City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, June 8, 2021 6:30 PM Gateway Center A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair and City Clerk Kim Wasser. Present: 4 - Councilman David Jerome, Councilman Tony Hausmann, Councilman Donna Green, and Mayor John Miller Absent: 1 - Councilman Jeff Stehman C. INVOCATION Delivered by Pastor Christopher Watkins of New Community Church of the Nazarene. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Presentation of the Yard of the Month Contest Winners for May Attachments: Agenda Item Report Mayor Miller presented a plaque to Dianne Harrison of 214 Keeneland Ct. as the recipient for May Yard of the Month winner. 2. Introduction of New City Employee: Tim Seeberg, General Manager of the Gateway Convention Center City of Collinsville Page 1 Printed on 6/24/2021 City Council Minutes - Final June 8, 2021 City Manager Bair introduced Tim Seeberg, General Manager of the Gateway Convention Center. Mr. Seeberg spoke of his excitement to be part of the organization. He spoke of being impressed with the staff and their dedicated efforts. F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION 1. Key Performance Indicators - Parks & Recreation Department Attachments: Staff Memo Parks and Recreation Director Kimberly Caughran updated the Council on key performance indicators on behalf of the Parks Department and Aqua Park for FY 2020. She spoke of comparisons to the national park standards. Overall, indicators are low due to COVID restrictions. She advised the pool didn't open until the end of June at 50% capacity. She mentioned other avenues of interactions and programming utilizing social media sites. Aqua Park goals for 2021 is to increase revenues and attendance. She indicated Willoughby Farm appeared to have been well attended since it is outside and able to social distance; however, revenues were down due to being unable to accept reservations. Goals for 2021 at Willoughby Farm includes increased revenues and tracking volunteer service hours. Director Caughran advised COVID restrictions deterred events at the Sports Complex. Feasibility study is underway to address improvements and growth of the facility. Lastly, she addressed performances of the Shuttle Bus. She advised services were reduced in 2020 due to COVID restrictions as many of the riders are at high risk population. Goal for 2021 is to resume services 5 days a week. She indicated the Hospitality Shuttle was not in operation but she plans to coordinate with the Gateway Center to provide shuttle services for participants to the Uptown area. Councilman Jerome spoke of the various avenues and creative ideas staff came up with during the pandemic to interact with the residents. City Manager Bair complimented Director Caughran and her staff on how well they handled restrictions and continued public interactions in a safe manner. He spoke of parks and recreation as being a critical component for quality of life. Director Caughran thanked Council and the City Manager for their comments. She mentioned an overwhelming attendance by the public at City parks during the pandemic. She advised the inability to document the number of attendees but visually appeared busy. H. SPEAKERS FROM THE FLOOR Anita Rising of Westridge Dr. spoke of a water drainage issues at her home. She indicated the ditch is City of Collinsville Page 2 Printed on 6/24/2021 City Council Minutes - Final June 8, 2021 shallow and full of overgrowth. She advised she was told that this issue, as well as others, were scheduled to be addressed but nothing has been done yet. She inquired as to when the water drainage issue at her residence would be remedied. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the Memorial Day weekend celebration and the opening season of the Aqua Park. He mentioned the up coming Smokin' on Main event. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Director Caughran spoke of up coming events in the Parks and Recreation Department: Movies on Main - June 19 and 26, July 17 and 31 Collinsville Chorale Outdoor Concert - June 19 at Collins House IDNR Fishing at Woodland Park - June 14 and 15 She mentioned the fireworks display and attendance at the Memorial Day event. She advised the Aqua Park is now open for the season. Public Works Director Dennis Kress apologized to Ms. Rising for the lack of communication and advised her that the storm water issue at her residence is scheduled to be repaired, as well as others around town. He indicated he has an extensive list of storm water issues scheduled for repairs over the next year and a half and are priority based. He mentioned recent historical rains as the cause of many storm water issues. He further advised that his department tries to address all the issues in a timely manner but cited lack of resources and manpower has a hindrance. He mentioned the need to possibly outsource larger projects. City Manager Bair advised storm water was not properly addressed initially in town; therefore, causing issues now. He mentioned the need for additional staffing. