Library Board of Trustees

AGENDA REGULAR MEETING City of Coronado Library Board of Trustees July 14, 2026 03:00 PM Winn Room Coronado Public Library 640 Orange Avenue In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Office of the City Clerk at (619) 522-7320. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification of at least 72 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. A copy of the agenda with the background material is available for public inspection at the Public Library, or on our website at www.coronado.ca.us. 1. CALL TO ORDER AND ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS Comments relating to items on the agenda are taken at the time the items are heard. Any person wishing to address the Library Board of Trustees on items not appearing on this agenda but within its jurisdiction shall give their name and limit comments to three (3) minutes, unless modified by the Chair with consensus of the body. Additionally, written comments may be submitted on the City’s website or via email. Requests for public comment via Zoom must be made at least 24 hours in advance of the meeting. Please contact Beth Skelly at (619) 522-2475 or eskelly@coronado.ca.us for more information. 4. CONSENT CALENDAR All items listed under this section are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a member of the Library Board of Trustees or the public so requests, in which event, the item will be considered separately in its normal sequence. Recommendation: A motion to approve the Consent Calendar. 4.a Review Patron Comment Report Page 5 Recommendation: Review and approve. 4.b Review Coronado Public Library Financial Statement Page 7 Recommendation: Review and approve. 4.c Review Library Board Financial Statement - Gifts Page 9 Recommendation: Review and approve. 4.d Review Library Board Trust Funds with Restrictions Page 11 Recommendation: Review and approve. 4.e Review Library Board Warrant List Page 12 Recommendation: Review and approve. 4.f Review Library Personnel Report Page 13 Recommendation: Review and approve. 4.g Review Library Programming Report Page 14 Recommendation: Review and approve. 4.h Review Receipt of $5,000 Gift. Page 16 July 14, 2026 City of Coronado Library Board of Trustees Page 2  Receive memo. 4.i Approval of Minutes of the June 9, 2026, Regular Meeting of Page 17 the Library Board of Trustees Recommendation: Review and approve the minutes of the June 9, 2026 Regular Meeting of the Library Board of Trustees. 5. DEPARTMENT REPORTS Informational Items Only, Non-Action. 6. GENERAL BUSINESS 6.a Friends of the Library Report Informational Items Only, Non-Action. 6.b Review and Revision of Policy 13, Organizational Dues, Page 22 Meetings & Professional Publications Consider minor revision to Policy 13, Organizational Dues, Meetings & Professional Publications 6.c Review and Revision of Policy 22, Timetable for Page 26 Board/Library Task Accomplishments Recommendation: Consider revisions to Policy 22, Timetable for Board/Library Task Accomplishments, to improve consistency with the City's budget process, accurately reflect current governance responsibilities, and eliminate duplicative scheduling provisions. 6.d Review and Revisions to Policy 24, Library Exhibits & Page 30 Display of Unsolicited Material Recommendation: Consider amendments to Policy 24, Library Exhibits & Display of Unsolicited Material, to remove outdated provisions that no longer reflect the Library's use of its facilities or mission while preserving the policy's guidance regarding the display of unsolicited materials. 6.e Review and Deletion of Library Board Policy 14, Public Page 36 Dress & Grooming, Policy 18, Contracts, and Policy 27, Conference Room Recommendation: July 14, 2026 City of Coronado Library Board of Trustees Page 3  Consider deletion of Policy 14, Public Dress & Grooming; Policy 18, Contracts; and Policy 27, Conference Room, as their subject matter is adequately addressed through existing Board Regulations, Board Bylaws, City Administrative Procedures, and other adopted Library Policies. 6.f Status of Library Capital Improvement Program Projects Page 43 Informational Items Only, Non Action. Recommendation: Receive the report. 7. FUTURE AGENDA ITEMS 7.a Review Library Board Timetable Page 47 Recommendation: Review and approve. 8. WRITTEN COMMUNICATIONS Informational Items Only, Non-Action. 9. ADJOURNMENT July 14, 2026 City of Coronado Library Board of Trustees Page 4  Item 4.a Library Services DATE: July 14, 2026 TO: Library Board of Trustees FROM: Shaun Briley, Library Services Director SUBJECT: Patron Comment Report These suggestions were submitted in June 2026, via the Connection Card Suggestion Box in the library, Suggestions and Comments form on the library’s page on the City’s website, and Feedback Suggestions from the library catalog. 1. I understand that these days most people use their laptops at the library, but still reading light is important. I wish you could repair reading lights at the desks. Connection Card dated 6/2/26 No contact information provided Response requested? No (Staff checked the reading lights, and three of the 40 desk light bulbs were not working. Work orders were submitted. If a desk does not have power, there is a sign indicating that fact.) 2. Thank you, Ashley! On 5/29/26 my computer went blank – no power. Ashley moved me to another computer, then got down into the wiring and brought that “bad computer” back to life. Connection Card dated 6/3/26 Contact information provided Response requested? No 3. Hello, Just wanted to offer some ideas for images on the library card! I thought something showcasing Coronado would be really awesome! Maybe something with the Wizard of Oz, Coronado Bridge or Hotel del would look great on the library card. Connection Card received 6/3/26 Contact information provided Response requested? Yes July 14, 2026 City of Coronado Library Board of Trustees Page 5  Item 4.a Library Services We recently received your Connection Card with suggestions for artwork for our library cards. Thank you, we appreciate you taking the time to share these suggestions and will take them into consideration if we decide to redesign our library cards. 3. Using the phone app or library computer – you cannot find out the due date when a book is due! Oftentimes, books are overdue that have holds on them. This needs to be corrected. People need to see when a book that has been taken out is due! Connection Card received 6/25/26 No contact information provided Response requested? No (Due dates are visible when using the library’s website to view the catalog but do not display on the app. While many patrons diligently return items on time, not all patrons return items on the due date and hence these dates can create disappointed expectations. The library no longer charges fines for overdue items as an incentive for timely return. Notices are sent to patrons about their overdue items. Patrons who do not return an item by the due date are unable to make further checkouts without speaking to staff at the circulation desk. After an item is overdue for three months, the patron is billed for its replacement, and the item shows as BILLED in the catalog. At six months, that patron’s lending privileges are entirely blocked and the item shows as LOST in the catalog.) THANK YOU FOR YOUR COMMENTS, IDEAS, AND SUGGESTIONS! NOTE: Requests for specific books, movies, and other Library materials are given to the appropriate Library staff member and are considered during regular purchases of Library materials. July 14, 2026 City of Coronado Library Board of Trustees Page 6 City of Coronado,CA Item 4.b YEAR-TO-DATE LIBRARY BUDGET REPORT JULY 1, 2025 - JUNE 30, 2026 FOR 2026 99 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED 100 GENERAL FUND 10050000 Library Dept. 10050000 80031 IT - SUBSCRIPTIO 0 0 0 .00 .00 .00 .0% 10050000 80056 PROGRAM SERVICES 10,000 0 10,000 9,901.79 .00 98.21 99.0% 10050000 80595 PROGRAM SUPPLIES 10,000 0 10,000 9,943.01 .00 56.99 99.4% 10050000 80600 SPECIAL EVENTS 10,000 0 10,000 9,037.18 .00 962.82 90.4% TOTAL UNDEFINED ROLLUP CODE 30,000 0 30,000 28,881.98 .00 1,118.02 96.3% LIB70 Library Dept Salaries&Benefits 10050000 70010 SALARIES & WAGES 1,482,904 19,015 1,501,919 1,513,692.19 .00 -11,772.93 100.8% 10050000 70012 OVERTIME SALARIE 8,000 0 8,000 3,661.73 .00 4,338.27 45.8% 10050000 70014 TEMP/SEASONAL WA 518,150 0 518,150 466,781.86 .00 51,368.14 90.1% 10050000 70015 HOLIDAY PAY 0 0 0 .00 .00 .00 .0% 10050000 70016 OTHER PAYS/COMPE 0 0 0 .00 .00 .00 .0% 10050000 70019 CAFETERIA PLAN B 410,262 0 410,262 350,232.87 .00 60,029.13 85.4% 10050000 70021 PERS STABILIZATI 17,307 0 17,307 17,307.00 .00 .00 100.0% 10050000 70022 RETIREMENT PLAN 183,395 0 183,395 184,621.70 .00 -1,226.92 100.7% 10050000 70024 RETIREMENT PLAN- 250,807 0 250,807 250,807.00 .00 .00 100.0% 10050000 70027 SOCIAL SECURITY 123,413 0 123,413 119,256.43 .00 4,156.50 96.6% 10050000 70028 MEDICARE CHARGES 29,192 0 29,192 28,894.90 .00 297.29 99.0% 10050000 70029 WORKERS COMP.INS 7,061 0 7,061 7,061.00 .00 .00 100.0% 10050000 70030 AUTO ALLOWANCE 4,200 0 4,200 4,183.89 .00 16.11 99.6% TOTAL Library Dept Salaries&Benefits 3,034,691 19,015 3,053,706 2,946,500.57 .00 107,205.59 96.5% LIB80 Library Dept Services&Supplies 10050000 80030 CONTRACT SERVICE 207,039 0 207,039 207,012.92 .00 25.83 100.0% 10050000 80100 JANITORIAL SERVI 98,262 0 98,262 82,373.61 .00 15,888.39 83.8% 10050000 80110 UTILITIES-ELECTR 167,947 0 167,947 200,666.77 .00 -32,719.77 119.5% 10050000 80111 UTILITIES-GAS 5,115 0 5,115 6,185.58 .00 -1,071.07 120.9% 10050000 80112 UTILITIES-WATER 3,072 0 3,072 3,155.64 .00 -83.98 102.7% 10050000 80130 R&M-EQUIPMENT 9,842 0 9,842 4,700.53 .00 5,141.12 47.8% Report generated: 07/06/2026 11:03 Page 1 User: mherrera Program ID: glytdbud July 14, 2026 City of Coronado Library Board of Trustees Page 7 City of Coronado,CA Item 4.b YEAR-TO-DATE LIBRARY BUDGET REPORT JULY 1, 2025 - JUNE 30, 2026 FOR 2026 99 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED 10050000 80131 R&M-OFFICE EQUIP 5,408 4 5,411 5,197.39 29.94 183.71 96.6% 10050000 80132 R&M-BLDGS & STRU 3,095 0 3,095 2,285.92 .00 809.23 73.9% 10050000 80210 COMMUNICATNS-TEL 45,423 0 45,423 2,911.24 .00 42,511.76 6.4% 10050000 80280 LAUNDRY/DRY CLEA 1,146 0 1,146 600.00 .00 546.39 52.3% 10050000 80300 POSTAGE & COURIE 3,439 0 3,439 688.28 .00 2,750.89 20.0% 10050000 80340 TRAINING,MTGS,ME 14,600 0 14,600 7,127.24 .00 7,473.01 48.8% 10050000 80510 LIBRARY BOOKS 424,272 0 424,272 426,355.73 .00 -2,083.28 100.5% 10050000 80580 SMALL TOOLS & IN 230 0 230 193.17 .00 36.52 84.1% 10050000 80630 JANITORIAL SUPPL 6,878 0 6,878 6,234.72 .00 643.62 90.6% 10050000 80650 MISC.SUPPLIES 60,456 0 60,456 55,180.06 .00 5,275.79 91.3% TOTAL Library Dept Services&Supplies 1,056,223 4 1,056,227 1,010,868.80 29.94 45,328.16 95.7% LIB90 Library Dept Other Assets 10050000 90010 OFFICE & COMPUTE 0 0 0 .00 .00 .00 .0% 10050000 90040 OTHER FIXED ASSE 30,000 0 30,000 .00 .00 30,000.00 .0% TOTAL Library Dept Other Assets 30,000 0 30,000 .00 .00 30,000.00 .0% TOTAL Library Dept. 4,150,915 19,019 4,169,933 3,986,251.35 29.94 183,651.77 95.6% TOTAL GENERAL FUND 4,150,915 19,019 4,169,933 3,986,251.35 29.94 183,651.77 95.6% TOTAL EXPENSES 4,150,915 19,019 4,169,933 3,986,251.35 29.94 183,651.77 GRAND TOTAL 4,150,915 19,019 4,169,933 3,986,251.35 29.94 183,651.77 95.6% ** END OF REPORT - Generated by Maria Herrera ** Report generated: 07/06/2026 11:03 Page 2 User: mherrera Program ID: glytdbud July 14, 2026 City of Coronado Library Board of Trustees Page 8  Library Board of Trustees Financial Statement - Gifts June 1-30, 2026 Line item Item 4.c Adjustments Previous Amounts Amounts **Line Item This Month Revenue Expended not included Month Revenue Expended Adjustments Account Year-to-Date Year-to-Date in revenue Total This Month This Month This Month Total Total Total or expenditures I. City (Library) Gift Account #250 $235,773.84 $0.00 $0.00 $0.00 $235,773.84 $0.00 $0.00 $0.00 a. Ross Trust-US History/Early Childhood Literacy $675,077.74 $0.00 $0.00 $0.00 $675,077.74 $0.00 $0.00 $0.00 b. Hotel Del Coronado - Summer Festival $725.00 $0.00 $0.00 $0.00 $725.00 $0.00 $0.00 $0.00 c. Gail Bardin $614.63 $0.00 $0.00 $0.00 $614.63 $0.00 $0.00 $0.00 II. Library Audiovisual Account #251 $26,468.10 $0.00 $0.00 $0.00 $26,468.10 $0.00 $0.00 $0.00 III. Reynolds' Endowment Account - Principle $31,148.91 $0.00 $0.00 $0.00 $31,148.91 $0.00 $0.00 $0.00 #505 (OLD #724) - Children's IV. A.B. Fry Fund Principal - #501 (OLD #721) - $3,933.38 $0.00 $0.00 $0.00 $3,933.38 $0.00 $0.00 $0.00 $3,000 given in 1951 with the stipulation that said bequest be kept as a permanent fund to be known as the "Alfred Fry Fund" & the interest be used for general purposes of the Library. V. A.B. Fry Fund Interest Account #502 (OLD #722) $3,210.41 $0.00 $0.00 $0.00 $3,210.41 $0.00 $0.00 $0.00 Interest to be used for general purposes. VI. Rose Garden Account #503 (OLD #723) - Original $713.37 $0.00 $0.00 $0.00 $713.37 $0.00 $0.00 $0.00 bequest of $25,000 from Ruth Harlow to be used for a rose garden in memory of her sister, Eleanor L. Harlow, who served on the Library Board of Trustees. - Rose Garden VII. Friedman Account #507 (OLD #726) - Restricted $6,353.31 $0.00 $0.00 $0.00 $6,353.31 $0.00 $0.00 $0.00 to purchasing library collection materials. VIII. Stearns Account #508 (OLD #729) - Restricted $16,368.39 $0.00 $0.00 $0.00 $16,368.39 $0.00 $0.00 $0.00 Allowed to use interest only Total of Page 1 $1,000,387.08 $0.00 $0.00 $0.00 $1,000,387.08 $0.00 $0.00 $0.00 Page 1 Prepared by Maria Herrera 7/7/2026 July 14, 2026 City of Coronado Library Board of Trustees Page 9  Library Board of Trustees Financial Statement - Gifts June 1-30, 2026 Line item Item 4.c Adjustments Previous Amounts Amounts **Line Item This Month Revenue Expended not included Month Revenue Expended Adjustments Account Year-to-Date Year-to-Date in revenue Total This Month This Month This Month Total Total Total or expenditures IX. Library Trustees Special Account #252 A. Gifts - memorial & other dedicated primarily $6,370.74 $5,025.00 $26.29 $0.00 $11,369.45 $5,584.95 $1,575.17 $0.00 for gift materials C. CLSA Funds: Direct Loan Reimbursements $430.29 $0.00 $0.00 $0.00 $430.29 $0.00 $0.00 $0.00 D. Account Interest (excludes Endowment Fund) $14.16 $1.65 $0.00 $0.00 $15.81 $18.06 $5.00 ($0.30) E. Fees: Digital Reproduction Fees $317.86 $0.00 $0.00 $0.00 $317.86 $0.00 $0.00 $0.00 USB Drives, Earbuds & DVD-R's $2.12 $0.00 $0.00 $0.00 $2.12 $0.00 $0.00 $0.00 F. Exhibit $379.16 $0.00 $0.00 $0.00 $379.16 $0.00 $0.00 $0.00 J. C.A.N. Revocable Trust $21,706.33 $0.00 $0.00 $0.00 $21,706.33 $0.00 $0.00 $0.00 K. Cahill Family Trust $2,673.85 $0.00 $0.00 $0.00 $2,673.85 $0.00 $0.00 $0.00 L. Olson Disclaimer Trust, Bruce & Loretta $4,286.70 $0.00 $0.00 $0.00 $4,286.70 $0.00 $0.00 $0.00 M. Friends of the Library Annual Support $5,066.40 $68,000.00 $16,797.67 $0.00 $56,268.73 $136,000.00 $92,395.02 $1,725.00 N. Library Fundraising Program O. KC & Betty Reynolds Fund - Children's $4,907.86 $0.00 $0.00 $0.00 $4,907.86 $0.00 $0.00 $0.00 P. Volunteer Recognition Fund $2,664.36 $0.00 $0.00 $0.00 $2,664.36 $0.00 $0.00 $0.00 Q. Crenshaw, Laura Rose $72.24 $0.00 $0.00 $0.00 $72.24 $0.00 $0.00 $0.00 R. Friends of the Library $209.43 $0.00 $0.00 $0.00 $209.43 $0.00 $35.00 $0.00 S. Maskin, Dr. & Mrs. Michael B. $1,393.27 $0.00 $0.00 $0.00 $1,393.27 $0.00 $0.00 $0.00 T. Nielsen Marital Trust - Large Print $15,081.04 $0.00 $49.14 $0.00 $15,031.90 $0.00 $589.68 $0.00 U. Coronado Woman's Club $3,200.00 $0.00 $0.00 $0.00 $3,200.00 $0.00 $0.00 $0.00 V. Richard & Phyllis McCampbell Family Trust $1,653.11 $0.00 $0.00 $0.00 $1,653.11 $0.00 $2,346.89 $0.00 Subtotal Library Trustees Checking Account $70,428.92 $73,026.65 $16,873.10 $0.00 $126,582.47 $141,603.01 $96,946.76 $1,724.70 Total of Pages 1 and 2 $1,070,816.00 $73,026.65 $16,873.10 $0.00 $1,126,969.55 $141,603.01 $96,946.76 $1,724.70 Page 2 Prepared by Maria Herrera 7/7/2026 July 14, 2026 City of Coronado Library Board of Trustees Page 10  Item 4.d TRUST FUNDS WITH RESTICTIONS LISTED JUNE 1-30, 2026 BALANCE KNOWN NAME FULL NAME DATE AMOUNT ACCOUNT STATUS (IF ANY) RESTRICTIONS (IF ANY) CAHILL JAMES & CAROL CAHILL 8/2/2012 $ 5,000.00 LBOT Open $ 2,673.85 No Restrictions CAN CAN REVOCABLE TRUST 5/15/2017 $ 25,000.00 LBOT Open $ 21,706.33 No Restrictions 2/21/2006 Stock was transferred from Schwab to Morgan Stanley. Approximate split of the bequest between 60/40 Adult and FRIEDMAN PAULINE FRIEDMAN TRUST 11/1/2006 $ 46,627.80 507 Open $ 6,353.31 Children's/Teen Collections. $3,000 given in 1951 with the stipulation that said bequest be kept as a permanent fund to be known as the "Alfred Fry Fund", use FRYE A.B. FRYE (Principal) 1951 $ 3,000.00 501 Open $ 3,933.38 interest only. FRYE A.B. FRYE (Interest Only) 1951 502 Open $ 3,210.41 Interest from Account #721 to be used for general purposes. HARLOW HARLOW ROSE GARDEN 1/23/1986 $ 25,000.00 503 Open $ 713.37 Restricted - Rose Garden HOTEL DEL HOTEL DEL CORONADO 2022 $ 2,500.00 250 Open $ 725.00 $2,500 Annual Gift to be used for Summer Festival (PENDING) Restricted - naval aviation, song, dance, sailing, travel, New