Coral Springs City Commission Regular Meeting

CITY OF CORAL SPRINGS, FLORIDA CORAL SPRINGS CITY COMMISSION REGULAR MEETING SUMMARY Wednesday, January 15, 2025 Commission Chambers, City Hall 6:30 PM 9500 West Sample Road Coral Springs, FL 33065 Call to Order Vice Mayor Bowen called the meeting to order at 6:30 p.m. Roll Call Mayor Scott Brook (attended via Zoom) Vice Mayor Nancy Metayer Bowen Commissioner Shawn Cerra (attended via Zoom) Commissioner Joshua Simmons Commissioner Joseph McHugh Also in attendance: City Manager Catherine Givens City Attorney John Hearn City Clerk Georgia Elliott Moment of Silence Pledge of Allegiance Julie DeRushe, Country Hills Elementary, 3rd Grade Javier Puebla, Imagine Charter, 2nd Grade Nico Biron, Ramblewood Middle, 6th Grade Recognitions/Proclamations/Presentations 1. Proclamation, Firefighter Cancer Awareness Month (John Whalen) The City Commission proclaimed January 2025 as "Firefighter Cancer Awareness Month" in the City of Coral Springs. 2. Recognition, Division Chief Christopher Bator, Jean Colker Honorary Chaplain Award and Fire Chiefs Association of Broward County's Humanitarian Award (John Whalen) The City Commission recognized Division Chief Christopher Bator who is the recipient of the Jean Colker Honorary Chaplain Award from the Public Safety Chaplaincy; and the recipient of the 2024 Humanitarian Award from the Fire Chiefs Association of Broward County. 3. Presentation, 2024 Florida Municipal Insurance Trust (FMIT) Partnership Innovation Award and Safety Excellence Initiative Award (Jonathan Jaramillo FMIT Risk & Safety Consultant, Florida League of Cities; John Whalen; Brad Mock)  A) The City of Coral Springs accepted the 2024 Florida Municipal Insurance Trust (FMIT) Partnership Innovation Award; and B) The City of Coral Springs accepted the 2024 FMIT Safety Excellence Initiative Award - Gold Status. 4. Proclamation, Police Appreciation Day (Brad Mock) The City Commission proclaimed January 9, 2025 as “Police Appreciation Day" in the City of Coral Springs. 5. Proclamation, National Human Trafficking Awareness Day (Brad Mock) The City Commission proclaimed January 11, 2025 as “National Human Trafficking Awareness Day” in the City of Coral Springs. Public Comment • Mark Ritter provided a Coral Springs Improvement District update. • Jonnatton Gonzalez shared comments on the Ramblewood East investigation. City Attorney Hearn addressed the comments shared by Mr. Gonzalez. Public Hearings/Special Meeting Announcements: None. Consent Motion: To approve Consent items 6, 7, 8, 10, 11, 12, 13, 14, 15, 16, and 17. Result: Passed 5 - 0 (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner McHugh 6. Minutes Approval (Georgia Elliott) Request to approve the City Commission meeting summaries of December 18, 2024 Workshop and December 18, 2024 Regular Meeting. (REQUEST TO APPROVE) 7. 2025 Sports Event Grant Approval, First Round (Robert Hunter) Request to award Sports Event Grant funding in the amount of $9,000 to be dispersed as follows: $2,000 for College Hockey South, $2,000 for South Florida Water Polo Foundation, and $5,000 to Masters Basketball Association (Sport Organization); and to authorize the City Attorney to draft agreements and City Officials to execute said agreements. Funding Source: Approved Operating Budget. Strategic Goal: An Active, Healthy Community. (REQUEST TO AWARD, AUTHORIZE) 8. SWAT Equipment Truck (Brad Mock) Request to award one (1) SWAT equipment truck to Daimler Trucks North America, LLC of Portland, Oregon through their authorized dealer, Trans-west dba Transwest Truck Trailer RV of Brighton, Colorado via Sourcewell Contract #032824-DAI in an amount not to exceed $249,828. Funding Source: Forfeiture Funds. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD) 9. Use of Forfeiture Funds (Brad Mock) Request to authorize the use of $125,000 in Law Enforcement Trust Funds to cover training costs for all sworn members.  Funding Source: Receiving Forfeiture to Expend. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AUTHORIZE) This item was pulled from Consent Agenda. Police Chief Brad Mock explained the item. Motion: To authorize the use of funds. Result: Passed 5 - 0 (Unanimously) Mover: Mayor Brook Seconder: Commissioner Cerra 10. Medical Director and Other Related Professional Services (John Whalen) Request to award Agreement #25-A-091NC for Medical Director and other related professional services to C3MD, Inc. of Davie, Florida as an exemption to the competitive procurement requirement under Procurement Code, Section 2-305.1(4)(f) retroactively from October 1, 2024 through January 14, 2026 in the amount not to exceed $100,000 annually. The contract will automatically renew unless terminated by either party. Funding Source: Approved Operating Budget. Strategic Goal: Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD) 11. Publication Printing and Direct Mailing Services (Lynne Martzall) Request to award Request for Proposal #24-H-290 for the Publication Printing and Direct Mailing Services to Southeastern Printing Company, Inc. of Hialeah, Florida from January 15, 2025, to January 14, 2027, with two (2) additional two (2) year renewals. The estimated annual expenditure is $300,000. