Planning and Zoning Commission

City of Columbia, Missouri Meeting Minutes Planning and Zoning Commission Wednesday, August 10, 2016 Conference Room 1-B Special Work Session Columbia City Hall 6:00 PM 701 E. Broadway I. CALL TO ORDER Present: 7- Tootie Burns, Sara Loe, Joy Rushing, Lee Russell, Rusty Strodtman, Brian Toohey and Michael MacMann II. APPROVAL OF AGENDA Voice vote (7-0) to approve agedna without modification III. APPROVAL OF MINUTES July 27 minutes amended to reflect that Mrs. Russell was not in attendance and approved by voice vote (7-0) as amended IV. OLD BUSINESS A. UDO Issue and Comment Spreadsheet Discussion (continued) Mr. Zenner began the meeting by discussing several potential issues that will need to be addressed as the Commission and staff prepare for the upcoming public hearing in October as well as strategies for completing the spreadsheet of concerns/issues. He reminded the Commission of the upcoming schedule and brought several of the Commissioners who had missed the last meeting up to speed on where in the process everyone was. Mr. Zenner also addressed several concerns raised in an e-mail received earlier in the day about the process of incorporating UDO comments that were submitted during the “module” phase of the project. He noted that all comments received prior to the October 2015 “Integrated Draft” had been forwarded to Clarion and where either noted as being incorporated into the document through footnotes or where chosen to not be incorporated by Clarion and staff for various reasons. He also noted that the letter and its recommended changes/actions produced by Clarion following the November 4 presentation of the “Integrated Draft” were partially noted as being addressed in the spreadsheet. Several of the recommended changes had not been incorporated into the May 2016 draft but would be prior to the final public hearing draft being produced. Mr. Zenner further indicated that it was not staff’s intent to go back and review each comment submitted during the “module” stage of the UDO project to determine if they were included or not in the May 2016 draft. If a comment or issue previously submitted was not addressed to a particular community member’s liking that was what the last 6 Information and Comment Sessions were intended to address. At this point the Commission was being asked to focus on what was within the current spreadsheet. City of Columbia, Missouri Page 1 Printed on 9/29/2016 Planning and Zoning Commission Meeting Minutes August 10, 2016 Having address several of the administrative matters relating to the UDO process Mr. Zenner proceeded to move into the Commission’s continuing review of the spreadsheet beginning with comment 136. The Commission engaged in discussion. There were specific questions regarding fraternity and sorority parking requirements. Mr. Zenner indicated that the standard would be moved back to the current requirement of 1 space per 2 occupants. Mr. Moehlman indicated that he had responded in a similar fashion to an e-mail asking the same question from a local attorney. Commissioners discussed this issue and Commissioner MacMann asked that the staff consider coordinating better with MU as it related to parking matters. It was his understanding that there may be opportunity to address parking in a more global manner. He noted that his request wasn’t to be considered something for now, but should be explored moving forward. Commissioners continued to review the spreadsheet through comment 148. There was extended Commission discussion on comments 138 (driveway in front yard), 139 (M-DT residential parking), 142 (street trees), 146 (street walls), and 148 (non-conformity expansion). While discussed at greater length, the Commission did not seek to have the comments considered for further discussion and accepted the issue answers given by staff. The issue of street walls was noted that it would be further discussed at the August 24 meeting which was to be devoted to M-DT matters only. Mr. Zenner noted that due to time constraints the remaining “Y” answered questions would be taken up at the next Commission work session on August 18. Additionally, Mr. Zenner noted that the Commission would be provided a list of the “N” answered questions that would be discussed on the 18th via e-mail early next week following the regular PZC packet distribution e-mail. V. NEXT MEETING DATE - August 24, 2016 @ 6 pm VI. ADJOURNMENT Voice vote (7-0) to adjourn at 8:15 pm Members of the public may attend any open meeting. For requests for accommodations related to disability, please call 573-874-7214. In order to assist staff in making the appropriate arrangements for your accommodation, please make your request as far in advance of the posted meeting date as possible. City of Columbia, Missouri Page 2 Printed on 9/29/2016