England, flower related programming (for instance we do rose pruning HUBER HUBER FAMILY TRUST 11/30/2022 $ 5,000.00 250 Open $ 5,000.00 and partner with the two garden clubs here to present on gardening topics). MANNING CALVIN MANNING TRUST 1/16/2008 $ 228,772.88 250 Open $ 18,816.72 Library Materials - including talking books, newspapers and audio books. RICHARD & PHILLIS MCCAMPBELL FAMILY Restricted - Purchase Children's publications (books, magazines & newspapers) and the maintenance of the Children's sections and MCCAMPBELL TRUST 12/15/2025 $4,000.00 LBOT Open $1,653.11 programs. Restricted - Purchase large print publications (books, magazines & newspapers). Could be extended to purchasing large print NEILSEN NEILSEN FAMILY TRUST 1/31/2018 $ 19,266.67 LBOT Open $ 15,031.90 enhancing computer software. PELTIER JIM & MIDGE PELTIER CHARITABLE FUND 9/6/1995 $ 5,000.00 250 Open $ 5,000.00 No Restrictions Betty Reynolds donated 48 shares of Energizer stock w/Wells Fargo Advisors for Children's Services. City can't hold stock and had REYNOLDS KC & BETTY REYNOLDS 4/1/2018 505 Open $ 31,148.91 to sell it. ROSS ROSS TRUST 3/26/2017 $ 622,297.13 250 Open $ 675,077.74 American history and early childhood reading, including materials, programs and exhibits. MARGORIE & THEODORE STEARNS Restricted - Modernization of library equipment in Children's section, computer resources, audiobooks, cd's, new children's fiction and STEARNS (Interest Only) 6/1/2020 $ 15,270.59 508 Open $ 16,368.39 non-fiction books. ***$15,270.59 IS TO BE KEPT INTACT*** VELDE VANDER VELDE TRUST 8/6/2020 $ 3,500.00 250 Open $ 3,500.00 No Restrictions WAGENERS VIOLET WAGENERS TRUST 7/11/2006 $ 37,200.00 LBOT Open $ 1,734.74 Teen Library Programs and Materials WOMAN'S CLUB CORONADO WOMAN'S CLUB 4/1/2015 $ 5,000.00 LBOT Open $ 3,200.00 No Restrictions BANK OF CORONADO BANK OF CORONADO 6/12/2002 $ 116,121.61 LBOT Closed $ - Calvin Manning, Briggen & Miller Gifts, James Peltier and Friedlander from the LBOT Account AGATHA AGATHA MARY FREEMAN 9/23/2005 $ 2,400.00 Library Closed $ - Donations (exhibit collection items) 6 dedicated benches (Pat Very, Helen Maxwell, Charles Nitzberg, The Blakely Family, Sarah Blakely Brown & BENCHES LIBRARY BENCHES 2006 Library Closed $ - Rose/Herbers/Rockwell/Chrenshaw/Ferrari) BENNET JOYCE BENNET TRUST 4/30/2010 LBOT Closed $ - CORONADO JR CLUB CORONADO JR WOMAN'S CLUB 1/11/2005 $ 5,800.00 LBOT Closed $ - Children's Patio Fence and Puppets COWAN VIRGIL A. COWAN TRUST 9/26/2007 $ 50,000.00 250 Closed $ - FIGG WALTER C. FIGG ESTATE 12/28/2001 $ 62,295.16 LBOT Closed $ - FINLEY FINLEY TRUST 6/4/2002 $10,000 LBOT Closed $ - FRIEDLANDER FRIEDLANDER BY KANE & SOULE 3/13/1997 $ 10,648.77 LBOT Closed $ - New adult and juvenile books GLOBE GLOBE FROM ELWELL FAMILY 2/17/2005 Library Closed $ - Gift of Queen Ann Globe GREEN DORATHY GREEN TRUST 11/20/2000 $ 5,000.00 LBOT Closed $ - No Restrictions JUDITH BOND JUDITH BOND ESTATE 7/7/2011 $ 50,000.00 LBOT Closed $ - No Restrictions KRIET KRIET 2/15/2012 $ 10,000.00 LBOT Closed $ - No Restrictions MILLER STAMPS MILLER STAMP COLLECTION 6/9/1998 Library Closed $ - Otis B. Miller donated his extensive collection of postage stamps. MORGAN STANLEY MORGAN STANLEY FINANCIAL STATEMENT 6/2/2006 $ 185,489.28 Friedman Closed $ - MORGAN STANLEY MORGAN STANLEY FINANCIAL STATEMENT 7/22/2013 $ 11,714.74 Friedman Closed $ - OLSON BRUCE & LORETTA OLSON TRUST 12/4/2013 $ 5,898.16 LBOT Closed $ - READING GAZEBO READING KIOSK/GAZEBO 12/16/1997 $ 5,350.00 Library Closed $ - Hotel Del Coronado donated the money for the Children's Reading Kiosk/Gazebo ROTARY ROTARY CLUB OF CORONADO 6/24/2008 $ 1,500.00 LBOT Closed $ - SHEBLE SHEBLE FAMILY TRUST 12/23/2009 $ 9,026.50 LBOT Closed $ - TRAIN ELEVATED TRAIN 7/16/2002 Library Closed $ - Donated elevated train in Children's Library Prepared by: Maria Herrera 7/7/2026 July 14, 2026 City of Coronado Library Board of Trustees Page 11  Item 4.e CORONADO PUBLIC LIBRARY -- LIBRARY TRUSTEES ACCOUNT -- WARRANT LIST 6/1/26-6/30/26 DATE PAY TO AMOUNT ACCOUNT DESCRIPTION Office Use Only 6/30/2026 Bibliotheca, LLC 13629.30 FOL-AS-22 Children's Area Self Check-Out 6/30/2026 Ekaterina Maistrenko 400.00 FOL-AS-20 Kids Face Painting ACCOUNT AMOUNT 6/30/2026 Center Point large Print 49.14 LBOT NielsenLarge Print Books 6/30/2026 Selina Valladolid 146.15 FOL-AS-11 SRP Prizes LBOT 75.43 6/30/2026 Tara Davies 98.91 FOL-AS-4 Kids Program Supplies 6/30/2026 Tara Davies 270.39 FOL-AS-19 Teen Program Supplies FOL 16,797.67 6/30/2026 Tara Davies 178.43 FOL-AS-20 Kids Art Supplies 6/30/2026 Kelly Andrade 31.98 FOL-AS-3 Adult Program Materials 16,873.10 6/30/2026 Tara Davies 29.10 FOL-AS-20 Kids Art Supplies 6/30/2026 Natalie Stringer 89.84 FOL-AS-4 Children's Program Supplies 6/30/2026 Pacific Piano Tech 460.00 FOL-AS-13 Piano Services 6/30/2026 Copy2Copy 1171.58 FOL-AS-9 Printing Services 6/30/2026 Pacific Piano Tech 200.00 FOL-AS-13 Piano Tuning 6/30/2026 Amazon 26.29 LBOT Gift Gift - Sponsored Book 6/30/2026 Amazon 91.99 FOL-AS-11 Summer Festival Supplies TOTAL: 16873.10 ______________________________________ Library Board President, Brenda Jo Robyn Executive Secretary, Rainier Trinidad Prepared by Maria Herrera 7/6/2026 July 14, 2026 City of Coronado Library Board of Trustees Page 12  Item 4.f CORONADO LIBRARY BOARD OF TRUSTEES Regular Meeting July 14, 2026 LIBRARY PERSONNEL REPORT. RECOMMENDATION: Review and approve Library personnel report for June 5 through July 10, 2026. Filled Position(s): Librarian I (Temporary) – A Library Assistant I has been promoted to Librarian I and will begin their new job on July 13. Vacant Position(s): Library Assistant I (Temporary) – Three vacancies. Two LA I’s resigned their positions, and one has been promoted to Librarian I. The recruitment will open soon. Marketing Assistant (Permanent) – Recruitment is underway. Applications are being accepted through July 10. Submitted by: Director Briley July 14, 2026 City of Coronado Library Board of Trustees Page 13  Item 4.g LIBRARY BOARD OF TRUSTEES Regular Meeting July 14, 2026 LIBRARY PROGRAMS UPDATE. RECOMMENDATION: Review and approve Library programs update for June 2026. NON-RECURRING PROGRAMS: Note: The Winn Room was used May 29 through June 3 for the Gubernatorial Primary Election Vote Center. Authors: No More Tears: The Dark Secrets of Johnson & Johnson, June 4. Concerts/Performances: Jazz Vocalist Erika Davies, June 12. Latin Jazz Pianist Irving Flores, June 26. Lectures/talks: ‘Brains and AI: The Future of Education and Learning,’ June 10. ‘Celebrating Independence Day’ with Richard Lederer, June 23. ‘Art as History, Contemporary Perspectives on American and SD Stories,’ June 25. ‘USNS Mercy’ with Joseph Moore, Coronado Roundtable, June 26. Workshops: Summer Picnic Cooking Demo, June 5 Coronado Scribes & Screenwriters, June 5, 12, and 26. San Diego Shakespeare Society Staged Reading, A Midsummer’s Night Dream, June 16. Intro to Block Printing, June 24. Youth: Sound Bath Baby Storytime, June 1. Musical Storytime Takeover: Nightingale Music, June 2 and 25. Summer Kickoff Party, June 6. Summer Play Fairy, June 11. Storytime Takeover: NASCAR!, June 12. Summer Magic Treehouse Day, June 16. Summer NASA Ambassadors present Artemis II, June 18. 1 July 14, 2026 City of Coronado Library Board of Trustees Page 14  Item 4.g Summer Inspire Ballet, June 23. Summer Bubble Day, June 25. Summer Tie Dye, June 30. Summer on the Strand: Interactive Drum Circle, June 10. Looney Dooney, June 17. Lego Engineering Challenge, June 24. REGULAR PROGRAMS: Monthly: Spanish-English Bilingual Storytime; Spice It Up!; Adult Chess Club; Mystery Book Club; Best of the Best Book Club; Spoilers Book Club; Tween Takeover; Crafty Hour; Little Explorers. Bi-weekly: Film Forum Coronado (with CIFF); Drop-in Tech Help; Saturday Art Class for Kids; Children’s clay art; Makers Monday; Alzheimer’s and Dementia Caregivers Support Group; CIFF Student Classics Film Series. Weekly: Toddler story time; Preschool story time; Baby story time; Tinker Tuesday; Teen Programs (Teens Create, Games & Grub); Junior Volunteer meeting. COMMUNITY USE (this month): Alzheimer’s and Dementia Caregivers Support Group Scouting America Troop 1806 Coronado Democratic Club Coronado Historical Association Coronado Island Film Festival Coronado Roundtable Discover Coronado Friends of the Coronado Public Library Harvard Club of San Diego Rotary Club of Coronado Binational San Diego Shakespeare Society 2 July 14, 2026 City of Coronado Library Board of Trustees Page 15  Item 4.h Library Department MEMORANDUM DATE: July 14, 2026 TO: Library Board of