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD) 12. GIS Master Agreement Products and Services and Small Government Enterprise Agreement (Stephen Dyer) Request to waive the competitive procurement process consistent with Section 2-305.1(1) of the City Code; and award the contract for GIS Master Agreement Products and Services and Small Government Enterprise Agreement #25 -H-088M on a Sole Source basis to Environmental Systems Research Institute, Inc. of Redlands, California for a three -year term from March 15, 2025, through March 14, 2028. The estimated annual expenditure is $96,000. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing, and Sustainable Organization. (REQUEST TO WAIVE, AWARD) 13. Flooring Materials with Related Supplies and Services (John Norris) Request to award the agreement for Flooring Materials with Related Supplies and Services utilizing Sourcewell Contract #061323 to Resource 4 Floors of Fort Lauderdale, Florida and FloorPro, Inc. of Sunrise, Florida from January 15, 2025 through August 9, 2027. The estimated annual expenditure is $100,000. Funding Source: Approved Capital and Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD)  14. Construction and Industrial Equipment (John Norris) Request to award the Florida State Term Contract No. 22100000-21-STC, Construction and Industrial Equipment via their awarded vendors from January 15, 2024 through September 30, 2027. The estimated annual expenditure is $350,000. Funding Source: Approved Capital Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD) 15. Household Hazardous Waste Collection and Disposal Services (John Norris) Request to award agreement 25-B-089M for Household Hazardous Waste Collection and Disposal Services via City of Coconut Creek as lead agency for the Southeast Florida Governmental Purchasing Cooperative Group, RFP No. 08-07-24-11 to U.S. Ecology Tampa, Inc. of Tampa, Florida from date of award through November 13, 2026 with options to renew for two (2) additional two (2) year terms for a potential cumulative total of six (6) years; and to authorize the Purchasing Manager to execute and approve all renewals. The estimated annual expenditure is $120,000. Funding Source: Approved Operating Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization. (REQUEST TO AWARD, AUTHORIZE) 16. Storm Drain Cleaning, Repairs and Maintenance Services (John Norris) Request to award agreement 25-B-097M for Storm Drain Cleaning Repairs and Maintenance Services, via the Broward College contract RFP 2024-082-OA to Shenandoah General Construction, LLC of Pompano Beach, Florida from date of award through December 2, 2027, with options to renew for three (3) additional one (1) year time periods for a potential cumulative total of six years; and to authorize the Purchasing Manager to execute and approve all renewals. The estimated yearly expenditure is $150,000. Funding Source: Approved Operating Budget. Strategic Goal: An Attractive Community. (REQUEST TO AWARD, AUTHORIZE) 17. Furnish and Install Plant Material (John Norris) Request to award agreement 25-B-023F for Furnish and Install Plant Material to Gardening Angel Nursery, Inc. of Parkland, Florida from date of award through February 5, 2027, with options to renew for two (2) additional two (2) year time periods for a potential cumulative total of six (6) years; and to authorize the Purchasing Manager to execute and approve all renewals. The estimated annual expenditure is $250,000. Funding Source: Approved Operating Budget. Strategic Goal: An Attractive Community. (REQUEST TO AWARD, AUTHORIZE) Policy Formation and Direction 18. New and Replacement Vehicles (John Norris) (A) Request to award Florida Sheriffs Association Contract No. FSA24-VEL32.0, Pursuit, Administrative, and Other Vehicles via their awarded vendors from January 15, 2025 through September 30, 2025 in the not to exceed amount of $775,000; and (B) Request to award Florida Sheriffs Association Contract No. FSA23-VEH21.0, Heavy Trucks & Buses via their awarded vendors from January 15, 2025 through September 30, 2025 in the not to exceed amount of $475,000. The total not to exceed amount is $1,250,000. Funding Source: Approved Capital Budget. Strategic Goal: An Innovative, High-Performing and Sustainable Organization.  (REQUEST TO AWARD) Director John Norris explained the item. Motion: To award the contracts. Result: Passed 5 - 0 (Unanimously) Mover: Commissioner McHugh Seconder: Commissioner Simmons 19. 2025-2030 Public Art Master Plan, Public Art Program Guidelines and Public Art Property Owner Guidelines (Tina Jou) Request to approve and adopt the 2025-2030 Public Art Master Plan, General Public Art Program Guidelines, and Public Art Property Owner Guidelines. Funding Source: Public Art Fund. Strategic Goal: An Attractive Community. (REQUEST TO APPROVE, ADOPT) Deputy City Manager Julie Krolak explained the item. A copy of the presentation was made a part of the record. Motion: To approve and adopt the 2025-2030 Public Art Master Plan, General Public Art Program Guidelines, and Public Art Property Owner Guidelines. Result: Passed 5 - 0 (Unanimously) Mover: Commissioner McHugh Seconder: Commissioner Simmons 20. Appointments, Community Redevelopment Agency (Annie Norris) (A) Request to consider the reappointment of Mike Del Pozo to the Retail Member seat of the Community Redevelopment Agency Board of Directors. (REQUEST TO REAPPOINT) (B) Request to consider the reappointment of Mark Mendel to the Real Estate Member seat of the Community Redevelopment Agency Board of Directors. (REQUEST TO REAPPOINT) Senior Economic Development Analyst Annie Norris explained the item. Motion: To reappoint Mike Del Pozo to the Retail Member seat and Mark Mendel to the Real Estate Member seat of the Community Redevelopment Agency Board of Directors. Result: Passed 5 - 0 (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner McHugh 21. Appointment, Firefighters’ Pension Board of Trustees (Dale Pazdra) Request to consider appointment of John Norris to the City of Coral Springs Firefighters’ Pension Plan Board of Trustees. The appointment would be effective from January 15, 2025, to May 13, 2027. (REQUEST TO APPOINT) Deputy City Manager Dale Pazdra explained the item.  Motion: To appoint John Norris to the City of Coral Springs Firefighters’ Pension Plan Board of Trustees. Result: Passed 5 - 0 (Unanimously) Mover: Commissioner Cerra Seconder: Commissioner McHugh 22. Appointments, Police Officers' Pension Board of Trustees (Catherine Givens) A) Request to consider appointment of Dale Pazdra to the City of Coral Springs Police Officers' Pension Board of Trustees. The appointment would be effective from January 15, 2025, to May 17, 2028. (REQUEST TO APPOINT) B) Request to consider appointment of Michael McNally to the City of Coral Springs Police Officers' Pension Board of Trustees. The appointment would be effective from January 15, 2025, to May 18, 2027. (REQUEST TO APPOINT) City Manager Catherine Givens explained the item. Motion: To appoint Dale Pazdra and Michael McNally to the City of Coral Springs Police Officers' Pension Board of Trustees. Result: Passed 5 - 0 (Unanimously) Mover: Commissioner McHugh Seconder: Commissioner Simmons 23. Appointment, Multicultural Advisory Committee (Michael McNally) Request to consider the appointment of Laura Ramcharan to the Multicultural Advisory Committee. (REQUEST TO REAPPOINT) Director Michael McNally explained the item. Motion: To appoint Laura Ramcharan to the Multicultural Advisory Committee. Result: Passed 5 - 0 (Unanimously) Mover: Commissioner Simmons Seconder: Commissioner McHugh Commission Communications • The commissioners announced office hours and provided contact information. • Past and upcoming events were highlighted. • The commissioners congratulated staff on their recent accomplishments. • Thoughts were shared about the Los Angeles fire victims. • The TikTok user ban was discussed. • Negative Facebook comments relating to Coral Springs were discussed. • It was announced that a new Little Library had opened in honor of Harlow Tran. City Manager's Communication City Manager Givens congratulated staff on their promotions, highlighted the Coral Springs Coconut Creek Regional Wake Up Chamber Breakfast, and reminded residents to visit coralsprings.gov to stay connected. City Attorney's Communication City Attorney Hearn extended condolences to the family of Mark Civetti and congratulated city staff on their promotions. Adjournment There being no further business, the meeting was adjourned at 7:39 p.m. /s/ Georgia Elliott Georgia Elliott, CMC City Clerk These minutes are a permanent public record of the City of Coral Springs maintained in the Office of the City Clerk.