Coral Springs City Commission Meeting

CITY OF CORAL SPRINGS, FLORIDA CORAL SPRINGS CITY COMMISSION REGULAR MEETING SUMMARY Wednesday, December 4, 2024 Commission Chambers, City Hall 6:30 PM 9500 West Sample Road Coral Springs, FL 33065 Call to Order Vice Mayor Cerra called the meeting to order at 6:37 p.m. Roll Call Mayor Scott Brook (attended via telephone, departed at approximately 8:03 p.m.) Vice Mayor Shawn Cerra Commissioner Nancy Metayer Bowen Commissioner Joshua Simmons Commissioner Joseph McHugh Also in attendance: City Manager Frank Babinec City Attorney John Hearn Deputy City Manager Catherine Givens City Clerk Georgia Elliott Moment of Silence Pledge of Allegiance Lucas Matos, Ramblewood Elementary, 3rd Grade Sebastian Matos, Ramblewood Elementary, 1st Grade Blake Burden, Coral Springs Middle, 6th Grade Recognitions/Proclamations/Presentations 1. Recognition, Dave Dittman (April Wyche) The City Commission recognized Dave Dittman for seven years of dedicated service as the school resource officer for Country Hills Elementary School. 2. Recognition, Fire Department Driver Engineer David Loy (Chief John Whalen) The City Commission recognized David Loy, Driver Engineer, after more than 40 years of service to the City of Coral Springs in multiple departments. 3. Recognition, Division Chief Christopher Bator, Jean Colker Honorary Chaplain Award (Chief John Whalen) This item was pulled from the agenda. Public Comment • Luis Gomez discussed Item 16.  • Elaine Keyser discussed Item 16. • Surie Mogollon discussed Item 16. • Itza Diaz shared concerns relating to Ramblewood East Condominiums. • Jonnatton Gonzalez shared concerns relating to Ramblewood East Condominiums. • Robert Fogel requested information on Item 12, Item 14 and CRA funding. • JC Chin discussed Item 16. Public Hearings/Special Meeting Announcements 4. Ordinance 2024-118, First Reading, Aggregate Travel Budget (Dale Pazdra) Request to hold public hearing and approve the first reading of Ordinance 2024-118, creating new Section 2-2.1.1 of the Code of Ordinances of the City of Coral Springs entitled “Aggregate Travel Budget”; providing for conflicts; providing for severability; providing for codification; and providing for an effective date; and to set a second reading for December 18, 2024. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing, and Sustainable Organization. (REQUEST TO HOLD PUBLIC HEARING, APPROVE, SET SECOND READING) City Attorney Hearn read the item into the record. Deputy City Manager Catherine Givens explained the item. Public hearing was opened and there were no comments. Public hearing closed. Motion: To approve Ordinance 2024-118 on first reading and set second reading for December 18, 2024. Result: Passed (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner Bowen 5. Ordinance 2024-121, First Reading, IRD Fleet Storage (LDA24-0003) (Julie Krolak) Request to hold public hearing and approve first reading of Ordinance 2024-121, amending Chapter 25, Article VI, Section 250646 of the Land Development Code of the City of Coral Springs to provide regulations concerning fleet storage; providing for conflicts; providing for severability; providing for codification; providing for an effective date; and to set a second reading for December 18, 2024. (LDA24-0003) Funding Source: Not Applicable. Strategic Goal: An Attractive Community and A Thriving, Resilient Business Community. (REQUEST TO HOLD PUBLIC HEARING, APPROVE, SET SECOND READING) City Attorney Hearn read the item into the record. Assistant Director Tina Jou presented the item. A copy of the presentation was made a part of the record. Ms. Jou fielded questions from the Commission. Public hearing was opened and there were no comments. Public hearing closed. Motion: To approve Ordinance 2024-121 on first reading and set second reading for December 18, 2024. Result: Passed (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner McHugh 6. Ordinance 2024-119, First Reading, Monument Signs for Corner Lots (LDA24-0004) (Julie Krolak)  Request to hold public hearing and approve first Reading of Ordinance 2024-119 amending Section 1808 of the Land Development Code of the City of Coral Springs, entitled “Basic Monument Sign Design Schedule” and Section 1810 of the Land Development Code of the City of Coral Springs, entitled “Service Station Pump Signs,” to provide certain allowances for corner lots; providing for conflicts; providing for severability; providing for codification; providing for an effective date; and to set a second reading for December 18, 2024. (LDA24- 0004) Funding Source: Not Applicable. Strategic Goal: An Attractive Community. (REQUEST TO HOLD PUBLIC HEARING, APPROVE, SET SECOND READING) City Attorney Hearn read the item into the record. Assistant Director Tina Jou presented the item. A copy of the presentation was made a part of the record. Ms. Jou fielded questions from the Commission. Public hearing was opened. Robert Fogel suggested including more monument signs. Public hearing closed. Motion: To approve Ordinance 2024-119 on first reading and set second reading for December 18, 2024. Result: Passed (Unanimously) Mover: Commissioner Bowen Seconder: Commissioner Simmons Consent Motion: To approve Consent items 7, 8, 9, 10, 11, and 13. Result: Passed 5 - 0 (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner Bowen 7. Minutes Approval (Georgia Elliott) Request to approve the City Commission meeting summaries of November 20, 2024 Workshop and November 20, 2024 Regular Meeting. (REQUEST TO APPROVE) 8. City Donation to Public Safety Chaplaincy, Inc. (Dale Pazdra) Request to authorize the donation of $22,500 to Public Safety Chaplaincy, Inc. for professional consultancy and chaplain services provided to the city’s workforce. