City Council

P.O. BOX 850 COWETA, OK 74429 PH. (918) 486-2189 FAX (918) 486-5366 www.cityofcoweta-ok.gov AGENDA - SPECIAL MEETING COWETA CITY COUNCIL COWETA CITY HALL, 310 S. BROADWAY MONDAY, JULY 13, 2026 6:00 PM MEETING PROCEDURE: Comments on all scheduled agenda items will be heard immediately following the presentation by staff or the petitioner. Please wait until you are recognized by the Mayor and keep your comments as brief as possible. Individuals addressing the City Council must identify themselves by name prior to making any comments. The City Council will consider, discuss, and may take action on, approve, adopt, amend, reject, deny, table, or not take action on any item listed on this agenda after comments from staff and the City Council have been heard. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL Naomi Hogue ____ Daniel Beatie ____ Donald Vieth ____ IV. GENERAL CITY COUNCIL COMMENTS (During the General City Council Comments section of the agenda, the City Council shall make no decision or take any action except as to request the City Manager to schedule the matter for Council discussion at a later date.) V. CITY MANAGER REPORT 1. NEW HIRES Charles Green, 06/22/2026 – Streets Equipment Operator Joseph Duin, 07/06/2026 – Civil Infrastructure Inspector 2. PROJECT UPDATES • Police Station The Police Station remains on schedule, with exterior sheathing and roof decking complete. The vapor barrier application is next, while plumbers and electricians work on various components of the building. • Fire Station No. 1 Fire Station No. 1 is also on track, with the final slab for the equipment bays poured last week. The metal building is expected to be delivered in mid-August. Materials are being mobilized at the site. • Water Treatment Plant Generator Project: The generator has been delivered to the site, with the connection to natural gas in progress. • Wastewater Plant Improvement Project: Multiple crews are actively working on site to keep the project on track for its revised completion date of December 31, 2026. Once completed, the project will double the capacity of the Wastewater Treatment Plant and has been strategically designed to allow for efficient future expansion as the community continues to grow. • Food Truck Park: The design for the new food truck park is complete and will go out for bids soon. The park, to be located on the vacant lot south of City Hall, will be known as “Coweta Commons,” with the food truck area named “The Feedlot.” • ODOT Downtown Highway 72 (Broadway) Reconstruction Project: The ODOT Broadway reconstruction project, which was originally scheduled to begin this fall, has been postponed to July 2028 due to the need for more extensive drainage improvements than initially anticipated. ODOT is continuing to refine the project design and will be meeting with several local businesses over the coming weeks to gather feedback on site-specific challenges and access concerns. The project will include pavement rehabilitation as well as the reconstruction of sidewalks and curb ramps on both sides of Broadway to ensure compliance with Americans with Disabilities Act (ADA) standards. While ODOT will bear the cost burden of the project, the City plans to budget for new streetlamps and other enhancements with next year's budget cycle. • 121st Street Bridge Project: We are continuing to coordinate with ONG on the relocation of a natural gas line needed to  accommodate the widening of the existing structure. However, one of the property owners with whom we had previously negotiated the necessary right-of-way has requested additional terms that the City is unable to accommodate at this time. We will continue working with the property owner to address this unexpected challenge and pursue a fair and mutually acceptable resolution. VI. PRESENTATIONS 1. OACP TO AWARD SERGEANT CHARLES MCCOLLOUGH AN AWARD FOR THE 2026 SMALL AGENCY OFFICER OF THE YEAR Present Sergeant Charles McCollough for the 2026 Small Agency Officer of the Year. Michael Bell, Police Chief 2. PUBLIC HEARING - CDBG PROJECT 19508 24 CLOSEOUT Public Hearing to receive comments on the performance of the City of Coweta, Oklahoma, in regard to Community Development Block Grant funds (19508 CDBG 24) received by the City to make modifications to the Skyview Water Tower in the City of Coweta. Julie Casteen, City Manager VII. CONSENT (All matters under the “Consent Calendar” are considered by the City Council to be routine and will be enacted by one motion. Any Councilmember may, however, remove an item from consent by request.) 