Board of Commissioners

BOARD OF COMMISSIONERS November 4, 2024 MINUTES PRE-MEETING – 5:00PM Agenda Review Manager Grant gave an overview of the 6PM agenda items. Downtown Master Plan Update Kyle Baugh with Kimley-Horn gave an update on the master plan. He outlined the overall project schedule, stakeholder and community engagements that have occurred, online survey results, and the schedules for November and December. Other Topics for Discussion  MEDIC – Manager Grant gave an overview of recent discussions with MEDIC regarding service- related concerns. He noted that MEDIC leadership appears to understand the Town’s concerns and are showing signs of being responsive. REGULAR MEETING - 6:00PM 1. CALL TO ORDER Mayor Washam called the meeting to order at 6:07PM. 2. DETERMINATION OF QUORUM A quorum was determined with Commissioners Higgins, Johnson and Sansbury present. Commissioners Osborne and Carney were absent. 3. APPROVAL OF AGENDA Commissioner Higgins made a motion to approve the agenda as presented. Commissioner Sansbury seconded the motion, and it passed unanimously, 3-0. 4. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE Mayor Washam led the pledge after a moment of silence was observed. 5. CITIZEN CONCERNS/COMMENTS Mayor Washam invited the public to speak, but there were no speakers. 6. REPORTS Commissioner Sansbury thanked Parks Director Fitzsimmons and his department for their hard work in getting the park bond information out to the community. Chief Baucom reported on the following: • Meritorious Conduct Awards – Sgt. Dietrich and Officer Ibarra • Life-saving Awards – Officer Bennett and Officer Brinzey • Chief’s Award – Sgt. Queen • Employee of the Year 2024 – Officer Ibarra 11/04/24 Regular Meeting Page 1  • Years of Service Awards o Chief Baucom – 25 years o Communications Supervisor Little - 20 years o Officer Brinzey – 20 years o Lt. Figaro – 15 years o Cpl. Mutarelli – 5 years o Cpl. Hicks – 5 years o Officer Allen – 5 years o Officer Tadlock - 5 years Asst. Manager Beardsley reported on the following: • Public Works – leaf collection started this morning. • ElectriCities Substation – earth and foundation work has been completed; and substation framing and structure construction bidding is underway. 7. PRESENTATIONS A. FY24 Grant Final Report - Cain Center for the Arts Executive Director, Justin Dionne presented FY24 final grant report that included: performances (49 performances with over 14,500 attendees); exhibitions (8 exhibitions with over 10,000 attendees); arts education (classes and camps served 1,300); and community impacts (directly reached 2,300 Lake Norman residents). Mr. Dionne also provided their FY24 financial highlights. Commissioner Higgins thanked the Cain Center for extending the arts experiences to the youth. 8. CONSIDERATION OF APPROVAL A. Grant Agreement - State Funding for Cornelius History Museum Asst. Manager Beardsley explained that the Town received a $500K grant from the State for renovations of the Agriculture Building at Cornelius Elementary that will be used for a history museum. The non-profit Cornelius History Museum will be the sub-recipient of the funds. Staff has worked with the Cornelius History Museum to develop a scope of work on how the funds will be spent to remediate asbestos and lead paint, repair structural/foundation issues, upgrades to the HVAC/electrical/plumbing, ADA accessibility, and the roof. The funds must be expended by June 30, 2026. Commissioner Johnson made a motion to approve the Grant Agreement with the State and provide authority to the Town Manager and Town Attorney to finalize the terms & conditions and execute it. Commissioner Sansbury seconded the motion, and it passed unanimously, 3-0. B. Sub-recipient Grant Agreement - State Funding for Cornelius History Museum Asst. Manager Beardsley explained that the Sub-recipient Grant Agreement with Cornelius History Museum is for $500K of grant funds received by the State that is designated for the renovation of the Ag Building at Cornelius Elementary School. The funds will pass through the Town to the Cornelius History Museum and will require documentation of completed work prior to transferring funds to the Cornelius History Museum. The agreement outlines how the funds are to be used and grant reporting requirements. Funds must be expended prior to June 30, 2026. Commissioner Sansbury made a motion to approve the Sub-recipient Grant Agreement with Cornelius History Museum and provide authority to the Town Manager and Town Attorney to finalize the terms & conditions and execute it. Commissioner Johnson seconded the motion, and it passed unanimously, 3-0. 11/04/24 Regular Meeting Page 2  C. Sub-recipient Monitoring Policy - Cornelius History Museum Asst. Manager Beardsley explained that the Town needs to formalize processes and procedures when the Town receives State grant funds that will go to a sub-recipient. These are instances where the Town acts as a pass through for grant funds. The policy will be a standard policy, but it can be edited for each sub-recipient. This policy will be applied for all sub-recipients to determine the risk of noncompliance. The sub-recipient policy is being adopted for Cornelius History Museum, as the Town will be passing through the State's $500K grant received for renovations of the Cornelius Ag Building to the Cornelius History Museum. The policy ensures compliance with State grant audit requirements and grant fund requirements. Commissioner Johnson mad a motion to approve the Sub-recipient Monitoring Policy for Cornelius History Museum as presented. Commissioner Higgins seconded the motion, and it passed unanimously, 3-0. D. Capital Project Ordinance - Bailey Road Park Tennis and Pickleball Complex Finance Director Niswonger explained that the CPO amendment recognizes the transfer of $70K from the General Fund and $250K in payment in lieu of funds into the Bailey Road Park Tennis and Pickleball Complex Capital Project Fund. The total amount of this amendment is $320K and majority of this amendment was budgeted as part of the FY25 budget. Commissioner Sansbury made a motion to approve Capital Project Ordinance amendment #2024- 00866 for the Bailey Road Park Tennis and Pickleball Complex as presented. Commissioner Higgins seconded the motion, and it passed unanimously, 3-0. Ordinance #2024-00866 is hereby made part of the minutes by reference. 9. CONSENT AGENDA A. Approve Minutes – 10/21/24 Regular Meeting (Approved 3-0) Commissioner Higgins made a motion to approve the Consent Agenda as presented. Commissioner Johnson seconded the motion, and it passed unanimously, 3-0. 10. COMMISSIONER CONCERNS No concerns were raised. 11. ADJOURNMENT There being no further business to discuss, Commissioner Sansbury made a motion to adjourn the meeting at 6:43PM. Commissioner Johnson seconded the motion, and it passed unanimously, 3-0. Approved this 18th day of November 2024. Woody Washam, Jr., Mayor ATTEST: Lori A Harrell, Town Clerk 11/04/24 Regular Meeting Page 3