Community Appearance Board

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final Community Appearance Board Wednesday, May 10, 2017 6:00 PM City Hall (Training Room) A. CALL TO ORDER Chairman Jones called the meeting to order at 6:04 pm. B. ROLL CALL Also present was City Liaison Kim Wasser. Noted: Hellige arrived at 7:06 pm. Present: 12 - Chairperson Ken Jones, Janice Georg, Dean Graves, Susan Hellige, Brion Brown Sr, Brion Brown Jr, Judith Nelson, Liz Dalton, Ken Wheat, Dia Toenjes, Brad Main and Sharon Main Absent: 0 C. SPEAKERS FROM THE FLOOR None. D. RECESS Motion to recess so Board could view and score Yard of the Month nominations (1969 Raintree Trail, 427 Bunkerhill, 314 Vandalia and 41 Chelsea) at 6:05 pm by Wheat, seconded by Graves, all in favor, motion carried. Noted: 803 W. Clay nomination was removed as ineligible (previous winner within last 5 years). Meeting reconvened at 7:06 pm. E. CORRESPONDENCE Dalton read a thank you letter from Willoughby Farms for participating in the Arbor Day event. Nelson tallied the Yard of the Month score sheets: 1st Place - 427 Bunker Hill 2nd Place - 41 Chelsea Graves showed a sample of the Yard of the Year plaque. Hellige advised Creekside Gardens has a large water tank that they would like to donate to the CAB. Motion to accept the water tank as a donation from Creekside Gardens and store at Brown Sr.'s by City of Collinsville Page 1 Printed on 6/26/2017 Community Appearance Board Minutes - Final May 10, 2017 Nelson, seconded by Wheat, all in favor, motion passed. F. APPROVAL OF MINUTES 1. Motion to Approve Minutes of the April 12, 2017 meeting A motion was made by Georg, seconded by Graves to approve. The motion carried by the following vote: Aye: 12 - Chairperson Jones, Georg, Graves, Hellige, Brown Sr, Brown Jr, Nelson, Dalton, Wheat, Toenjes, Main and Main Nay: 0 Absent: 0 Abstain: 0 G. NEW BUSINESS 1. Schedule trash pick-up along S. Morrison Trash pick up was scheduled for Saturday, May 27 at 7am. Members will meet in parking lot across from City Hall. 2. Future mulching schedule Dalton advised that Madison County Probation Dept. will mulch Vandalia pocket parks (next to Home Furniture and Ashmann's) but CAB will need to clean up plants. Discussion was had regarding if CAB should take on the responsibility of maintaining these pocket parks. Hellige advised 3 evergreens and some butterfly bushes are dead. Street Dept. will need to drop off mulch. Motion to clean up these pocket parks this year only, as a 1 time event in order to help City, and coordinate it with the Mad County Probation but Street Dept. will be responsible for regular trash pick up and regular maintenance in the future by Nelson, seconded by Brown Jr., all in favor, motion passed. This one time clean up event was scheduled for Monday, May 15 at 6pm. Wasser will asked Street Dept. to pick up debris. H. OLD BUSINESS 3. Tree Memorial ceremony Dalton advised the Tree Memorial is scheduled for July 9 at 1:30 pm and will be held at the First Baptist Church on St. Louis Rd. Currently, there are 4 trees to be dedicated. Jones explained the Tree Memorial dedication to new members, Brad and Sharon Main. City of Collinsville Page 2 Printed on 6/26/2017 Community Appearance Board Minutes - Final May 10, 2017 3. Tree Memorial ceremony 3. Tree Memorial ceremony 3. Tree Memorial ceremony ceremony - July 9 1:30pm at First Baptist Church on St. Louis Rd., 4 trees to dedicate 1. 2017 Garden Tour Update Graves advised he has a discussion with Councilman David Jerome, who asked if CAB would be willing to do a fall clean up for senior citizens in need. Board will ask Councilman Jerome for additional information and guidelines to determine qualification of those in need. Board will discussion at future meeting. Dalton gave an update on the Garden Tour. She has 8 yards confirmed to participate. The program is being prepared, tickets and posters are ready. Brown Jr. will advertise event on Facebook and Mark Ahlvers will post on City website. Tickets are $12 in advance and $15 the day of event. Toenjes solicited sponsors for ad's. Hellige showed a sample of the garden stone for participants. The stones are $25 each. The event will start at Flower Basket and is scheduled for June 10 from 9 am -3 pm. Dalton advised volunteers are needed at each participating house to check wrist bands. Board members are welcome to go on a preview tour on June 8 at 5:30 pm. Member can meet at the Library parking lot for pre-tour. 2. Welcome Sign Replacement Project Update Brown Sr. gave an update on the welcome sign replacement project. Ahlvers did research on stone for the welcome signs. The stone is available at Collinsville Ice and Fuel and they are willing to give a substantial discount on the stone as a donation to the City. Stones were available for members to view. Brown Sr. advised the CAB members would do the labor. He indicated the CAB should be able to complete 2 signs as a Saturday project. Brown Sr. displayed a rendering of the welcome sign replacements. Committee is still in the process of getting bids for the Collinsville logo with back lit lighting. Wasser advised the exact amount of stone needed is yet to be determined. Board advised they like the uniformed stacked stone, similar to the rendering, rather than the random pattern. Brown Sr. advised electrical wiring would be easier on the uniformed stacked stone. Wasser showed a rendering of the current white random bricks being colored black. Board was in agreement with the coloring of the white bricks. 3. Mowing Schedule: May - Toenjes June - Main July - Wheat August - Brown Jr. September - Hellige/Dalton October - Georg * Graves available as substitute Nelson spoke of the need to beautify the wedget at St. Louis/Caseyville Rd. She presented a proposal of replacing the bumper blocks with landscaping stone. She estimated project is City of Collinsville Page 3 Printed on 6/26/2017 Community Appearance Board Minutes - Final May 10, 2017 $700-$900, depending on stone type. The perimeter is 110 feet and the stone wall would be 1 1/2 tall. Discussion was had regarding the right-of-way. Board will discuss in the future. Hellige gave an invoice from Creekside Gardens for Yard of the Month gift certificates. I. COMMENTS FROM COMMISSION MEMBERS J. ITEMS FOR NEXT AGENDA K. ADJOURNMENT A motion was made by Georg, seconded by Dalton 8:14 pm to adjourn. The motion carried by the following vote: Aye: 12 - Chairperson Jones, Georg, Graves, Hellige, Brown Sr, Brown Jr, Nelson, Dalton, Wheat, Toenjes, Main and Main Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 4 Printed on 6/26/2017 Community Appearance Board Minutes - Final May 10, 2017 ADDRESSING THE BOARD/COMMISSION DURING SPEAKERS FROM THE FLOOR Below are the rules for input during Board/Commission/Sub-Body meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Board/Commission during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by the meeting Chairman of the governing board. RULE 2: Input must relate to a matter under the authority of the commission, board, or sub-body. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the Board/Commission. RULE 4: After establishing their identity, prospective speakers shall immediately address the governing board. RULE 5: Each speaker is limited to four (4) minutes to address the governing board. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the governing board or any other City officer or employee. RULE 6: Speakers shall address only the governing board collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on the governing board or City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the governing board or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. Please Note: These rules do not apply to public input during an advertised Public Hearing. City of Collinsville Page 5 Printed on 6/26/2017