1. MINUTES OF REGULAR MEETING Approval of the minutes of the Coweta City Council Regular Meeting held on June 1, 2026. Marcy Kilgore, City Clerk/Treasurer. 2. MINUTES OF JOINT SPECIAL MEETING Approval of the minutes of the Coweta City Council/Coweta Public Works Authority/Coweta Industrial Development Authority Joint Special Meeting held on June 1, 2026. Marcy Kilgore, City Clerk/Treasurer 3. MINUTES OF SPECIAL MEETING Approval of the minutes of the Coweta City Council Special Meeting held on June 7, 2026. Marcy Kilgore, City Clerk/Treasurer 4. CROSSROADS COMMUNICATIONS PROFESSIONAL SERVICES AGREEMENT Renewal of a professional services agreement with Crossroads Communications, LLC for public relations consulting at a cost of $50,000, and direction to the City Manager to execute all necessary documents. Julie Casteen, City Manager 5. PURCHASE OF A STAND-ON MOWER FOR THE PARKS DEPARTMENT FROM SOUTHSIDE MOWERS FOR $8,300.00 Approval of the purchase of a Scag Stand-On lawn mower from Southside Mowers for $8,300.00, budgeted in account 12-5404.014. Edgar Barroso, Public Works Director 6. PURCHASE OF AN EQUIPMENT TRAILER FOR THE STREETS DEPARTMENT FROM  NATIONWIDE TRAILERS, LLC FOR $17,449.00 Approval of the purchase of an equipment trailer from Nationwide Trailers, LLC for $17,449.00, budgeted in account 12-5404.015 in the Capital Improvement Fund. Edgar Barroso, Public Works Director 7. RESOLUTION 2026-32 REGARDING BUDGET AMENDMENTS Approval of Resolution 2026-32, a Resolution of the City Council of the City of Coweta, adopting amendments to the annual appropriations for the budget of the City of Coweta, Oklahoma, for Fiscal Year Ending June 30, 2027; appropriating $1,592 in the General Fund from donations received for the purchase of animal supplies for the animal shelter and equipment for the fire department. McKay Hale, Assistant City Manager 8. RESOLUTION 2026-34, ACCEPTANCE OF A GENERAL UTILITY EASEMENT IN TIMBER RIDGE ESTATES Discussion and possible action on the adoption of Resolution 2026-34, a Resolution of the City Council of the City of Coweta, accepting a general utility easement located in Timber Ridge Estates, within Section 35, Township 18 North, Range 15 East, of the Indian Base and Meridian, City of Coweta, Wagoner County, State of Oklahoma. Julie Casteen, City Manager 9. RESOLUTION 2026-35 - ACCEPTANCE OF A GENERAL UTILITY EASEMENT IN TIMBER RIDGE ESTATES Discussion and possible action on the adoption of Resolution 2026-35, a Resolution of the City Council of the City of Coweta, accepting a general utility easement located in Timber Ridge Estates, within Section 35, Township 18 North, Range 15 East, of the Indian Base and Meridian, City of Coweta, Wagoner County, State of Oklahoma. Julie Casteen, City Manager 10. RESOLUTION 2026-36 - ACCEPTANCE OF A GENERAL UTILITY EASEMENT IN TIMBER RIDGE ESTATES Discussion and possible action on the adoption of Resolution 2026-36, a Resolution of the City Council of the City of Coweta, accepting a general utility easement located in Timber Ridge Estates, within Section 35, Township 18 North, Range 15 East, of the Indian Base and Meridian, City of Coweta, Wagoner County, State of Oklahoma. Julie Casteen, City Manager VIII. CONSIDER, DISCUSS AND TAKE ACTION ON ITEMS REMOVED FROM CONSENT IX. ADMINISTRATION 1. SELECTION OF VICE-MAYOR Discuss and consider action on the selection of a Vice-Mayor for the City of Coweta per Title 1, Chapter 7A-2 of the Coweta City Code of Ordinances. 