Commission on Cultural Affairs

City of Columbia, Missouri Meeting Minutes Commission on Cultural Affairs Monday, April 11, 2016 Walton Building Regular 300 S Providence Rd 4:15 PM Columbia MO I. CALL TO ORDER Chair, Kevin Shults, called the meeting to order at 4:16 p.m. Staff Present: JJ Musgrove and Sarah Dresser Present: 11 - Tammy Brewer, Nathan Fuchs, Judith Harper, Nick Kenny, Aaron Krawitz, Caroline Leemis, Melody Marcks, Carol Schmitz, Kevin Shults, Michael Sleadd and William Williams Excused: 1- William Bondeson II. INTRODUCTIONS Commission members were welcomed by Shults. III. APPROVAL OF AGENDA A motion to approve the agenda made by Williams; seconded by Kenny; motion carried. IV. APPROVAL OF MINUTES The minutes for the monthly Commission meeting were approved with a motion by Harper, seconded by Leemis; motion carried. V. NEW BUSINESS Strategic Plan Musgrove reviewed the updated Strategic Plan for the Office of Cultural Affairs that Commissioners received in their packets ahead of the meeting. Musgrove stated that he met with a handful of Commissioners to discuss updating the Strategic Plan for the office, which needed to be revised to send to the City Manager’s office. Musgrove noted that there were a few minor changes from the last plan, and the new plan is more succinct. He combined a few strategic areas from the old version. Musgrove stated that the three main areas of the OCA Strategic Plan are 1) Sustainability, 2) Advocacy, and 3) Cultural Stewardship. The last area, Cultural Stewardship, which account for the shifting focus of various events and responsibilities for the office, such as coordinating the Columbia Values Diversity Celebration, working with the Maplewood house, and partnering with the Cultural Preservation Commission on projects (for instance City of Columbia, Missouri Page 1 Printed on 5/19/2016 Commission on Cultural Affairs Meeting Minutes April 11, 2016 the Sharp End committee and the Heritage Trail). Musgrove stated that this new focus will help impact the “story of Columbia”. 2017 Arts Funding (Conflict of Interest Policy & Draft Reviews) Musgrove asked the Commissioners to fill out the Conflict of Interest form they received ahead of Annual Funding evaluations. VI. REPORTS Commission Reports Secretary's Report Secretary’s Report: The following correspondence was read aloud by Harper, then circulated for signatures: letter to Sen. Kurt Schaefer thanking him for supporting the House of Representatives budget recommendation, which includes increasing funding for the Missouri Arts Council; a letter of thanks to Katie Essing with the District for financial support of the Traffic Box Art project. One Read Fuchs reported the voting is now open for the two One Read finalists, “Bettyville” by George Hodgman, and “Hotel on the Corner of Bitter and Sweet” by Jamie Ford. Fuchs remarked that Hodgman is a Missouri author. Staff Reports Columbia Arts Fund Update Musgrove reported the current balance is $134,557.29. Traffic Box Art Dresser reported that the office is waiting to receive the signed contract from City Council for the traffic box on the corner of 10th and Walnut. After the contract is received as well as proof of liability insurance from Madeleine LeMieux, the artist plans to get started on the painting the box. Commemorative Poster Dresser reported that the selection committee met last week to select the 2016 City of Columbia Commemorative Poster. This year’s winning artist is Lisa Bartlett, and the image depicts local musicians. Dresser stated that perhaps the musicians may become an element of this year’s Poster Party. Poster Party Update Musgrove reported that once again Commerce Bank will be a $2500 sponsor of the Poster. The goal is to raise at least $10,000 in sponsorship for the event. City of Columbia, Missouri Page 2 Printed on 5/19/2016 Commission on Cultural Affairs Meeting Minutes April 11, 2016 Musgrove stated that Thursday, Sept. 1 has been confirmed for rental of the Missouri Theatre. The planning committee is scheduled to have its first meeting on April 19. The Commission discussed ideas for a community leader as host of the event. Status of FY 16 Arts Funding Dresser reported that a small request final report is due from School of Service (Access Arts), and Ragtag Film Society has a final report due for annual funding. None are past due. VII. GENERAL COMMENTS BY PUBLIC, MEMBERS AND STAFF OCA Calendar Highlights of the April/May calendars were given by Shults. What have you seen in Columbia? Upcoming artistic events and those experienced by Commissioners and staff since the last meeting were shared. Other Dresser stated that the OCA received two VIP passes to the opening night reception for the Unbound Book Festival, April 22 at the Missouri Theatre. The passes were offered to Commissioners. VIII. NEXT MEETING DATE: May 9, 2016 IX. ADJOURNMENT Adjournment was made by consensus at 4:55 p.m. Members of the public may attend any open meeting. For requests for accommodations related to disability, please call ​573- 874-7214. In order to make appropriate accommodations, please make your request at least 72 hours before the posted meeting date. City of Columbia, Missouri Page 3 Printed on 5/19/2016