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending May 28, 2021, in the Amount of $1,120,569.18 Attachments: Agenda Item Report BOARD LIST 05-01-21 INS BOARD LIST 05-19-21 BOARD LIST 05-21-21 UTILITY REBATES BOARD LIST 05-26-21 BOARD LIST 05-27-21 City of Collinsville Page 3 Printed on 6/24/2021 City Council Minutes - Final June 8, 2021 2. Motion to Approve Payroll for the Period Ending May 14, 2021, in the Amount of $691,184.83 Attachments: Agenda Item Report BRD LST 05-21-21 Mayor Miller asked if the Council wished to pull any items prior to a Motion. Councilman Hausmann asked to move item L.3. Motion to Approve Minutes of the May 25, 2021 Council Meeting since he was absent. A motion was made by Councilman Jerome, seconded by Councilman Hausmann, to approve the Consent Agenda. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 0 M. NEW BUSINESS 1. Ordinance Repealing Ordinance #17-70 and Enacting a New Ordinance in Place Thereof Specifying Purchasing, Bidding, and Contract Procedures Attachments: Agenda Item Report Ordinance Chief Financial Officer Kris Mooney advised this ordinance would replace previously approved Purchasing Policy (Ord. No. 17-70) and address Purchasing, Bidding and Contract procedures. He highlighted the proposed changes to the Purchasing Policy. Purchase Limits: * Department Head - approve up to $10,000 (was $5,000) * City Manager - approve up to $30,000 (was $20,000) * Council - approves any purchase more than $30,000 (was $20,000) Policy would include an Inform and Object Clause for purchases between $30,000 - $50,000: * City Manager would email Council and request approval to purchase item over $30,000, up to $50,000. * If Council consents, the purchase would be formally approved at a future meeting. * If 2 or more Council members object, purchase will not occur. Exceptions: * City Manager has the authority to declare item(s) as emergency purchases. * Contingency of 5% or up to $10,000 of the approved ordinance. City of Collinsville Page 4 Printed on 6/24/2021 City Council Minutes - Final June 8, 2021 A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 0 2. Ordinance Authorizing the Mayor to Execute a Memorandum of Understanding Between the City of Collinsville and the Collinsville Community School District Unit #10 with Regards to the School Resource Officer Attachments: Agenda Item Report Ordinance Agreement Overview by CFO Mooney, who advised Unit 10 School District has asked for a School Resource Officer (SRO) to be on staff and present at the High School during the summer school session due to an increase in enrollment. Per the MOU, the SRO will work from May 24 through June 17, 4 hours per day, Monday through Friday at a cost of $4,000 payable to the City by June 30. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 0 3. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum Petition and Order Attachments: Agenda Item Report Ordinance Settlement Contract CFO Mooney advised this ordinance would authorize a workers' compensation settlement in the amount of $30,520.12 to Ronnie Goetter. Mr. Goetter was injured on March 11, 2019 during the course of his employment. All benefits have been paid accordingly and Mr. Goetter has returned to work. A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote: City of Collinsville Page 5 Printed on 6/24/2021 City Council Minutes - Final June 8, 2021 Aye: 4 - Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 0 4. Resolution Appointing a Member to the Planning Commission (Kipley Klein) Attachments: Agenda Item Report Resolution Application Director Travis Taylor, Community Development Department, advised this would authorize the appointment of Kip Klein to the Planning Commission for a 3 year term, ending June 2024. Mr. Klein has been a long time resident and has owned and operated his own business. Staff believes Mr. Klein would be an asset to the Planning Commission and recommends approval. A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 0 5. Motion to Approve Minutes of the May 25, 2021 Council Meeting Attachments: Agenda Item Report Minutes Councilman Hausmann advised he will abstain from the vote as he was not present at the May 25, 2021 Council meeting. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 3 - Jerome, Green, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 1 - Hausmann N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session pursuant to 5 ILCS 120/2(c): 1. Appointment, employment, compensation, discipline or performance of employees City of Collinsville Page 6 Printed on 6/24/2021 City Council Minutes - Final June 8, 2021 A motion was made by Councilman Jerome, seconded by Councilman Green. to approve. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 0 P. ANNOUNCEMENTS 1. The next Council Meeting on June 22, 2021 and thereafter will be held in the Council Chambers at City Hall. Q. ADJOURNMENT A motion was made by Councilman Hausmann, seconded by Councilman Jerome to adjourn at 7:21 pm. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Green, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 0 City of Collinsville Page 7 Printed on 6/24/2021 City Council Minutes - Final June 8, 2021 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 8 Printed on 6/24/2021