Trustees FROM: Shaun Briley, Director of Library Services SUBJECT: Receipt of $5,000 Gift The Library has received a $5,000 unrestricted donation from Michele Bolton. The donation has been deposited into the Library Board's Gift Account in accordance with established procedures. As the gift is unrestricted, staff will identify an appropriate use for the funds to support Library services or initiatives. LBOT 2026 July 14, 2026 City of Coronado Library Board of Trustees Page 16  Item 4.i MINUTES OF THE CITY OF CORONADO LIBRARY BOARD OF TRUSTEES June 09, 2026 03:00 PM Winn Room Coronado Public Library 640 Orange Avenue Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting. 1. CALL TO ORDER AND ROLL CALL The Regular Meeting of the Library Board of Trustees was called to order at 3:00 p.m. on June 9, 20206, in the Winn Room at the Coronado Public Library by Beth Skelly, Administrative Coordinator. A quorum of members was present to conduct a meeting by the following results: Present: Trustee Bolton; Trustee Franck; Trustee Little Absent: Executive Secretary Webb; President Hall Also Present: Principal Librarian Glenn Risolo Administrative Coordinator Beth Skelly Motion made by: Trustee Bolton Seconded by: Trustee Franck Nominate Todd Little to serve as President for the purposes of chairing this meeting. Motion Carried 2. PLEDGE OF ALLEGIANCE Trustee Little led the Pledge of Allegiance. June14, July 09,2026 2026 City CityofofCoronado CoronadoLibrary LibraryBoard BoardofofTrustees Trustees Page17 Page 1  Item 4.i 3. ORAL COMMUNICATIONS Administrative Coordinator Skelly said the Board would be informed in due course of any relevant impacts of recent changes to the Brown Act. 4. CONSENT CALENDAR Motion made by: Trustee Franck Seconded by: Trustee Little Motion to add Item 6.e. (Early Closure of the Library on Saturday, June 20, 2026) to the Consent Calendar. Motion Carried Motion made by: Trustee Bolton Seconded by: Trustee Little A motion to approve the Consent Calendar, with the addition of Item 6.e. Motion Carried 4.a Review Patron Comment Report Review and approve. 4.b Review Coronado Public Library Financial Statement Review and approve. 4.c Review Library Board Financial Statement - Gifts Review and approve. 4.d Review Library Board Trust Funds with Restrictions Review and approve. 4.e Review Library Board Warrant List Review and approve. 4.f Review Library Personnel Report Review and approve. 4.g Review Library Programming Report Review and approve. June14, July 09,2026 2026 City CityofofCoronado CoronadoLibrary LibraryBoard BoardofofTrustees Trustees Page18 Page 2  Item 4.i 4.h Approval of Minutes of the May 12, 2026, Regular Meeting of the Library Board of Trustees Review and approve the minutes of the May 12, 2026, Regular Meeting of the Library Board of Trustees. 5. DEPARTMENT REPORTS Principal Librarian Risolo stated 423 votes were cast in-person at the four-day Vote Center in the Winn Room; sensors have been added to the door operators installed on the restroom doors; and a new locking mechanism and door hardware have been installed on the Friends' Bookshop. The Summer Reading Program began on June 1, the kickoff party was June 6, and the booth in the lobby opened on June 8. Previous and upcoming programs were highlighted. 6. GENERAL BUSINESS 6.a Friends of the Library Report No representative from the Friends was present, so no report was given. 6.b Children’s Area Self-Checkout Kiosk Motion made by: Trustee Franck Seconded by: Trustee Bolton Accept a one-time donation of $14,000 from the Friends of the Coronado Public Library to purchase a self-checkout machine for the Children’s area of the Library. Motion Carried Principal Librarian Risolo introduced the item. There was a Board question regarding the height of the proposed and existing self-checkout kiosks. The kiosk in the Children's area will be ADA accessible. One of the kiosks in the lobby is counter height, and the other is ADA accessible. 6.c New Digital Services: Hoopla and Pay-per-use eBooks and eAudiobooks Motion made by: Trustee Franck Seconded by: Trustee Little Accept a donation of $50,000 from the Friends of the Coronado Public Library for new subscription digital services for Fiscal Year 2026-27. Motion Carried Principal Librarian Risolo introduced the item and explained the Hoopla and pay- per-use programs. There was Board discussion and questions regarding ongoing June14, July 09,2026 2026 City CityofofCoronado CoronadoLibrary LibraryBoard BoardofofTrustees Trustees Page19 Page 3  Item 4.i support from the Friends, reasoning behind adopting a pay-per-use model, patron experience when searching for e-content, Kindle/Apple compatibility, and Cloud Link vs. Link+. 6.d Creation of ”Friends Collection” Bestseller Program. Motion made by: Trustee Bolton Seconded by: Trustee Franck Accept a donation in the amount of $24,000 to establish and support a “Friends Collection” for Fiscal Year 2026-27. Motion Carried Principal Librarian Risolo introduced the item and explained the "Friends Collection" program. 6.e Early Closure of Library on Saturday, June 20, 2026 This item was approved under the Consent Calendar. 7. FUTURE AGENDA ITEMS Review Library Policies is timetabled for June and a summary of the ongoing policy review process will be provided at an upcoming meeting. 7.a Review Library Board Timetable Motion made by: Trustee Franck Seconded by: Trustee Bolton Review and approve. Motion Carried 8. WRITTEN COMMUNICATIONS Policy 8 (Fines and Fees), as revised on May 12, 2026. June14, July 09,2026 2026 City CityofofCoronado CoronadoLibrary LibraryBoard BoardofofTrustees Trustees Page20 Page 4  Item 4.i 9. ADJOURNMENT Trustee Little adjourned the Regular Meeting at 3:36 p.m. APPROVED: Sharon Hall, President of the Library Board of Trustees ATTEST: Beth Skelly, Administrative Coordinator June14, July 09,2026 2026 City CityofofCoronado CoronadoLibrary LibraryBoard BoardofofTrustees Trustees Page21 Page 5  Item 6.b LIBRARY BOARD OF TRUSTEES STAFF REPORT Review and Revision of Policy 13, Organizational Dues, Meetings & Professional Publications RECOMMENDATION Consider minor revision to Policy 13, Organizational Dues, Meetings & Professional Publications. BACKGROUND As part of the Board's ongoing review of Library Policies, staff and the Board’s Policy Subcommittee of Trustees Hall and Webb, have evaluated Policy 13 to determine whether revisions are necessary to reflect current governance practices and operational needs. Following review, staff and the Board’s Policy Subcommittee conclude that the policy remains current, accurately reflects the Board's intent, and continues to provide appropriate guidance regarding professional development and educational opportunities for Trustees, the Library Director, and library staff. There is, however, one update to remove a reference to an obsolete entity. ANALYSIS Policy 13 establishes the Board's commitment to supporting professional development, continuing education, and participation in professional organizations, while emphasizing that such expenditures are to be made consistent with budget constraints and fiscal responsibility. The policy appropriately recognizes that participation in library conferences, professional meetings, educational activities, and professional associations contributes to informed governance, effective library management, and the continued professional development of staff. The policy maintains appropriate Board oversight by providing that Trustee participation in professional activities and subscriptions to library-related publications are subject to Board approval, while authorizing the Library Director to recommend professional development opportunities for staff. This allocation of responsibilities remains consistent with the Board's governance role and the Library Director's responsibility for administration. Staff have identified no inconsistencies with the Board's current Bylaws, City administrative practices, or other Library policies. The policy continues to provide clear direction while allowing sufficient flexibility to respond to changing professional development opportunities and available funding. A reference to the now defunct California Association of Library Trustees and Commissioners (CALTAC) has been removed. FISCAL IMPACT The policy continues to provide guidance for expenditures from the Board managed Library Fund. ALTERNATIVE The Board may retain Policy 13 as is or recommend further changes. ATTACHMENTS 1. Policy 13, Organizational Dues, Meetings & Professional Publications, revised 7-19-05 July 14, 2026 City of Coronado Library Board