Community Appearance Board

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final Community Appearance Board Wednesday, September 13, 2017 6:00 PM City Hall (Training Room) A. CALL TO ORDER Chairman Jones called the meeting to order at 6:02 pm. B. ROLL CALL Also present was Kim Wasser, City liaison. Present: 8 - Chairperson Ken Jones, Janice Georg, Dean Graves, Susan Hellige, Judith Nelson, Dia Toenjes, Brad Main and Sharon Main Absent: 3 - Brion Brown Sr, Brion Brown Jr and Liz Dalton C. SPEAKERS FROM THE FLOOR None. D. RECESS Chairman Jones announced he received a phone call from the resident at 409 Vandalia, who requested to be removed from participating in the Yard of the Month nominees list. Motion to recess by Hellige, second by Georg at 6:07 pm in order to view and score Yard of the Month nominees (713 Johnson Hill Rd., 1125 St. Clair Ave., 1003 Keebler and 401 Meadow Lane), all in favor, motion passed. Meeting reconvened at 7:11 pm. E. APPROVAL OF MINUTES 1. Motion to Approve Minutes of the August 9, 2017 Meeting Wasser advised the minutes should be amended to indicate that Ken Wheat was not present at the August 9, 2017 meeting. A motion was made by Georg, seconded by Nelson to approve as amended. The motion carried by the following vote: Aye: 8 - Chairperson Jones, Georg, Graves, Hellige, Nelson, Toenjes, Main and Main Nay: 0 Absent: 3 - Brown Sr, Brown Jr and Dalton City of Collinsville Page 1 Printed on 1/29/2018 Community Appearance Board Minutes - Final September 13, 2017 Abstain: 0 G. NEW BUSINESS 1. Schedule date and time for mum planting at Collinsville sign (Vandalia/Clay) Hellige advised that 72 red and yellow mums were purchased and ready to be planted at the Collinsville sign (Clay/Vandalia). A tentative planting date of September 25 or 26 was indicated. Chairman Jones will email the board when the date in finalized. 2. Christmas lights at Collinsville sign and islands (Vandalia @ Clay/Main) A discussion was had regarding installing Christmas lights at the Collinsville sign and along Vandalia between Main and Clay (pocket park areas next to Ashmann's and Home Furniture). Wasser will report back on the availability of electrical outlets. H. OLD BUSINESS 1. Reminder: Trash Pick up, September 30 at 6:30 am Trash pick up scheduled for Saturday, September 30 at 7:00 am instead of 6:30 am due to sunrise time. 2. Board member vacancies (2) Chairman Jones reminded members that the board has 2 vacancies and to refer interested parties to the City's website for an application. 3. Reminder: Clear out weeds and maintain welcome signs Chairman Jones reminded members who volunteered to clean out weeds and maintain areas around their respective welcome signs. I. STAFF REPORT 1. Welcome Sign Replacement Project Wasser informed members the welcome sign replacement project was approved by Council as a Capital Improvement Project. 2. Christmas at the Collins House (Parade and Events) Wasser spoke of the upcoming Christmas parade and event at the Collins House, Saturday, December 2 starting at 5:30 pm. J. COMMENTS FROM COMMISSION MEMBERS Nelson tallied the score sheets for the Yard of the Month: 1st place - 1003 Keebler 2nd place - 1125 St. Clair K. ITEMS FOR NEXT AGENDA City of Collinsville Page 2 Printed on 1/29/2018 Community Appearance Board Minutes - Final September 13, 2017 L. ADJOURNMENT A motion was made by Nelson, seconded by Main to adjourn at 7:39 pm. The motion carried by the following vote: Aye: 8 - Chairperson Jones, Georg, Graves, Hellige, Nelson, Toenjes, Main and Main Nay: 0 Absent: 3 - Brown Sr, Brown Jr and Dalton Abstain: 0 City of Collinsville Page 3 Printed on 1/29/2018 Community Appearance Board Minutes - Final September 13, 2017 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 4 Printed on 1/29/2018