal Coat and Deicer Metal Culverts - CMP Midwest Municipal - Pipe Midwest Municipal - Flared End Section Pipe Graybar - Street Lights A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Authorize the Mayor to Sign a Notice of Intent to Award and Contingently Authorize an Agreement with Plocher Construction Company, Inc. for Construction of a Bio-Solids Handling System Upgrade at the Wastewater Treatment Plant in the Amount of $6,008,700 Attachments: Agenda Item Report Ordinance CMT Recommendation Letter Notice of Intent to Award Agreement Public Works Director Dennis Kress advised this ordinance would authorize a Notice of Intent to City of Collinsville Page 6 Printed on 4/30/2021 City Council Minutes - Final April 13, 2021 award and contingently authorize an agreement with Plocher Construction for the bio-solids system at the Wastewater Treatment Plant. He advised bids were sought and opened on April 1 with Plocher Construction submitting the lowest bid at $6,008,700 ($5,890,000 for bio-solids upgrade and $118,000 mill and overlay of roadway into the plant). Bid came in 2.6% below estimate. He highlighted the benefits of the project: - Convert bio-solids into a Class 1, safer solution - Reduce regulatory requirements - Cost control of disposal - Reduce energy costs - Improve odor control A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Authorizing Expenditure of Northeast Business District Funds (Lowell's Service Center LLC, 2000 Vandalia Street) Attachments: Agenda Item Report Ordinance NEBD Application Associate Planner Hardin advised the applicant is seeking funds from the Northeast Business District in the amount of $36,693.57 for improvements to his business (Lowell's Service Center, 2000 Vandalia). The project includes fuel equipment upgrade, roof replacement, awning, asphalt repairs, upgrade to signage and canopy, improvement to restrooms. Total cost of the project is $91,733.93. Councilman Jerome spoke of the establishment as being a local business in Collinsville for many years. He spoke in favor of the improvements and commended the owner for investing in his business. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Ordinance Authorizing the Mayor to Sign a Professional Services Agreement City of Collinsville Page 7 Printed on 4/30/2021 City Council Minutes - Final April 13, 2021 with TRANE Technologies (Gateway Center HVAC System) Attachments: Agenda Item Report Ordinance Agreement Dave Allison, Director of Operations for the Gateway Center, advised this ordinance would authorize a 5 year service agreement with TRANE for controls upgrade to the Gateway Center's HVAC system. He mentioned issues regarding the current system and failing software. He spoke of TRANE's controls upgrade and benefits. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 5. Ordinance Authorizing the Mayor to Sign a Contract with Cool City Lights, LLC Pertaining to an Exterior Lighting System at the Collinsville Sports Complex Attachments: Agenda Item Report Ordinance Contract Director Caughran advised this ordinance authorizes an agreement for the purchase of upgraded lighting at the Sports Complex utilizing an Ameren Incentive Program. Total cost of the upgrade is $105,456 but a net cost to the City at $81,696 (to be paid for by the Southwest Corridors Business District funds) after Ameren IL Energy Efficiency Incentive of $23,760. The lights will be reused as other improvements are made. A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 6. Ordinance Authorizing the City of Collinsville to Apply for and be Issued a State of Illinois and Local Liquor License Attachments: Agenda Item Report Ordinance City Clerk Wasser advised the City is seeking to apply for and be issued a Liquor License from the City of Collinsville Page 8 Printed on 4/30/2021 City Council Minutes - Final April 13, 2021 State of Illinois Liquor Control Commission in order to sell and serve alcoholic beverages at City owned property. An ordinance authorizing the license is required by the ILCC as part of the application process. She advised Spectra, outside company that previously sold and served alcohol at the Gateway Center, has since ceased their food and beverage services and relinquished their Liquor License. A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session pursuant to 5 ILCS 120/2(c): 2. Collective Bargaining 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Jerome, seconded by Councilman Stehman. to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Green, seconded by Councilman Hausmann to adjourn at 8:18 pm. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 9 Printed on 4/30/2021 City Council Minutes - Final April 13, 2021 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 10 Printed on 4/30/2021