of Trustees Page 22  Item 6.b 2. Redlined Policy 13, Organizational Dues, Meetings & Professional Publications, drafted 7-14- 2026 Submitted By: Library Services / Director Briley July 14, 2026 City of Coronado Library Board of Trustees Page 23  Item 6.b POLICY BOARD OF TRUSTEES CORONADO PUBLIC LIBRARY NUMBER 13 ORGANIZATION DUES, MEETINGS. & PROFESSIONAL PUBLICATIONS Consistent with budget constraints and fiscal responsibility, and to assist in the maintenance of professional standing and education of the Director of Library Services, the library staff, and the Trustees, the expenses associated with the following will be paid from the Library Fund: I. Transportation, lodging, subsistence, and necessary fees associated with Director of Library Services attendance at state and national library association meetings. Similar privileges may be provided for library staff members, as recommended by the Director of Library Services. II. Transportation, lodging, subsistence, and necessary fees associated with Director of Library Services and/or Trustee attendance at such other library related meetings or professional education activities as the Board determines appropriate. Ill. Trustee memberships in the California Association of Library Trustees (CALTAC) and selected trustee attendance at the annual meetings and conferences of those associations. IV. Personal Trustee subscription to selected, library-related publications and periodicals as the Board determines appropriate. REVISED: July 19, 2005 July 14, 2026 City of Coronado Library Board of Trustees Page 24  Item 6.b POLICY BOARD OF TRUSTEES CORONADO PUBLIC LIBRARY NUMBER 13 ORGANIZATION DUES, MEETINGS, & PROFESSIONAL PUBLICATIONS Consistent with budget constraints and fiscal responsibility, and to assist in the maintenance of professional standing and education of the Director of Library Services, the library staff, and the Trustees, the expenses associated with the following will be paid from the Library Fund: I. Transportation, lodging, subsistence, and necessary fees associated with Director of Library Services attendance at state and national library association meetings. Similar privileges may be provided for library staff members, as recommended by the Director of Library Services. II. Transportation, lodging, subsistence, and necessary fees associated with Director of Library Services and/or Trustee attendance at such other library- related meetings or professional education activities as the Board determines appropriate. Ill. Trustee memberships, educational programs, conferences, and professional meetings that support effective library governance as the Board determines appropriate. in the California Association of Library Trustees (CALTAC) and selected trustee attendance at the annual meetings and conferences of those associations. IV. Personal Trustee subscription to selected, library-related publications and periodicals as the Board determines appropriate. Drafted: July 14, 2026 July 14, 2026 City of Coronado Library Board of Trustees Page 25  Item 6.c LIBRARY BOARD OF TRUSTEES STAFF REPORT Review and Revision of Policy 22, Timetable for Board/Library Task Accomplishments RECOMMENDATION Consider revisions to Policy 22, Timetable for Board/Library Task Accomplishments, to improve consistency with the City's budget process, accurately reflect current governance responsibilities, and eliminate duplicative scheduling provisions. BACKGROUND As part of the Board's ongoing review of Library policies, staff and the Board’s Policy Subcommittee of Trustees Hall and Webb, have evaluated Policy 22 to ensure it remains consistent with current governance practices, Board Bylaws, and City administrative processes. Minor revisions are proposed to improve accuracy, eliminate duplication, and better reflect current practice. ANALYSIS The proposed amendments are limited to two substantive areas. Budget Process The first revision clarifies the Board's role in establishing annual goals and objectives that have fiscal implications. Under the City's budget process, budgetary items with a fiscal impact are ultimately considered and approved by the City Council as part of the City's annual budget process. While the Library Board establishes strategic priorities and provides policy direction, only those goals requiring budgetary resources are incorporated into the City's adopted budget document. The proposed revision updates the policy to more accurately reflect this governance and budget approval process. Annual Review Schedule The second revision removes references assigning specific policy reviews and other Board activities to designated months of the year. These scheduling details are recorded in the Library Board of Trustees Timetable, a living document that is reviewed and approved by the Board at each regular meeting and updated as necessary. Including fixed monthly assignments within Policy 22 is therefore duplicative and can become outdated when meeting schedules or Board priorities change. The proposed revision also removes the reference to the Board's annual review of Resolutions in December. This is no longer the Board's practice and has been discontinued. FISCAL IMPACT None. ALTERNATIVE The Board can reject the proposed revisions or recommend further revisions. July 14, 2026 City of Coronado Library Board of Trustees Page 26  Item 6.c ATTACHMENTS 1. Policy 22, Timetable for Board/Library Task Accomplishments, 8-13-19 2. Redlined Policy 22, Timetable for Board/Library Task Accomplishments, drafted 7-14-26 Submitted By: Library Services / Director Briley July 14, 2026 City of Coronado Library Board of Trustees Page 27  Item 6.c POLICY BOARD OF TRUSTEES CORONADO PUBLIC LIBRARY NUMBER 22 TIMETABLE FOR BOARD/LIBRARY TASK ACCOMPLISHMENT I. LIBRARY GOALS & OBJECTIVES Library goals and objectives should be approved annually. Goals and objectives are submitted with the budget request and printed in the City Budget document. II. LIBRARY BUDGET The City’s Administrative Services Department issues the Budget preparation calendar with quick deadlines. The Library Director and staff prepare the annual budget for Library Board review. This may be done by a Board subcommittee as a first step to allow the budget request to be submitted on time. The Library Budget Request may then be approved at a subsequent Board meeting. III. REVIEW OF BOARD BYLAWS, POLICIES, RESOLUTIONS & REGULATIONS One section shall be reviewed each quarter, e.g. Bylaws in March, Policies in June, Regulations in September, and Resolutions in December. REVISED: August 13, 2019 July 14, 2026 City of Coronado Library Board of Trustees Page 28  Item 6.c POLICY BOARD OF TRUSTEES CORONADO PUBLIC LIBRARY NUMBER 22 TIMETABLE FOR BOARD/LIBRARY TASK ACCOMPLISHMENT I. LIBRARY GOALS & OBJECTIVES Library goals and objectives should be approved annually. Goals and objectives are submitted with the budget request and printed in the City Budget document. Approval shall be in adequate time to be presented to City Council when requested. Upon approval, Board goals and objectives for the Library should be considered during the Board's review of the City budget and recommendations to the City Council. II. LIBRARY BUDGET The City’s Administrative Services Department issues the Budget preparation calendar with quick deadlines. The Library Director and staff prepare the annual budget for Library Board review. This review may be done by a Board subcommittee as a first step to allow ensure the budget requestBoard comments and recommendations to be are submitted to staff on time. The amended Library Budget Request Request may then be approved at a subsequent Board meeting. III. REVIEW OF BOARD BYLAWS, POLICIES, RESOLUTIONS & REGULATIONS A Library Board of Trustees Timetable shall be maintained and regularly reviewed to ensure that Board Bylaws, Policies and Regulations are reviewed each year. One section shall be reviewed each quarter, e.g. Bylaws in March, Policies in June, Regulations in September, and Resolutions in December. Drafted: July 14, 2026 July 14, 2026 City of Coronado Library Board of Trustees Page 29  Item 6.d LIBRARY BOARD OF TRUSTEES STAFF REPORT Review and Revisions to Policy 24, Library Exhibits & Display of Unsolicited Material RECOMMENDATION Consider amendments to Policy 24, Library Exhibits & Display of Unsolicited Material, to remove outdated provisions that no longer reflect the Library's use of its facilities or mission while preserving the policy's guidance regarding the display of unsolicited materials. BACKGROUND As part of the Board's ongoing review of Library policies, staff and