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AUTHORIZE) 9. Toro Turf Equipment and Parts (John Norris) Request to award contract for the purchase of Toro Turf Equipment and Parts to The Toro Company of Bloomington, Minnesota through their local distributor TESCO South, Inc. d/b/a Hector Turf of Deerfield Beach, Florida from December 4, 2024 through March 31, 2029 via the City of Mesa, Arizona contract #2023261 through Omnia Partners, Public Sector with the option to renew for one (1) additional two (2) year period; and to authorize the Purchasing Manager to execute and approve the renewal. The not to exceed annual expenditure is $300,000. Funding Source: Approved Capital Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD, AUTHORIZE)  10. Affordable Housing Advisory Committee (AHAC) Incentive Report 2024 (Tracey-Ann Anthony) Request to approve and adopt the Affordable Housing Advisory Committee (AHAC) Incentive Report 2024 and authorize staff to transmit the report to Florida Housing Finance Corporation. Funding Source: Not Applicable. Strategic Goal: A Family-Friendly Community. (REQUEST TO APPROVE, ADOPT, AUTHORIZE, TRANSMIT) 11. Furnish and Install Sports Lighting (Justin Ellis) Request to award the contract for Sports Lighting Solutions with Related Technology, Equipment and Services at Riverside Park and Mullins Park through Sourcewell Contract No. 041123-MSL, to Musco Sports Lighting, LLC of Oskaloosa, Iowa in the amount of $295,000; and to authorize the Purchasing Manager to approve change orders that are within the designated procurement authority up to $75,000. Funding Source: Approved Capital Budget. Strategic Goal: An Attractive Community. (REQUEST TO AWARD, AUTHORIZE) 12. Armored SWAT Vests (Chief Brad McKeone) Request to award the purchase of armored SWAT vests to Point Blank Enterprises, Inc. of Pompano Beach, Florida through their local distributor Federal Eastern International, LLC of Jacksonville, Florida via State of Florida Contract #46151500-NASPO-21-ACS in the not to exceed amount of $85,649. Funding Source: Approved Capital Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD) This item was pulled from Consent Agenda. City Manager Babinec explained the item. Motion: To award the purchase. Result: Passed 5 - 0 (Unanimously) Mover: Commissioner Bowen Seconder: Commissioner Simmons 13. Maintenance, Repair, Operating, Industrial Supplies, and Related Products and Services (Kim Moskowitz) Request to award contract for the purchase of Maintenance, Repair, Operating, Industrial Supplies, and Related Products and Services utilizing Omnia Partners, formerly U.S. Communities, Contract No.16154-RFP to Home Depot U.S.A., Inc. of Atlanta, Georgia and HD Supply, Inc. dba HD Supply Facilities Maintenance, Ltd. of Atlanta, Georgia from December 4, 2024 through December 31, 2026. The estimated annual expenditure is $150,000. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD) Policy Formation and Direction (Mayor Brook departed the meeting at approximately 8:03 p.m.) 14. Ordinance 2024-120, Second Reading, Amending FY 2024 Operating Budget (Ileana Kyriakides)  Request to approve and adopt on second reading of Ordinance 2024-120, which amends Ordinance 2024-114, which amended 2023-117 finalizing and adopting the Annual Operating Budget and Capital Improvement Program for Fiscal Year 2023-2024, by amending Exhibit “A”, the Annual Operating Budget, to increase the General Fund amount by Seven Million, Five Hundred Thousand dollars ($7,500,000) for a total amount of $188,004,512, increase the Charter School Fund Two Million, Two Hundred Seventy-Three Thousand, Five Hundred and One dollars ($2,273,501) for a total amount of $19,791,851, increase the Equipment Services Fund amount by Seven Hundred Ninety-One Thousand, Nine Hundred and Eighteen dollars ($791,918) for a total amount of $14,618,383 and Exhibit “B”, the Capital Improvement Program to increase Eight Million, Two Hundred Ninety-One Thousand, Nine Hundred and Eighteen dollars ($8,291,918) for a total amount of $44,798,968. First reading held on November 20, 2024. Funding Source: Not Applicable. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO APPROVE, ADOPT) City Attorney Hearn read the item into the record. Director Ileana Kyriakides provided input. Motion: To approve and adopt Ordinance 2024-120 on second reading. Result: Passed 4 - 0 (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner Bowen 15. Ordinance 2024-122, Second Reading, Publicly Accessible Websites for Legal Advertisements (John Hearn & Georgia Elliott) Request to approve and adopt on second reading Ordinance 2024-122, amending certain sections of the Code of Ordinances and the Land Development Code of the City of Coral Springs to provide for the utilization of publicly accessible websites for legal advertisements; providing for conflicts; providing for severability; providing for codification; and providing for an effective date. First reading held on November 20, 2024. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing, and Sustainable Organization. (REQUEST TO APPROVE, ADOPT) City Attorney Hearn read the item into the record. Motion: To approve and adopt Ordinance 2024-122 on second reading. Result: Passed 4 - 0 (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner Bowen 16. Termination of Contract for Convenience with Swimphish, Inc. of Coral Springs, Florida (Justin Ellis) Request to terminate contract RFP 20-G-018P with Swimphish, Inc. of Coral Springs, Florida, after seven (7) days of notification by a termination letter. Funding Source: Not Applicable. Strategic Goal: Not Applicable. (REQUEST TO TERMINATE) Assistant Director Justin Ellis explained the item and fielded questions from the Commission. Discussion ensued. Motion: To terminate the contract.  Result: Passed 4 - 0 (Unanimously) Mover: Commissioner Bowen Seconder: Commissioner Simmons Commission Communications • The commissioners announced office hours and provided contact information. • The commissioners addressed the support given to the fallen Palm Beach County police officers. • Residents were encouraged to check in with loved ones’ mental health, and there was a request for an event focusing on reconnecting with loved ones. • Condolences were extended to the family of Code Enforcement employee Mark Civetti. • Residents were wished happy holidays. • Residents were reminded to practice safety measures and remain aware of their surroundings. City Manager's Communication City Manager Babinec shared information on how the Community Redevelopment Agency distributes funds. Director Michael McNally reviewed upcoming holiday events and stated that additional information can be found at coralsprings.gov/events. City Attorney's Communication (This item was heard before Policy Formation and Direction.) 17. Election of Vice Mayor (John Hearn) Request to elect a Vice Mayor for a one-year term as provided in Section 3.02 of the City Charter. (REQUEST TO ELECT) City Attorney Hearn explained the item. Discussion ensued. Motion: To elect Nancy Metayer Bowen as Vice Mayor. Result: Passed 5 - 0 (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner McHugh 18. City Manager's Contract (John Hearn) (This item was heard before Policy Formation and Direction.) City Attorney Hearn explained the item. He noted that the contract is the same as that of previous city managers and that Ms. Givens had accepted the salary offered and will receive a bonus upon achieving and maintaining ICMA certification. Discussion ensued. Motion: To approve the contract. Result: Passed 5 - 0 (Unanimously) Mover: Commissioner Bowen Seconder: Mayor Brook City Attorney Hearn discussed the concerns raised during Public Comment relating to Ramblewood East, noting that the Police Department is looking into the allegations and that the city is looking into taking civil action based on the code enforcement liens on the property. He stated that the city is working with the Department of Business and Professional Regulation and state representatives to address the concerns. He discussed a potential special assessment, noting that the city would have no involvement unless there is criminal activity. City Attorney Hearn explained a disclosure relating to employee Neirah Sankar, who applied for state housing initiative partnership funding while she was the city’s Neighborhood and Housing Manager. The city confirmed she properly qualified and went through the waiting list process. Staff further contacted the State Ethics [Commission] who provided a written opinion under state ethics law stating that it was not an improper conflict as long as Ms. Sankar continues to qualify. City Attorney Hearn stated that under city policy, this conflict must be made known to the public at a city commission meeting. He advised that the city would request an exception from the conflict from the Department of Housing and Urban Development and noted that the letter is written and will be transmitted with the state ethics opinion to the Department of Housing and Urban Development. City Attorney Hearn shared memories of Mark Civetti. Adjournment There being no further business, the meeting was adjourned at 9:32 p.m. /s/ Georgia Elliott ____________________________ Georgia Elliott, CMC City Clerk These minutes are a permanent public record of the City of Coral Springs maintained in the Office of the City Clerk.