Commission on Cultural Affairs

City of Columbia, Missouri Meeting Minutes Commission on Cultural Affairs Monday, December 12, 2016 Community Room 4:15 PM Walton Building 300 S Providence Rd Columbia MO 65203 I. CALL TO ORDER Staff Present: JJ Musgrove, Sarah Dresser, and Joyce Gelina Guests Present: Ken Greene, North Village Arts District; and Katie Essing, The District. Chair, Krawitz, called the meeting to order at 4:19 p.m. Present: 10 - William Bondeson, Tammy Brewer, Nick Kenny, Aaron Krawitz, Caroline Leemis, Ellen Rippeto, Kevin Shults, Carol Schmitz, Lili Vianello and William Williams Excused: 1- Melody Marcks Unexcused: 1- Michael Sleadd II. INTRODUCTIONS The audience was welcomed by Krawitz. Guests introduced themselves and were asked to sign the roster. III. APPROVAL OF AGENDA A motion to approve the agenda made by Kenny, seconded by Leemis; motion carried. IV. APPROVAL OF MINUTES The minutes for the October monthly Commission meeting were approved with a motion made by Vianello, seconded by Leemis; motion carried. V. INTRODUCTION OF NEW COMMISSIONER Krawitz welcomed recently appointed Commission member Ellen Rippeto. Introductions were made, and Rippeto spoke about her life and how she came to live in Columbia as well as her interest and involvement in the arts. VI. PRESENTATION FROM INVITED ORGANIZATION Downtown Community Improvement District Katie Essing from the Downtown Community Improvement District was invited to the meeting to give an overview of the Gateway Project. The mission of the project is to highlight the downtown area and welcome visitors with a series of landmarks and displays of art. The end result focuses on public art and public safety, and will be the city’s largest public art project upon completion. Funding has been provided by a NEA grant with matching donations being raised through a capital campaign. The Gateways Project Fund has been established with the City of Columbia, Missouri Page 1 Printed on 2/23/2017 Commission on Cultural Affairs Meeting Minutes December 12, 2016 Community Foundation of Central Missouri and is participating in the 2016 CoMoGives campaign. Essing requested help in getting the word out about the project as public support and financial donations are necessary to making The Gateways a part of our community. VII. NEW BUSINESS Small Request Attachments: Leading Women in the ArtsPacket A small request application from Choral Arts Alliance of Missouri was presented. The organization is asking for $350 to support their Leading Women in the Arts project. The executive committee is recommending full funding. A motion was made by Bondeson to accept the committee’s recommendation. Motion seconded by Williams and carried. Other None. VIII. REPORTS Commission Reports Secretary's Report Vianello reported no correspondence at this time. Staff Reports Diversity Celebration Update Reservations are currently being accepted for the annual event on January 12, 2017. Naomi Tutu, daughter of Archbishop Desmond Tutu, will be the keynote speaker, and Cathy and J’den Cox have agreed to participate in the program. OCA will provide seating for commissioners who wish to attend. Those interested should contact OCA staff. FY17 Budget Attachments: CommissionHandout A spreadsheet of OCA’s projected income and expenses for 2017 was distributed. The biggest change in 2017 is a cut to personnel services. As of October 1, the administrative support position held by Gelina will be shared with the Community Relations Department (75% OCA, 25% Com. Rel.) This option was chosen to help offset a mandatory 3% cut to all city department budgets for FY17. Other additions to the 2017 budget include funds to pay the utilities at the Maplewood House and the Blind Boone Home (funds transferred from Parks & Rec); funds to support the Sister Cities program (funds from City Council’s budget), and continued management of city support for CAT. Very little changes were made to the remaining budgeted categories: “Creative Columbia” programs and services, the Columbia Values Diversity Celebration, and the annual Celebration of the Arts fundraiser. Thank you note cards The newly printed cards were revealed. Commissioners were encouraged take a supply and write notes to art organizations following City of Columbia, Missouri Page 2 Printed on 2/23/2017 Commission on Cultural Affairs Meeting Minutes December 12, 2016 attendance at an event, helping to increase the awareness of the efforts of Commissioners and OCA. Columbia Arts Fund A balance of $160,318 in the CAF was reported by Musgrove. Approximately $6500, raised at the annual fundraiser, will be added soon. Poetry Out Loud Dresser reported this year’s competition will be held on February 15 at the Columbia Public Library. Winners from area schools will compete with other students in the central Missouri region. Two new schools are participating for the first time this year. The winner at the regional contest will then compete at the state competition in Jefferson City. The event is free and open to the public. Commissioners were encouraged to attend. Traffic Box Art Dresser reported this year’s TBA project with the CPS was completed at the end of October. The original work was a paper collage and designed by eighth-grade students attending West Middle School. Commissioners were encouraged to see it for themselves, at the corner of Ninth and Walnut Streets. The corner of Eighth and Cherry Streets has been designated as the location for the 2017 annual TBA project. It is a new box and larger than normal. A call for artists will be sent out the first of the year. The artist is chosen by a sub-committee of the Standing Committee on Public Art and receives an honorarium of $1500 as well as an allowance of up to $500 for supplies. Status of FY16 & FY17 Arts Funding Gelina reported the only organization that has a final report due at this time for FY16 annual funding is School of Service; however, there will be several coming due at the end of December. Currently, a final report is due from Columbia Writers Guild for their FY17 funded project. Eleven organizations have submitted revisions for their FY17 arts funding, and the remaining 16 funded agencies have started the process. CoMoGives For the third year in a row, CAF is participating in the CoMoGives campaign. Information on the community fundraiser, which takes place during the month of December, was given by Musgrove. OCA Outreach efforts Ways to raise visibility of the OCA were discussed and include: issue press releases when new commission officers are elected and members appointed; spread the message about the impact the arts have on the economy; and write letters to the editor regarding the arts and the art community. Musgrove added that the results from the American for the Arts survey on the economic impact of local nonprofit arts and culture organizations and their audiences will be publicized in June. Annual Funding Process update Attachments: Annual Funding Application updates FY18 Details from the meeting with the ad hoc committee (Shults, Krawitz, Kenny, and Brewer) were shared with the commission in the form of a City of Columbia, Missouri Page 3 Printed on 2/23/2017 Commission on Cultural Affairs Meeting Minutes December 12, 2016 handout. The changes will make the process more efficient for the applicant and reviewers. IX. ANNOUNCEMENTS OCA Calendar Highlights of the December/January calendar were given by Krawitz. Other None. X. GENERAL COMMENTS BY PUBLIC, MEMBERS AND STAFF What have you seen/experienced in Columbia? Upcoming artistic events and those attended by Commissioners and staff since the last meeting were shared. XI. NEXT MEETING DATE January 9, 2017, 4:15 p.m. XII. ADJOURNMENT A motion to adjourn was made by Shults, seconded by Kenny at 5:31 p.m. Motion carried. Members of the public may attend any open meeting. For requests for accommodations related to disability, please call 573-874-7214. In order to assist staff in making the appropriate arrangements for your accommodation, please make your request as far in advance of the posted meeting date as possible. City of Columbia, Missouri Page 4 Printed on 2/23/2017