the Board’s Policy Subcommittee of Trustees Hall and Webb, have evaluated Policy 24 to ensure it accurately reflects current library practice while preserving the policy's guidance regarding the display of unsolicited materials. The revisions remove outdated restrictions on art exhibits while retaining provisions that continue to serve an important operational purpose. ANALYSIS The policy addresses what may be displayed in the library and where. Library Art Exhibits The current policy includes a prohibition on maintaining an art gallery within the library, while providing only a limited exception for artwork used as interpretive material related to the library's collection. This language no longer reflects the use of the Library's facilities or its longstanding practice. The Coronado Public Library currently maintains three dedicated exhibit spaces equipped with a professional gallery hanging system specifically to accommodate art exhibitions. These spaces include the Spreckels Reading Room, the Teen Area, and the space behind the Reference Desk. Public libraries have evolved beyond their traditional role as repositories for book collections to become community cultural and educational centers. Art exhibits and displays encourage curiosity, lifelong learning, and critical thinking while introducing patrons to artists, cultures, ideas, and artistic techniques. They also provide opportunities to support local artists, students, and community organizations and contribute to a welcoming and engaging public environment. The proposed revisions remove outdated language prohibiting art exhibitions and instead recognize the Library's established role in presenting exhibits that support its educational, cultural, and community mission. Display of Unsolicited Materials The second portion of Policy 24 addresses the display of unsolicited materials submitted by individuals and organizations. Staff recommend retaining this section of the policy. It provides valuable guidance for staff, patrons, and community organizations regarding the Library's role in making informational materials available while maintaining viewpoint neutrality and ensuring displays remain consistent with Library policies and available space. The policy continues to serve as an important reference for the consistent administration July 14, 2026 City of Coronado Library Board of Trustees Page 30  Item 6.d of these requests. FISCAL IMPACT None. ALTERNATIVE The Board may suggest additional or alternative revisions to Policy 24. ATTACHMENTS 1. Policy 24, Library Exhibits & Display of Unsolicited Material, 7-19-2005 2. Redlined Policy 24, Library Exhibits & Display of Unsolicited Material, drafted 7-16-2026 Submitted By: Library Services / Director Briley July 14, 2026 City of Coronado Library Board of Trustees Page 31  Item 6.d POLICY BOARD OF TRUSTEES CORONADO PUBLIC LIBRARY NUMBER 24 LIBRARY EXHIBITS & DISPLAY OF UNSOLICITED MATERIAL I. Exhibits displayed in the Coronado Public Library are sponsored by the Library and are organized by Library staff in pursuit of the Library’s educational goals. As such, the nature of the exhibits should be guided by the Library’s mission and should be supplemented by interpretive material or items from the Library’s collection. The duration of exhibits is determined by the Director of Library Services. A. The exhibits are normally held in the Lobby, although other areas may be used if suitable. B. The exhibit area or Lobby is not for use as an art gallery nor for the exhibit of artists’ works. Art may be acquired, however, for permanent display in the Library. C. The display of art may be suitable as part of the interpretive material, or otherwise complimenting the subject of the exhibit. D. Use of the exhibit area or Lobby may be made for Library fundraising purposes or by the Friends of the Library for the same purpose. Similarly, use of this area may be made for promoting the Library or library use. E. Exhibit space may be provided in certain cases for the purpose of informing the public or other civic purposes. II. The posting or display of unsolicited flyers, announcements, pamphlets or other items is at the discretion of Library staff. The items selected by staff for posting will serve public and community awareness purposes. A. Materials may be posted by Library staff on bulletin boards or literature racks in the Library. B. Advertisements for services rendered for fee, or of items for sale, are not accepted except as issued by non-profit organizations and relevant to Coronado residents or visitors. Posting acceptance decisions are made by Library staff. Revised: July 19, 2005 1 July 14, 2026 City of Coronado Library Board of Trustees Page 32  Item 6.d C. Neither the Coronado Public Library, its Board of Trustees, nor staff, necessarily agree with or endorse any posted or general exhibited material. D. Certain commercial materials are allowed when these specifically benefit the Coronado Public Library or specifically promote libraries and reading. Revised: July 19, 2005 2 July 14, 2026 City of Coronado Library Board of Trustees Page 33  Item 6.d POLICY BOARD OF TRUSTEES CORONADO PUBLIC LIBRARY NUMBER 24 LIBRARY EXHIBITS & DISPLAY OF UNSOLICITED MATERIAL I. Exhibits displayed in the Coronado Public Library are sponsored by the Library and are organized by Library staff in pursuit of the Library’s educational goals. As such, the nature of the exhibits should be guided by the Library’s mission and should may be supplemented by interpretive material or items from the Library’s collection. The duration of exhibits is determined by the Director of Library Services. A. Exhibits may be staged anywhere in the library as deemed appropriate by staff. The library has several exhibit spaces, including a gallery in the Spreckels Reading Room, a gallery in the Teen Library, the Children’s diorama, enclosed exhibit cases in the exhibit corridor leading form the lobby to the main reading area, and other wall and table space in other areas throughout the library.The exhibits are normally held in the Lobby, although other areas may be used if suitable. B. The exhibit area or Lobby is not for use as an art gallery nor for the exhibit of artists’ works. Art may be acquired, however, for permanent display in the Library. C. The display of art may be suitable as part of the interpretive material, or otherwise complimenting the subject of the exhibit. DB. Use of the exhibit areas or the Lobby may be made for Library fundraising purposes or by the Friends of the Library for the same purpose. Similarly, use of this these areas may be made for promoting the Library or library use. EC. Exhibit space may be provided in certain cases for the purpose of informing the public or other civic purposes. II. The posting or display of unsolicited flyers, announcements, pamphlets or other items is at the discretion of Library staff. The items selected by staff for posting will serve public and community awareness purposes. A. Materials may be posted by Library staff on bulletin boards or literature racks in the Library. B. Advertisements for services rendered for fee, or of items for sale, are notmay be accepted except asif issued by non-profit organizations and Drafted: July 14, 2026 1 July 14, 2026 City of Coronado Library Board of Trustees Page 34  Item 6.d relevant to Coronado residents or visitors. Posting acceptance decisions are made by Library staff. C. Neither the Coronado Public Library, its Board of Trustees, nor staff, necessarily agree with or endorse any posted or general exhibited material. D. Certain commercial materials are allowed when these specifically benefit the Coronado Public Library or specifically promote libraries and reading. Drafted: July 14, 2026 2 July 14, 2026 City of Coronado Library Board of Trustees Page 35  Item 6.e LIBRARY BOARD OF TRUSTEES STAFF REPORT Review and Deletion of Library Board Policy 14, Public Dress & Grooming, Policy 18, Contracts, and Policy 27, Conference Room RECOMMENDATION Consider deletion of Policy 14, Public Dress & Grooming; Policy 18, Contracts; and Policy 27, Conference Room, as their subject matter is adequately addressed through existing Board Regulations, Board Bylaws, City Administrative Procedures, and other adopted Library Policies. BACKGROUND As part of the Board's ongoing review of Library Board policies, staff and the Board’s Policy subcommittee, consisting of Trustees Hall and Webb, have evaluated a number of legacy policies to determine whether they remain necessary and relevant. Staff and the Board’s subcommittee have identified three policies that are