Convention and Visitors Advisory Board

City of Columbia, Missouri Meeting Minutes Convention and Visitors Advisory Board Monday, September 25, 2017 300 S. Providence 12:00 PM Road - Walton Building I. CALL TO ORDER Board Chair, Scott Cristal, called the meeting to order at 12noon. II. ROLL CALL Fred Parry, Boone County Commissioner, was also present. Present: 10 - Joan Beard, Susan Bell, Scott Cristal, Thomas Schultz, David Thomas, Kimberly Trabue, Teri Weise, Barth Burgin, Stephanie Hall and Heather Hargrove Excused: 2- Donald Laird and John LaRocca III. APPROVAL OF MINUTES Motion to approve Minutes as written was passed. August 28, 2017 Motion was made, seconded and passed to approve the Minutes as written. IV. OLD BUSINESS There was no Old Business. V. NEW BUSINESS Beth Mead, CVB Sales Supervisor, introduced the CVB's new Sports Sales Manager, Zach Franklin. Beth shared information on recent Board appointments to the CVB Board made by the City Council on September 18: Stephanie Hall was retained as a member and three new members were appointed: Melody Marcks, Rusty Strodtman and Tim Hickman. All these appointments are for a two-year term. City of Columbia, Missouri Page 1 Printed on 11/22/2017 Convention and Visitors Advisory Meeting Minutes September 25, 2017 Board Review of Missouri State High School Activities Association Request for Proposals Beth Mead reviewed the Missouri State High School Activities Association (MSHSAA) RFPs that were issued August 30th. MSHSAA is seeking bids for the state championships of Wrestling, Track & Field, Speech, Debate & Theatre, Cross Country and Volleyball for the school years of 2019 - 2023. The CVB Sales team have been working with Columbia hotels to secure rooms, competitive rates and comp rooms that were requested in the RFPs. Staff is also working to secure community support and sponsorships. Bids are due Monday, October 16. VI. REPORTS September 2017 CVB Programs & Projects Update September 2017 CVB Staff Report: September 1-25 The September CVB Staff report was distributed. VII. MOTION TO GO INTO CLOSED SESSION Kim Trabue made a motion to go in to closed session. David Thomas seconded the motion. Roll Call vote was taken and motion passed unanimously. Pursuant to section 610.021.1 (12) RSMo, Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected; VIII. NEXT MEETING DATE October 30, 2017 IX. ADJOURNMENT Motion passed to adjourn at 1:30 p.m. Members of the public may attend any open meeting. For requests for accommodations related to disability, please call 573-874-7214. In order to assist staff in making the appropriate arrangements for your accommodation, please make your request as far in advance of the posted meeting date as possible. City of Columbia, Missouri Page 2 Printed on 11/22/2017