Board of Commissioners

BOARD OF COMMISSIONERS September 2, 2025 MINUTES PRE-MEETING - 4:30PM Mayor Washam called the Pre-meeting to order at 4:28PM. All commissioners were present. Closed Session Pursuant to G.S. 143-318.11(3) Mayor Washam called for a motion to go into Closed Session pursuant to GS 143-318.11(3). Commissioner Osborne made a motion to go into Closed Session. Commissioner Johnson seconded the motion, and it passed unanimously, 5-0. Upon return from Closed Session, the Pre-meeting continued with the following: Agenda Review Manager Grant gave an overview of the 6PM agenda items. Commissioner Osborne made a motion to adjourn the Pre-meeting at 5:58PM. Commissioner Johnson seconded the motion, and it passed unanimously, 5-0. REGULAR MEETING - 6:00PM 1. CALL TO ORDER Mayor Washam called the meeting to order at 6:08PM. 2. DETERMINATION OF QUORUM All commissioners were present at the meeting. 3. APPROVAL OF AGENDA Commissioner Osborne made a motion to approve the agenda as presented. Commissioner Sansbury seconded the motion, and it passed unanimously, 5-0. 4. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE Mayor Washam led the pledge after a moment of silence was observed. 5. CITIZEN CONCERNS/COMMENTS No concerns/comments were expressed. 6. REPORTS No reports were given. 7. CONSIDERATION OF APPROVAL A. Facilities Needs Assessment Contract Asst. Manager Beardsley explained that the Town issued a Request for Qualifications (RFQ) for a facilities needs assessment that included Town Hall, Police Department, and Fire 09/02/25 Regular Meeting Page 1  Station #3. Five architectural firms submitted Statements of Qualifications and a committee comprised of Project Manager Katie DeMatthew, Deputy Fire Chief Andrew Bridges, Police Chief David Baucom, and Assistant Town Manager Tyler Beardsley interviewed four of the five firms and determined that ClarkNexsen was the most qualified firm. He gave an overview of the scope of work, timeline, and anticipated completion of May 2026. Commissioner Higgins made a motion to approve a contract with ClarkNexsen for $249,800 and authorized the Town Manager and Attorney to finalize the terms and conditions and execute the contract. Commissioner Johnson seconded the motion, and it passed unanimously, 5-0. 8. CONSENT AGENDA A. Approve Regular Meeting Minutes - August 18th (Approved 5-0) B. Advisory Board Code of Ethics Update (Approved 5-0) Commissioner Johnson made a motion to approve the Consent Agenda as presented. Commissioner Higgins seconded the motion, and it passed unanimously, 5-0. 9. COMMISSIONER CONCERNS No concerns were expressed. 10. ADJOURNMENT There being no further business to discuss, Commissioner Sansbury made a motion to adjourn the meeting at 6:14PM. Commissioner Johnson seconded the motion, and it passed unanimously, 5- 0. Approved this 15th day of September 2025. ATTEST: Woody Washam, Jr., Mayor Lori A Harrell, Town Clerk 09/02/25 Regular Meeting Page 2