now redundant because their provisions are addressed elsewhere. ANALYSIS Policy 14 – Public Dress & Grooming Staff recommend rescinding Policy 14, Public Dress & Grooming, as its provisions are already contained within Board Regulation 1, Rules of Conduct. Consolidating all patron conduct requirements into a single Regulation provides greater clarity and convenience for patrons and staff. Board Regulation 1 is the Board's current governing document addressing public conduct and is regularly reviewed and updated. Specifically, Regulation 1, Section IV – Prohibited Conduct, includes provisions prohibiting: • Entering the library barefoot or without clothing covering the chest; and • Causing or introducing odors that create discomfort for others. Regulation 1 also establishes the Board's authority to adopt rules governing the use of the library. From a legal and policy perspective, patron dress requirements should be narrowly tailored to legitimate health, safety, and operational concerns. Clothing may constitute protected expression, and restrictions should be based on disruptive conduct or demonstrable health and safety considerations rather than personal appearance or taste. Regulation 1 appropriately addresses these legitimate concerns without the need for a separate dress and grooming policy. Policy 18 – Contracts Staff recommend rescinding Policy 18, Contracts, because the matters it addresses are already governed by Board Bylaws, City procurement requirements, and established Administrative Procedures. In the Board's Bylaws, Article VI, Budget and Fiscal, assigns responsibility for procurement and fiscal administration to the Library Director. With respect to the City budget, the Bylaws state that the Library Director administers expenditures, receivables, accounting, and compliance in accordance with City July 14, 2026 City of Coronado Library Board of Trustees Page 36  Item 6.e fiduciary regulations. Similarly, Article VI, Section 2 provides that the Library Director administers Library Trust Fund expenditures, purchases, accounting, and compliance in accordance with Board direction regarding the use of trust funds and applicable City fiduciary regulations. While the Board establishes priorities and authorizes the use of trust funds, purchasing and contracting remain administrative responsibilities. This allocation of authority is also reflected in the Coronado Public Library Governance Elements and Authority Matrix, which identifies procurement and fiduciary duties as administrative functions carried out in accordance with Municipal Code and City procedures. The Authority Matrix assigns no governance role to the Board for procurement activities and identifies the Library Director as responsible for implementing and managing those functions. Because procurement and contracting are comprehensively governed through the Board's Bylaws, City regulations, and Administrative Procedures, maintaining a separate Board policy addressing contracts and competitive bidding is unnecessary and poses the risk of conflict with City procedures. Policy 27 – Conference Room Staff recommend rescinding Policy 27, Conference Room, because all provisions relating to conference room use have been incorporated into the Board's recently reviewed and updated Meeting Room Use policy (Policy 12). Maintaining a single comprehensive policy governing all meeting and conference room use improves clarity, eliminates duplication, and provides patrons and staff with one authoritative source for room use requirements. FISCAL IMPACT None. ALTERNATIVE The Board may decide to keep or amend Policies 14, 18 and 27. ATTACHMENTS 1. Policy 14, Dress and Grooming, 8-13-07 2. Policy 18, Contracts, 6-11-14 3. Policy 27, Conference Room, 8-13-19 Submitted By: Library Services / Director Briley July 14, 2026 City of Coronado Library Board of Trustees Page 37  Item 6.e POLICY BOARD OF TRUSTEES CORONADO PUBLIC LIBRARY NUMBER 14 PUBLIC DRESS & GROOMING The Board of Trustees recognizes that the mode of dress and grooming is a matter of personal style and individual preference. It is the policy of the Board that the mode and manner of personal dress and grooming shall not be a condition for access to or use of library facilities or services, except as noted in Regulation 1. The Director of Library Services may make and enforce reasonable rules and regulations regarding personal dress and grooming practices of patrons, when such practices: Present a hazard to the safety or health of library patrons or staff; Materially interfere with, create disorder in, or disrupt the peaceful use of the library by patrons or its operation by staff; or Cause excessive wear or materially affect the condition or cleanliness of the library or its equipment. REVISED: August 13, 2007 July 14, 2026 City of Coronado Library Board of Trustees Page 38  Item 6.e POLICY BOARD OF TRUSTEES CORONADO PUBLIC LIBRARY NUMBER 18 CONTRACTS The award of contracts for non-governmental services to be performed for the Library or for the purchase of major equipment or furnishings normally shall be the result of competitive pricing, quotations, or bidding. As used herein, “major equipment or furnishings” means those whose purchase price, including all necessary incidental charges and fees, is $30,000 or more. Guidelines set forth in current City Council policy for contracting for professional and consultant services shall be observed when contracting for Library services or purchases of major equipment or furnishings. Initial selection of contract bidders or suppliers shall be at the discretion of the Director of Library Services. Advertisement for bids may be employed, if appropriate. Final selection of major contract awardees shall be by Board action, based on established criteria and the recommendations of the Director of Library Services. REVISED: June 11, 2014 July 14, 2026 City of Coronado Library Board of Trustees Page 39  Item 6.e POLICY BOARD OF TRUSTEES CORONADO PUBLIC LIBRARY NUMBER 27 CONFERENCE ROOM POLICY I. Introduction. The Conference Room, located in the Library building, is available for small groups (two to twelve individuals) for the purpose of meetings, presentations, discussions, and study, with a maximum of two uses per week per group. The use of the Conference Room shall not involve sales or financial transactions, nor is it intended to be a place to “hang out,” or for “socializing.” Priorities of usage are as follows: A. Library and Library-related meetings B. Group study C. Local community groups II. Reservations. The Conference Room may be reserved up to one month in advance by calling the Adult Reference Desk at (619) 522-2484. When leaving a message for a reservation, please include your name, telephone number, requested reservation date and times, purpose of reservation, and the expected number of people in your group. Your telephone call will be returned promptly. For immediate reservation requests, please check with the Librarian at the Adult Reference Desk. When not in use or reserved, the Conference Room is available on a walk-in basis after checking in with the Librarian at the Adult Reference Desk. III. Room Use. The Conference Room is designed to be used by groups consisting of at least two individuals, up to a maximum of twelve individuals, no more than twice per week. During use of the Conference Room, if less than two individuals are present, the sole individual remaining will be asked to vacate the Conference Room. If the Conference Room becomes completely unoccupied anytime during a reservation, the Conference Room will immediately become available to another group, and any belongings left in the Conference Room will be placed in the Library’s Lost and Found, located at the Circulation/Check-out Desk. IV. Refreshments. No food or beverages are allowed in the Conference Room, except for bottled water in closeable containers. REVISED: August 13, 2019 1 July 14, 2026 City of Coronado Library Board of Trustees Page 40  Item 6.e V. Responsibilities for Use. No posters, papers, or other items may be hung, taped or attached in any way to the walls, floors, doors, tables, or chairs. The group is financially responsible for any damage to the Conference Room and its furnishings during the use of the Conference Room. The Conference Room is to be left in a clean and orderly condition, and all chairs are to be returned to their normal position. Prior to using the Conference Room, please advise the Librarian at the Adult Reference Desk if the Conference Room has been damaged in any way or if any debris has been left behind from another group. Loud