City Council Special Meeting/Strategic Session

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Special Meeting/Strategic Session Councilman Nancy Moss Councilman Jeff Kypta Councilman Jeff Stehman Councilman Cheryl Brombolich Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, October 24, 2016 6:00 PM City Hall Training Room A. CALL MEETING TO ORDER B. ROLL CALL C. SPEAKERS FROM THE FLOOR Speakers may address the Council under the terms of Ordinance No. 4765. Time is limited to 4 minutes per speaker. Please refer to the last page of the agenda for specific rules governing input. D. CITY COUNCIL 1. Fire Department Capital Program Discussion Bair gave introduction of the Capital Program for the Fire Department regarding the pumper truck replacement. Went out to bid to get an idea of cost associated with replacing the pumper. Introduced Doug Deadmond as Administrative Support for the Fire Department. Was included in CIP budget. Asking for Council to listen to the presentation and make a determination if staff should proceed with accepting bid and proceed with the purchase or defer until the appointment of a new Fire Chief. Brombo inquired of a CIP budget to review and approve. Bair acknowledged that a CIP will be given to Council for approval. Fireman Joe Benker handed out the presentation for the new rescue/pumper equipment. Pumper City of Collinsville Page 1 Printed on 2/8/2018 City Council Special Meeting/Strategic Minutes - Final October 24, 2016 Session truck is necessary since it holds water and allows to pump from bonds where hydrants are not available, especial in rural areas. 2016 approved purchase of quint truck, delivery in January 2017, replaced 1234 approved AEV ambulance, replaced 1242 approved remount for 1244 in 2017 request authorization approval to replace current pumper 1215 2017 remount 1244 ambulance replacement of pumper 1215 He updated Council on the progress of the Quint 1233 being built. #1215 Pumper - 1995 E-One, engine hours 7800, maint costs $22,644.81 ($5,661.20 per year)2013-2016, maint costs are increasing each year #1217 pumper - 2002 Luveme, 5065 engine hours, maint $30,701 ($7675 per year) 2013-2016 He explained that an in-house fleet mechanic would be beneficial in keeping the vehicles well maintained and locally instead of our of town and out of service for a time period. He gave a projected 4% increase per year for the purchase of a fire truck. the 2016 cost of the 1215 replacement is $665,000 but 2017 would be $691,600 estimate. Pumper truck replacement plan is at 15 years with it in reserves for 5 years. 1217 is 14 years old, newest fire truck, some repair issues needed 1215 is 21 years old, needs to be replaced both out of service frequently and leaves the City with only 1 truck on numerous occasions. We are surrounded by volunteer fire departments and it takes time for mutual aid to come help in the event our pumper truck is down. Assistance is not readily available. KME - $591,486 (did not meet specs, longer and doesn't fit in station, body material different) didn't qualify E-One - $599,986 (met all specs with exception of battery, not an issue) Ferrara - $692,135 (met specs, shorter wheel base and shorter length) Suggesting going with E-One by Banner Fire Equipment as the best bid (local service available) Safety features: ergonomically safer, deck gun remotely controlled, hose accessibility, equipment is chest high instead of overhead. City of Collinsville Page 2 Printed on 2/8/2018 City Council Special Meeting/Strategic Minutes - Final October 24, 2016 Session NFPA standards are trying to limit the amount of time the firefighter is on top of the apparatus in order to help prevent falls. Also makes accessing equipment easier and faster. Lt. Mike Lutz Banner Fire Equipment - $66,665 Mac's - no bid AEC - $33,051 missing significant amount of equipment Request for purchase of 2017 E-One Pumper for total of $666,651, needs to be awarded 11/14/16 to authorize 2016 pricing, esti delivery 270-300 days. Lutz indicated he called today and they indicated a 3.? increase January 1. Bair is not eligible for Mad Co towards this pumper, 51% needs to be low to moderate income, we are 41% as a whole. Brombo - committee spent a great deal of time and research to find the best apparatus to meet City's needs. Moss - when are reserved units used. Benker - due to maint issues and equipment available, reserve is being used regularly. Essentially, reserved vehicles will be used to fill in while one is down for service or add'l vehicles are needed at another location due to multiple calls but won't be rotated into service to keep mileage down. Equipment on the older trucks are 20 years old also, not as efficient, accessible, or cumbersome to use in some situations. Manufacture is willing to hold the price until 11/14/16. Brombo - ok to move forward Moss - budget? Bair - funds are available and was originally budgeted for. Stehman - supports getting the truck but would like for the new Chief to have input, Benker said new Chief will be able to have some input since final order goes in after pre-build. Mayor asked how much the old pumper is worth to sell out write - Benker $20-30K. Mayor in favor to proceeding. Kypta and Moss - willing to move forward and only concerns are budgetary E. ADJOURNMENT 7:11 M/S City of Collinsville Page 3 Printed on 2/8/2018 City Council Special Meeting/Strategic Minutes - Final October 24, 2016 Session ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 4 Printed on 2/8/2018