Commission on Cultural Affairs

City of Columbia, Missouri Meeting Minutes Commission on Cultural Affairs Monday, May 8, 2017 Community Room 4:15 PM Walton Bldg 300 S Providence Rd Columbia MO 65203 I. CALL TO ORDER Vice Chair, Melody Marcks, called the meeting to order at 4:18 p.m. Present: 11 - William Bondeson, Tammy Brewer, Nick Kenny, Melody Marcks, Carol Schmitz, Kevin Shults, Michael Sleadd, William Williams, Lili Vianello, Ellen Rippeto and Alan Toigo Excused: 1- Aaron Krawitz II. INTRODUCTIONS The audience was welcomed by Marcks and introductions were made. III. APPROVAL OF AGENDA A motion to approve the agenda made by Shults; seconded by Sleadd and motion carried. IV. APPROVAL OF MINUTES The minutes for the monthly Commission meeting were approved with a motion made by Kenny, seconded by Williams; motion carried. V. SPECIAL ITEMS Teacher and Student Recognition: Family Fun Fest 2017 Poster Marcks welcomed special guest CPS student Grace McEuen, who created the artwork that is being used to promote the city’s 2017 Family Fun Fest. Dresser informed the commissioners and guests that Grace’s work was selected in May 2016 from the downtown displays that were part of Partners in Education Week. Her artwork, two ceramic tiles, was created while attending Smithton Middle School under the direction of art specialist Rebecca Stuart. Dresser congratulated Grace, and presented her and Rebecca with a framed copy of the promotional poster. Smithton Middle School was also awarded a $500 honorarium last August to support the teaching efforts of their art department. Dresser thanked the student for the use of her artwork, and commissioners congratulated her. Appreciation for the recognition was expressed by Rebecca and Grace. VI. NEW BUSINESS New Percent for Art Project Details related to a potential Percent for Art Project at the city’s Columbia City of Columbia, Missouri Page 1 Printed on 6/20/2017 Commission on Cultural Affairs Meeting Minutes May 8, 2017 Sports Fieldhouse in Perry Philips Park were given by Rhodes. Planning is underway and the project has a budget that meets the Percent for Art ordinance requirement of at least $1 million. Budget estimates for Phase One of the sports fieldhouse are still preliminary, but Parks and Recreation staff reports that this phase will likely be at least $3.7 million, which would allow for a Percent for Art budget of $37,000. In order for the project to be eligible for Percent for Art, Rhodes explained that the commission will need to make a recommendation to city council to designate it as such. A motion was made by Vianello to recommend to city council that the Columbia Sports Fieldhouse be designated for Percent for Art. Motion was seconded by Brewer and passed unanimously. VII. REPORTS Commission Report Secretary's Report A congratulatory note to Kenny Greene for receiving the Columbia Daily Tribune Hero Award for Outstanding Volunteer in Arts and Humanities was read aloud by Vianello and then circulated for signatures. Staff Reports Columbia Arts Fund Update A balance of $170,802.30 was reported by Rhodes. This does not include an additional $6,855 from proceeds raised at the Celebration of the Arts in 2016. Amount earned since January 1, 2016 is $18,124.58. Stephens Lake Park Amphitheatre The Missouri Symphony Orchestra will kick off their Hot Summer Nights program again this year with a free concert on June 8, 7 p.m., at Stephens Lake Park Amphitheatre. Dresser reported technical assistance will be provided by the OCA. Commissioners were encouraged to attend. This project is done in collaboration with the City’s Park and Recreation Department and funds from the Missouri Arts Council. Celebration of the Arts Update Dresser reported venue ideas and possible dates for the celebration were discussed by the planning committee at its first meeting. Committee members suggested Boone County Historical Society as the setting. It is a good location with indoor and outdoor space as well as ample parking. Executive Director Chris Campbell is excited about providing the venue. Wednesday, September 13, has been selected for the date of the celebration and a host is yet to be determined. Status of FY17 Arts Funding Final reports are due from the Columbia Book Festival (Unbound) and the Columbia Civic Orchestra. Gelina reported none are past due at this time. VIII. GENERAL COMMENTS BY PUBLIC, MEMBERS AND STAFF Funding Process and Orientation Handouts containing instructions for reviewing and evaluating funding applications for FY18 were distributed. An overview of the process was given by Dresser and the following areas were covered: eligibility, exclusions, project guidelines, the evaluation form and login directions, scoring, and comments. City of Columbia, Missouri Page 2 Printed on 6/20/2017 Commission on Cultural Affairs Meeting Minutes May 8, 2017 New this year is an application scoring rubric for each type of application. Evaluations must be completed by June 1 at 8 a.m. Examples of past funding comments will be sent to those evaluating the applications for the first time. OCA Calendar Highlights of the May/June calendars were given by Marcks. What have you seen/experienced in Columbia? Upcoming artistic events and those attended by commissioners and staff since the last meeting were shared. Other None. IX. NEXT MEETING DATE June 12, 2017, 4:30 p.m., Community Room, Walton Building, 300 S. Providence. Funding discussions will begin at 5:15 p.m. X. ADJOURNMENT Motion made for adjournment made by consensus at 5:20 p.m. Members of the public may attend any open meeting. For requests for accommodations related to disability, please call 573-874-7214. In order to assist staff in making the appropriate arrangements for your accommodation, please make your request as far in advance of the posted meeting date as possible. City of Columbia, Missouri Page 3 Printed on 6/20/2017