Community Appearance Board

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes Community Appearance Board Wednesday, October 9, 2019 6:00 PM City Hall Council Chambers A. CALL TO ORDER Chairman Jones called the meeting to order at 6:00 p.m. B. ROLL CALL Present: 10 - Dean Graves, Brion Brown Jr, Judith Nelson, Liz Dalton, Dia Toenjes, Ken Jones, Brion Brown Sr, Susan Hellige, Ronald Spears and Janice Georg Absent: 0 C. SPEAKERS FROM THE FLOOR No speakers from the floor. D. APPROVAL OF MINUTES 1. Motion to approve Minutes of the September 11, 2019 meeting. Attachments: Draft Minutes A motion was made by Dalton, seconded by Graves to approve the minutes of the September 11, 2019 meeting. The motion carried by a unanimous vote. E. NEW BUSINESS City of Collinsville Page 1 Printed on 1/21/2020 Community Appearance Board Minutes October 9, 2019 1. Yard of Year Contest Attachments: 2019 Yard of the Year Nominees A total of 115 individual votes were received through the City’s website. 414 Wadsworth Street has been declared the 2019 Yard of the Year Contest winner after receiving 86 votes, or 74.14% of the total votes. 414 Wadsworth Street - 86 votes (74.14%) 215 Lee Avenue - 19 votes (16.38%) 245 Sumner Blvd. - 6 votes (5.17%) 704 LaSalle Street - 5 votes (4.31%) The Yard of the Year Contest winner is normally awarded a gift certificate from Naturescapes. However, due conditions of the business beyond the Board's control this gift certificate is not available. The Board will supplement the Naturescapes gift certificate with a gift certificate and other gift item from Creekside Gardens. 2. November 2019 and December 2019 Meeting Notices A motion was made by Dalton, seconded by Hellige to approve to cancel the regular meetings originally scheduled for Wednesday, November 13, 2019, and Wednesday, December 11, 2019. The motion carried by a unanimous vote. The next regular meeting of the Community Appearance Board is scheduled for Wednesday, January 8, 2020, at 6:00pm, in the City Hall Council Chambers. The annual wreath making party will be held at 7:00 p.m. on December 4, 2019. The annual Christmas party will be held at 6:00 p.m. on December 10, 2019. 3. Christmas Decorations at the Beltline Road/Highway 159 Landscaped Island The Board scheduled two work days to install Christmas decorations. The Board will meet at 8:00 a.m. on November 2, 2019, to clear plantings and install thre (3) LED pole trees at the Beltline Road/Highway 159 landscaped island. The Board will meet at 5:30 p.m. on November 6, 2019, to install Christmas decorations in Listeman Park. City of Collinsville Page 2 Printed on 1/21/2020 Community Appearance Board Minutes October 9, 2019 4. Maintenance and Improvements at CAB Work Areas A motion was made by Nelson, seconded by Hellige to approve cancellation of the trash pickup date scheduled for October 12, 2019, due to expected inclement weather conditions. The motion carried by a unanimous vote. No work is needed at the following areas: Listeman Park Beltline Road/Highway 159 landscaped island Century Oak Tree Caseyville Road sign Dalton announced that the Times Tribune had published the news article about the Centure Oak Tree to which Dalton and Nelson were both contributors. Honeysuckle weeds need to be cleared at the Caseyville Road/St.Louis Road landscaped island. Weeds have been sprayed and trees cut back at the West Main Street/Westmoreland Street landscaped island. Dalton will submit a request to the Madison County Probation Department to complete other maintenance needs in this area. F. OLD BUSINESS None. G. STAFF REPORT Hardin provided a general update on development occurring throughout the City. Other announcements: The Board will participate in the 2019 Christmas at the Collins House Light Up Parade as float judges. The parade is scheduled for 7:00 p.m. on Saturday, December 7, 2019. Beginning in January 2020, Senior Planner Travis Turner will temporarily replace Hardin as Staff Liaison while Hardin prepares for AICP certification. H. COMMENTS FROM BOARD MEMBERS None. City of Collinsville Page 3 Printed on 1/21/2020 Community Appearance Board Minutes October 9, 2019 I. ITEMS FOR NEXT AGENDA None. J. ADJOURNMENT A motion was made by Dalton, seconded by Graves to adjourn the meeting at 6:50 p.m. The motion carried by a unanimous vote. City of Collinsville Page 4 Printed on 1/21/2020 Community Appearance Board Minutes October 9, 2019 ADDRESSING THE BOARD DURING SPEAKERS FROM THE FLOOR Below are the rules for input during Board/Commission/Sub-Body meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Board/Commission during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by the meeting Chairman of the governing board. RULE 2: Input must relate to a matter under the authority of the commission, board, or sub-body. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the Board/Commission. RULE 4: After establishing their identity, prospective speakers shall immediately address the governing board. RULE 5: Each speaker is limited to four (4) minutes to address the governing board. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the governing board or any other City officer or employee. RULE 6: Speakers shall address only the governing board collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on the governing board or City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the governing board or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 5 Printed on 1/21/2020