Rock Quarry Road Scenic Roadway Stakeholder Advisory Group

City of Columbia, Missouri Meeting Minutes - Final Rock Quarry Road Scenic Roadway Stakeholder Advisory Group Wednesday, July 13, 2016 701 E. Broadway Room 6:30 PM 1C I. CALL TO ORDER by Vicky Riback Wilson at 6:30pm. II. INTRODUCTIONS III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES A motion was made to approve the June minutes. Discussion followed. Under section III, long paragraph, change the word “consist” to consistent. Also, remove hyphen from Riback Wilson. By voice vote the corrected minutes were unanimously approved. V. SPECIAL ITEMS Vicky asked Staff if Steve MacIntyre has had an opportunity to review any versions of the SRQR Advisory Group report. Richard Stone will forward the most recent version to Steve MacIntyre for review. Steve MacIntyre is with the City of Columbia – Planning Department. Vicky mentions that Steve MacIntyre indicated he may not be the one to review the report and possibly Planning and Zoning should review. Richard clarified SRQR Advisory Group is seeking suggestions from Staff regarding the report, such as a gap or wording. Bev asked if photographs will be added to the report. Vicky and Julie discussed this earlier and this will be discussed more after report review. Jan Pritchard comments the pictures in the report should be pictures of what we want, not what we currently have. Jan also cautions we should not distract readers by complaining about what is there. Julie feels the purpose of the pictures is to be working tools, not just to show how pretty the road is. VI. OLD BUSINESS VII. NEW BUSINESS City of Columbia, Missouri Page 1 Printed on 6/2/2017 Rock Quarry Road Scenic Roadway Meeting Minutes - Final July 13, 2016 Stakeholder Advisory Group VIII. REPORTS . Review of Report: The group discussed each section of the report in depth. Janet Hammen brings to the group in Section II Scenic Road Designation – there is no given timeline for any of the recommendations, such as reclassification of Rock Quarry Road as a neighborhood collector. Janet asks how we get Rock Quarry Road reclassified. Richard advised the Advisory Group to work through Council to direct Staff to take the recommendation to CATSO. CATSO may or may not approve the recommendation. Jan suggests adding “Action Items to commence upon adoption of this report:” Under section II, item 2 – Preserve and maintain…….this item will be moved to section V as item 1. Section III discussions include the following: limit roadway to 2 driving lanes, eliminate any abrupt drop-off at the edge of the pavement, storm water management must provide good drainage, and removal of semi colon at the end of each line item. Clean up 5 by removing parenthesis around brown Section IV discussions include change to the first sentence which should read, “A pedway is recommended provided it conforms to the parameters of this report and incorporates the following design details: “ Section V renumber all sentences following the first sentence “Preserve and maintain the Scenic Characteristics..” which was moved from section I. Sentence 3, Use (and/or initiate) an authorized ecological……delete and/or initiate and replace with (see VI, 4a below) Sentence 4 will begin, Develop and implement a plan for continual planting of new and additional native trees and shrubs in order to maintain and enhance existing canopy, preserve opaque vegetative buffer, and replace vegetative loss created by natural events and/or necessary pruning and trimming. Sentence 5 – delete “Implement and” from beginning of sentence. Sentence 7 – remove “for the implementation of these” from middle of sentence. Sentence should read “Allocate funding of recommendations contained in the Scenic Rock Quarry Road Advisory Group final report.” Section VI – Enforcement. Janet Hammen asks whose job it is to enforce the recommendations in the report. Richard Stone indicated it would fall under Community Development. Jan suggests appointing a permanent stakeholder group to oversee the implementation of the report. Even though the ordinance provides for a permanent stakeholder advisory group it is a good idea to recognize this in the report. Much discussion continued about the permanent stakeholder advisory group and how the group is appointed. Wording of mention of this topic might include “The existing stakeholder advisory group should remain in place to fulfill the public involvement process as specified.” Richard Stone asks for clarification if the stakeholder advisory group will reconvene or just have standing meetings. Vicky advises the stakeholder advisory group is to be consulted when any work is done along Rock Quarry Road. Richard stated he understood the maintenance guidelines developed in the report would be utilized by staff for maintenance activities along Rock Quarry Road. Anthony Stanton suggests the stakeholder advisory group meet quarterly to review special City of Columbia, Missouri Page 2 Printed on 6/2/2017 Rock Quarry Road Scenic Roadway Meeting Minutes - Final July 13, 2016 Stakeholder Advisory Group items. Alternative language is suggested as follows: The existing stakeholder advisory group should remain in place to meet in February and June to review plans per section i of section 29-21.2 or when questions arise not covered by the recommendations and guidelines presented in this report. This sentence will be included after 4. Baseline inventory. Discussion continued about enforcement. Julie suggested enforcement also should include development of an education plan. How do we inform people who own or buy these restrictions exist, how do you notify Boone Electric not to cut trees, etc. Janet mentions the City is revising building codes, now referred to as U.D.O. Janet suggests the stakeholder advisory group report, scenic road ordinance and special area plan be considered as properties are bought, sold and developed as part of the city’s U.D.O. Add under section VI, 2 (b) – Develop procedures, including inclusion in U.D.O., to assure notification. Include notification of these provisions as part of the development procedures. Anthony states the teeth lie in the development process not in the U.D.O. A motion was made to approve the changes made to revision 8a of the draft report. Motion was approved unanimously by voice vote. IX. GENERAL COMMENTS BY PUBLIC, MEMBERS AND STAFF X. NEXT MEETING DATE XI. ADJOURNMENT Members of the public may attend any open meeting. For requests for accommodations related to disability, please call 573-874-7214. In order to assist staff in making the appropriate arrangements for your accommodation, please make your request as far in advance of the posted meeting date as possible. City of Columbia, Missouri Page 3 Printed on 6/2/2017