Commission on Cultural Affairs

City of Columbia, Missouri Meeting Minutes Commission on Cultural Affairs Monday, January 9, 2017 Community Room 4:15 PM Walton Building 300 S Providence Rd Columbia MO 65203 I. CALL TO ORDER Staff Present: JJ Musgrove, Sarah Dresser, and Joyce Gelina Guests Present: Odell Newkirk, Mid-Missouri Traditional Dancers Vice Chair, Melody Marcks, called the meeting to order at 4:17 p.m. Present: 9- Tammy Brewer, Nick Kenny, Caroline Leemis, Melody Marcks, Kevin Shults, Michael Sleadd, William Williams, Lili Vianello and Ellen Rippeto Excused: 3- William Bondeson, Aaron Krawitz and Carol Schmitz II. INTRODUCTIONS The audience was welcomed by Marcks. Introductions were made. III. APPROVAL OF AGENDA A motion to approve the agenda made by Shults; seconded by Williams and motion carried. IV. APPROVAL OF MINUTES The minutes for the monthly Commission meeting were approved with a motion by Williams, seconded by Shults; motion carried. V. SPECIAL ITEMS Commissioner Recognition A special presentation honoring Caroline Leemis, who is resigning from the commission due to relocating out of state, was led by Musgrove. Leemis has served on the commission for almost four years. During this time she has filled the responsibilities of secretary and additional member on the Executive Committee. VI. NEW BUSINESS Small Requests Attachments: Bringing it HomePacket The Red Box - A Joint Project for THP and MBCTPacket Two applications were included in the agenda packet for review along with guidelines for small request funding. The balance remaining for small requests in 2017 is $1,650. City of Columbia, Missouri Page 1 Printed on 2/22/2017 Commission on Cultural Affairs Meeting Minutes January 9, 2017 Mid-Missouri Traditional Dancers’ (MMTD) request of $475 for Bringing It Home, a special series of contra dances to be held on four evenings from February 17 to May 15 was presented. At the executive committee’s request, staff contacted the applicant to verify that the project is indeed a special opportunity; and this was confirmed. The committee recommended full funding contingent on the applicant’s response. Marcks made a motion to fund MMTD’s project $475. Motion seconded by Leemis and passed. Talking Horse Productions is collaborating with Maplewood Barn, which was commended by commissioners, on The Red Box project. They are requesting $750. The committee found the application unclear regarding how city funds will be used and is recommending funding of $600. A motion was made by Vianello to accept the committee’s recommendation; motion seconded by Rippeto and carried. It was suggested that the small request guidelines be reviewed and possibly updated. Missouri Citizens for the Arts Day Details about the annual event, an opportunity to advocate on behalf of public funding for the arts, were given by Dresser. It will take place on Wednesday, February 8, in Jefferson City. OCA staff plans to attend and will visit with Boone County legislators. Everyone was encouraged to attend, as well as to inform staff since transportation and lunch will be provided by the OCA. Registration is free and can be completed online. VII. REPORTS Commission Reports Secretary's Report A letter to Martin Shapiro, congratulating him on his recent achievements at the All-State music festival, was read aloud by Vianello and circulated for signatures. Staff Reports Columbia Arts Fund Update A balance of $160,318 was reported by Musgrove. An additional $6,800 is forthcoming from proceeds raised at the Celebration of the Arts. CoMoGives Update Musgrove thanked those for participating in the annual CoMoGives campaign. $650 was raised for the Arts Fund, which is twice as much as last year. Poetry Out Loud Dresser reported staff has been working with school coordinators on this year’s event. Seven area schools have registered to date and will compete in the Central Missouri Regional contest. The event will take place on February 15, at the Columbia Public Library at 10 a.m.; commissioners were invited to attend. The regional winner will advance to the state competition, which will be held in Jefferson City in March. City of Columbia, Missouri Page 2 Printed on 2/22/2017 Commission on Cultural Affairs Meeting Minutes January 9, 2017 Diversity Breakfast Musgrove reported that the Diversity Celebration was a success and well received. Tickets sold out with approximately 1,100 people attending. The program included readings of original works by Children’s Grove Youth Ambassadors, a filmed production of student writings, the presentation of the 20th annual Columbia Values Diversity Awards, and keynote speaker, Nontombi Naomi Tutu. Traffic Box Art Updates The following update was given by Dresser. Call for entries will be sent out at the beginning of February to address the traffic box at the corner of Eighth and Cherry Streets. Application information will be available on the OCA website. Applicants must submit a preliminary design using a template as well as basic qualifications. Due to the size of the box, the artist selected will be paid an honorarium of $1,750 and will receive an allowance for materials up to $600. Applications must be received by March 1. She added that Commemorative Poster entries will be due at the end of March. Status of FY16 & FY17 Arts Funding Final reports are due for FY16 annual funding from the following: Columbia Art League, Columbia Handbell Ensemble, Jabberwocky Studios, Mid Missouri Woodcarvers, The Missouri Review, North Village Arts District, PACE, and TRYPS. None are past due. Final reports for FY17 have been received from the Columbia Chapter of Missouri Writers Guild (annual funding) and Dismal Music Festival (small request). Revisions were due on December 15 for FY17 annual funding and all were received on time except for We Always Swing. VIII. ANNOUNCEMENTS OCA Calendar Highlights of the January/February calendar were given by Marcks. Other None. IX. GENERAL COMMENTS BY PUBLIC, MEMBERS AND STAFF What have you seen in Columbia? Upcoming artistic events and those attended by commissioners and staff since the last meeting were shared. Odell Newkirk, Mid-Missouri Traditional Dancers, thanked the commission for fully funding their small request application and invited everyone to their annual event, Spring Breakdown Contra Dance Weekend, March 17-19. X. NEXT MEETING DATE February 13, 2017, 4:15 p.m., Community Room, Walton Building, 300 S. City of Columbia, Missouri Page 3 Printed on 2/22/2017 Commission on Cultural Affairs Meeting Minutes January 9, 2017 Providence XI. ADJOURNMENT Adjournment was made by consensus at 5:01 p.m. Members of the public may attend any open meeting. For requests for accommodations related to disability, please call 573-874-7214. In order to assist staff in making the appropriate arrangements for your accommodation, please make your request as far in advance of the posted meeting date as possible. City of Columbia, Missouri Page 4 Printed on 2/22/2017