Rock Quarry Road Scenic Roadway Stakeholder Advisory Group

City of Columbia, Missouri Meeting Minutes Rock Quarry Road Scenic Roadway Stakeholder Advisory Group Wednesday, April 13, 2016 Meeting Room 1C, 701 6:30 PM E. Broadway I. CALL TO ORDER Staff Present: Richard Stone, Public Works; Brenda Broxton, Public Works Meeting was called to order at 6:35pm. A motion was made and seconded to accept the agenda for this evenings meeting. Present: 9- Tony Davis, Meredith Donaldson, Janet Hammen, Dan Harder, Barbara Hoppe, Bev Peterson, Jan Pritchard, Anthony Stanton and Betsy Peters Absent: 2- Victoria Wilson and Julie Youmans II. READ AND APPROVE MINUTES FROM MARCH 9, 2016 Approval of minutes: Motion made to revise minutes from March 9, 2016 to read : Ms. Hoppe explains the committee could make a recommendation that CATSO adopt a Scenic Road Category and reclassify Scenic Rock Quarry Road as a neighborhood collector street. Motion was unanimously approved. Motion made and seconded to approve the March 9 minutes. III. REPORT: REVIEW SUB-COMMITTEE REVISIONS, DECIDE FINALIZATION PROCESS FOR NEXT REVISION; FORMAT GRAPHICS AND PHOTOS TO BE DISCUSSED WITH UPDATE ON VICKY'S MEETING WITH STEVE MCINTYRE; LIST OF ATTACHMENTS Report: The sub-committee (Barbara Hoppe, Julie Youmans, Jan Pritchard) has met twice since the March 9 meeting. The sub-committee is trying to synthesize the report focusing on substance, clarity and recommendations. Vicki Wilson suggested a more robust narrative at the beginning of the report. Julie Youmans suggested a list of links at the end of the report and their significance. Report section 4 - Possible pedway, the sub-committee would like to add a link to Tim Crockett’s report in this section. Group determined the word “Possible” should be removed preceeding Pedway, in section 4. Anthony introduced a motion after the report is complete the wordsmithing committee prepare an executive summary. Motion was seconded. Discussion followed explaining an executive summary. Motion was amended to say a preamble at the beginning, an executive summary and introduction to each section, briefly. Amended motion was seconded and approved by voice vote. City of Columbia, Missouri Page 1 Printed on 7/1/2016 Rock Quarry Road Scenic Roadway Meeting Minutes April 13, 2016 Stakeholder Advisory Group The group continued to review the report presented by the Wordsmithing sub-committee. Discussion continued as the SRQR Advisory Group reviewed their report. Staff asked SRQR Advisory Group for clarity of maintenance activities in the report. It was suggested a link to Crockett’s report might be appropriate in this section. Anthony believes maintenance activities should be graphically rich showing pictures of guardrail and rock lined ditches as examples of acceptable maintenance practices. Guardrail type was discussed at length and a motion was introduced to procure brown, powder coated guardrail as guardrail replacements become necessary along Rock Quarry Road. Motion was unanimously approved. In the Pedway section it was decided to strike “rumble strips” as a bullet point underneath “Additional design features….” Also, the words “sections of” will be added to Optional deviation of “sections of” pedway from roadway, with landowner consent. A link to Crockett’s report will also be included in this section of the report. A question of how does the City handle planting along roadways was asked. Staff response was a portion of transportation sales tax is allocated for planting within street right of way. The wordsmithing committee will work on wording which addresses funding for continual planting. Anthony begins discussion concerning enforcement, from the City Website, the Neighborhood Plan serves as a mechanism of enforcement; aligned with the Consolidated Plan. Janet Hammen suggests adding the enforcement recommendations to the Scenic Overlay Plan. Anthony explains Neighborhood Plans and how a Neighborhood Plan can serve as an enforcement mechanism. Jan suggested wording ….The Grindstone Rock Quarry Road neighborhood association should incorporate the SRQR Report in their neighborhood plan as part of the City of Columbia Consolidated Plan. The Wordsmithing sub-committee will work on this further. Meredith briefly discusses a natural assets inventory, along Rock Quarry Road. Parks & Recreation is not likely to produce a natural assets inventory similar to the Gans Road example shared with the group. Parks & Rec will be notified not to proceed with an inventory. Meredith will look into who could build a natural assets inventory and how much it might cost. Meeting adjourned at 8:03pm. Minutes Respectfully Submitted, Brenda Broxton Public Works, City of Columbia City of Columbia, Missouri Page 2 Printed on 7/1/2016 Rock Quarry Road Scenic Roadway Meeting Minutes April 13, 2016 Stakeholder Advisory Group IV. ON-GOING: CONSOLIDATED PLAN, CONTINUING SUB-COMMITTEE'S, INVENTORY, CATSO City of Columbia, Missouri Page 3 Printed on 7/1/2016