noises, smoking, and inappropriate conduct or behavior are prohibited in the Conference Room. Failure to comply with Conference Room Policy will cause a group to immediately lose its use of the Conference Room. Future and additional violations of the policy will subject a group to a suspension of its Conference Room privileges for a period of one year. VI. Check-In/Check-Out. Please check in prior to your reservation and check out after your reservation with the Librarian at the Adult Reference Desk. Reservations will be held up to a maximum of fifteen (15) minutes after your scheduled reservation time. Failure to check in before fifteen (15) minutes after your scheduled reservation time will cancel your reservation. Please contact the Librarian at the Adult Reference Desk if you need to reschedule or cancel a reservation. Any non-cancelled reservation will count toward one of the two maximum uses of the Conference Room for that week. VII. Hours of Use. The Conference Room is available for use in increments of thirty (30) minutes, with a maximum of three (3) hours per use. Groups are eligible to use the Conference Room a maximum of twice per week. A week runs Monday through Sunday. The Conference Room is available for use during the following hours: 9:30 a.m. through 8:30 p.m. Monday through Thursday 9:30 a.m. through 5:30 p.m. Friday and Saturday 1:00 p.m. through 4:30 p.m. Sunday All groups must pick up any trash or other debris, return the chairs to their proper location, and vacate the Conference Room thirty (30) minutes prior to the close of the Library each day. VIII. Furniture and Equipment. The Conference Room includes a large conference- style table and twelve (12) chairs, electrical outlets, a drop-down screen, a television, and a large countertop. A wireless connection to the Internet is available. There is neither telephone nor telephone access available in the REVISED: August 13, 2019 2 July 14, 2026 City of Coronado Library Board of Trustees Page 41  Item 6.e Conference Room; however, the use of cell phones in the Conference Room is permitted. Use of the television is limited to personal DVDs and videos and regular television viewing. No Library-owned DVDs may be viewed on the television. Easels for use with large paper tablets and dry erase boards for use with dry erase pens may be brought into the Conference Room; however, permanent markers, knives, glue, or any other substance that could potentially harm the tables or chairs are not permitted in the Conference Room. REVISED: August 13, 2019 3 July 14, 2026 City of Coronado Library Board of Trustees Page 42  Item 6.f LIBRARY BOARD OF TRUSTEES STAFF REPORT Status of Library Capital Improvement Program Projects RECOMMENDATION Receive the report. BACKGROUND A list of Library Capital Improvement Program projects and an update on their status relative to other City projects was requested at the May 12, 2026, Library Board meeting. The City's Capital Improvement Program (CIP) identifies and prioritizes capital projects across all City departments based on available funding, operational needs, and long-term planning. A summarizing excerpt from the City Council’s Fiscal Year 2026-27 CIP packet is included here as an attachment to provide an overview of the status of current, proposed, and long-range capital projects. Please note that within categories, the list is ordered alphabetically. A Capital Improvement Program is a long-range planning document. The excerpt consists of two sections. The first page identifies changes made to the CIP during the current budget cycle. The second page shows the sequencing of projects, which reflects not only relative priorities but also the stage of planning, design, funding, and implementation each project has reached. This report summarizes the status of Library-related projects within the broader City capital program. ANALYSIS The Library currently has four projects identified within the City's Capital Improvement Program at varying stages of development. Active Projects - Library Roof, HVAC and Solar Replacement This remains the Library’s highest-priority project. It is in the City's Active Projects category and continues to advance through design and implementation. Currently, a solar feasibility study is being conducted, which will inform other aspects of the project. Overall, the project represents a significant investment in the preservation of the Library building and replacement of aging mechanical systems. The current CIP identifies approximately $800,000 appropriated within an overall projected budget of approximately $7.8 million. This project is not included in the list of projects with an expected construction start date during Fiscal Year 2026-27. Proposed Long Range Projects The FY 2026-27 CIP includes two new Library projects sequenced as long range projects for future development: - Library Children's Area Lighting - Library Lobby Remodel Their inclusion in the proposed CIP represents an important first step toward future improvements to the July 14, 2026 City of Coronado Library Board of Trustees Page 43  Item 6.f public areas of the Library. Inclusion in the sequencing list establishes these projects as recognized capital priorities, although future funding and scheduling remain subject to City Council approval and the availability of resources. The list of Long Range CIP projects also continues to identify: - Winn Room Renovation The project remains categorized as a Long Range Project, indicating that it has been identified as a future capital need but has not yet advanced into the active project sequence. The current CIP identifies that $300,000 was appropriated for this project in prior years, with future implementation dependent upon Council priorities, funding availability, and completion of higher-priority capital projects. Overall Status The Library continues to maintain a visible presence within the City's Capital Improvement Program. A staff request to include a remodel of the Children’s Area did not make it onto the Master Project List in this fiscal year. However, with one major active construction project, two proposed improvements, and one major long-range renovation project, the Library is well represented among the City's capital priorities. Staff will continue to work with Public Services & Engineering, Facilities, and the City Manager's Office to advance these projects through the City's capital planning process and will keep the Board informed as projects progress. The adopted FY 2026-27 CIP reflects continued recognition by the City of the Library's capital improvement needs. The advancement of the Roof, HVAC and Solar project, together with the addition of the Children's Area Lighting and Lobby Remodel projects to the proposed CIP represents positive progress. While the Winn Room Renovation remains a long-range project, its continued inclusion in the City's planning documents positions it for future consideration as funding opportunities arise. FISCAL IMPACT This report is informational only. Funding for individual capital projects is subject to the City's annual Capital Improvement Program and City Council approval. ATTACHMENTS 1. Excerpt from Adopted Fiscal Year 2026-27 Capital Improvement Program Submitted By: Library Services / Director Briley July 14, 2026 City of Coronado Library Board of Trustees Page 44  Item 6.f July 14, 2026 City of Coronado Library Board of Trustees Page 45  Item 6.f July 14, 2026 City of Coronado Library Board of Trustees Page 46  Item 7.a Library Board of Trustees Timetable: Month Activities Notes January Elect and install officers of the Library Board; Change signers on Board checking account City budgets typically begin preparation Approve annual Board goals in January with February deadlines. and objectives Budget review meetings start in March Discuss proposed Library with the City Administrative Services Fiscal Year budget Department February Discuss Trust fund expenditure strategy March Prepare annual report for City Date of report to be determined by City Council Council April Provide City Manager with input on Library Director performance May Review Library Bylaws June Review Library Policies Policy changes may require legal review and City Council approval if they have fiscal implications July August September Review Library Regulations Regulations cover patron conduct, fines, fees, and borrowing regulations October Approve Holiday Closure Calendar November Receive annual Library statistical report Discuss Mid-year budget December Revised: 2/10/26 July 14, 2026 City of Coronado Library Board of Trustees Page 47