Mayor's Council on Physical Fitness and Health

City of Columbia, Missouri Meeting Minutes Mayor's Council on Physical Fitness and Health Tuesday, December 6, 2016 ARC - Meeting Room Regular 1701 W Ash 12:30 PM I. CALL TO ORDER Present: 11 - Taylor Burks, Chris Drury, Terry Kloeppel, Edward Schnedler, Susie Cason, Michelle Lambert, Shari Riley, Carlos Ortiz, Kayla Riel, Sasha Pass and Elizabeth Raine Excused: 2- Amy Johnson and Amanda Shaffer Unexcused: 2- Annie Bastida and Corey Sublett II. INTRODUCTIONS Meeting called to order at 12:34 pm by Chair Chris Drury. New members introduced themselves. III. APPROVAL OF AGENDA The agenda was approved on a motion by Kloeppel, seconded by Burks. Motion passed 11-0. Yes: 11 - Burks, Drury, Kloeppel, Schnedler, Cason, Lambert, Riley, Ortiz, Riel, Pass and Raine Absent: 2- Johnson and Shaffer IV. APPROVAL OF MINUTES The minutes from the June meeting were approved on a motion by Burks, seconded by Riley. Motion passed 11-0. Yes: 11 - Burks, Drury, Kloeppel, Schnedler, Cason, Lambert, Riley, Ortiz, Riel, Pass and Raine Absent: 2- Johnson and Shaffer V. ELECTION OF SECRETARY Secretary Robyn Nall recently resigned her position on the Council, creating the open position. Sasha Pass offered to fill the position. Cason made a motion, seconded by Schnedler, that Pass be elected secretary. Motion passed 11-0. Yes: 11 - Burks, Drury, Kloeppel, Schnedler, Cason, Lambert, Riley, Ortiz, Riel, Pass and Raine City of Columbia, Missouri Page 1 Printed on 3/14/2017 Mayor's Council on Physical Fitness Meeting Minutes December 6, 2016 and Health Absent: 2- Johnson and Shaffer VI. PRESENT MISSION STATEMENT Drury shared a copy of the Council’s mission statement and asked for input or if anyone thought changes should be made to it? He had emailed examples of others to the Council before the meeting to prepare for discussion. The Council’s current statement is to improve the physical fitness and health and enhance the quality of life of all citizens of Columbia and Boone County. Cason said she thinks the existing one covers the mission and allows for flexibility. Burks suggested that maybe it was too broad and could use a more specific direction. Pass said that adding the words advocating or promoting might accomplish that. Riel commented that she had looked at Jacksonville’s statement that included 5 or 6 goals and that might be something that could be added. Drury said that maybe at the February meeting, that the Council could set some goals. Cason agreed, saying that members could maybe bring some ideas to the meeting. City of Columbia, Missouri Page 2 Printed on 3/14/2017 Mayor's Council on Physical Fitness Meeting Minutes December 6, 2016 and Health VII. DISCUSS COUNCIL WEB SITE Drury commented that it would be nice to make the Council’s web site more of a destination with helpful links and a calendar of events. He asked about the Council’s Facebook page? Higginbotham said that a former Council member had set it up. Miller said she would look into it and get administrative rights turned over. Burks asked if it would be possible to meet with the city’s web master to discuss some options? Miller said she would pass along the message and see if that could be set up. Drury asked if members had any input as to criteria for community events to be submitted to the proposed calendar. He commented that maybe a subcommittee could be formed. Higginbotham suggested that starting out with criteria such as free, community-wide events might be a good start. Cason commented that the information gathering could be a substantial process. Schnedler suggested that creating a system with categories of events and color coding them might be a good way to segment them. Web users would be able to easily find them. Burks made a motion, seconded by Riel, that a calendar subcommittee be formed. Motion approved, 11-0. Members volunteering for the subcommittee are Drury, Lambert, Riel, Schnedler and Ortiz. Drury commented that the Austin web site he had looked at had initiatives for businesses that promoted healthy programs for their employees. He said that perhaps the Council could get involved with provided water bottles, prizes or other incentives for businesses doing these type of initiatives. Higginbotham said that might tie in to the annual awards recognition. Riel asked if the Council had ever done any type of scholarship process? Higginbotham said the Parks and Recreation Department has a process for low-income residents to take advantage of the ARC and other programs. Raine commented that that the Daydreams Foundation has a scholarship for kids, to assist with activities and equipment needs. Drury commented that offering incentives would be a good way to support initiatives already happening. Schnedler commented that it might be good to come up with a different name for the web site for rebranding. Drury agreed, saying he could create a Google doc and share it so members could add ideas for names and goals for the Council. He added that a subcommittee for awards could be formed to discuss incentives. Burks made a motion, seconded by Schnedler, that an awards subcommittee be formed. Motion approved, 11-0. Members volunteering for the subcommittee are Burks, Raine, Cason and Kloeppel. Calendar, resource links, information City of Columbia, Missouri Page 3 Printed on 3/14/2017 Mayor's Council on Physical Fitness Meeting Minutes December 6, 2016 and Health VIII. BYLAWS PROPOSAL Burks commented about the Council’s issues with meeting quorum for meetings with the 17 members on the Council. Burks made a motion to request that the City Council amend the ordinance so that the quorum for the Mayor’s Council on Physical Fitness is based on percentage of filled seats on the Council rather than the membership of 17. Schnedler seconded the motion, which passed 11-0. Raine asked about the reason for problem with meeting quorum? Drury said it was a range of issues, possibly having to do with meeting times and days. Kloeppel commented that most boards do meet in the evenings, and that has been discussed, but sometimes those dates and times don’t work for everyone either. Drury asked about the possibility of voting by proxy or conference call? Miller said that would not meet open meeting requirements. Budget and quorum requirements IX. NEXT MEETING DATE Tuesday, Feb. 7, 2017 at 12:30 p.m., ARC February 7, 2017 12:30 pm at the ARC X. ADJOURNMENT Meeting adjourned at 1:30. Members of the public may attend any open meeting. For requests for accommodations related to disability, please call 573-874-7214. In order to assist staff in making the appropriate arrangements for your accommodation, please make your request as far in advance of the posted meeting date as possible. City of Columbia, Missouri Page 4 Printed on 3/14/2017