2. RESOLUTION 2026-31, ACCEPTANCE OF THE SKYVIEW TOWER MODIFICATION PROJECT, 19508 CDBG 24  Discuss and consider action related to the adoption of Resolution 2026-31, a resolution of the City Council of the City of Coweta, Oklahoma, accepting the completion of the Skyview Tower Modification Project, 19508 CDBG 24. Julie Casteen, City Manager 3. ORDINANCE 920 - ESTABLISHMENT OF A STORMWATER MANAGEMENT FEE Discuss and consider approval of Ordinance 920, an Ordinance of the City of Coweta, Oklahoma; amending Coweta City Code Title 10, "Public Services", by adding a new Chapter 10-4, "Stormwater Management Fee"; establishing a service fee for the use of the City's stormwater drainage system; prescribing criteria for the calculation of stormwater service fees; providing for collections, adjustments and appeals; providing for severability; and declaring an emergency. Julie Casteen, City Manager 4. APPROVAL OF A HOLD HARMLESS AGREEMENT WITH WAGONER COUNTY RURAL WATER, SEWER, GAS, AND SOLID WASTE MANAGEMENT DISTRICT NO. 4 Discuss and consider approval of an agreement holding Wagoner County Rural Water, Sewer, Gas and Solid Waste Management District No. 4 harmless from any damages to 257th East Avenue (Midway Road) resulting from leakage, repair, or replacement of district’s water line located in the project area. Julie Casteen, City Manager 5. PUBLIC HEARING FOR CZ 26-03 REZONE FROM AGRICULTURE (AG) TO COMMERCIAL GENERAL (CG) FOR PROPERTY LOCATED AT 28349 EAST 131ST STREET SOUTH A public hearing to receive public comment on CZ 26-03, a request by applicants and property owners, Randall and Fayette Wiley, to change the zoning on described property from Agriculture (AG) to Commercial General (CG), Located at 28349 East 131st Street South, Lot Sixteen (16), Block Three (3), Skyview Addition, City of Coweta, Wagoner County, State of Oklahoma. Jessica Gough, Community Development Director 6. ORDINANCE 919 - CZ 26-03 REZONE FROM AGRICULTURE (AG) TO COMMERCIAL GENERAL (CG) FOR PROPERTY LOCATED AT 28349 EAST 131ST STREET SOUTH Discuss and consider action on the approval, approval with conditions, or denial of CZ 26- 03, a request by applicants and property owners, Randall and Fayette Wiley, to change the zoning on described property from Agriculture (AG) to Commercial General (CG), Located at 28349 East 131st Street South, Lot Sixteen (16), Block Three (3), Skyview Addition, City of Coweta, Wagoner County, State of Oklahoma. Jessica Gough, Community Development Director 7. RESOLUTION 2026-30 - AMENDMENT TO THE FUTURE LAND USE MAP Discuss and consider action on the approval or denial of Resolution 2026-30 - Amendment to the Future Land Use Map, a request by applicants and property owners, Randall and Fayette Wiley, to change the use from residential very low to commercial high, located at 28349 E 131st Street South, Lot Sixteen (16), Block Three (3), Skyview addition, City of Coweta, Wagoner County, State of Oklahoma. Jessica Gough, Community Development Director  8. CENTRAL SQUARE FOR RECORDS MANAGEMENT (RMS) SYSTEM Discuss and consider approval to enter into an agreement with Central Square for the Records Management System. Michael Bell, Police Chief 9. PURCHASE OF AN ASPHALT RECYLER/RECLAIMER FOR THE STREETS DEPARTMENT FROM ASPHALT ZIPPER, INC. FOR $241,204.60 UNDER THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE PURCHASING CONTRACT #PW-10-25 Discuss and consider approval of the purchase of an asphalt recycler/reclaimer from Asphalt Zipper, Inc. for $241,204.60 under the Houston-Galveston Area Council (H-GAC) Cooperative Purchasing contract number PW-10-25, budgeted in account 12-5404.015 in the Capital Improvement Fund. Edgar Barroso, Public Works Director 10. PURCHASE OF A 2025 WEILER P285B PAVING MACHINE FOR THE STREETS DEPARTMENT FROM WARREN CAT FOR $252,300.00 UNDER STATE OF OKLAHOMA CONTRACT SW0195 Discuss and consider approval of the purchase of a 2025 Weiler P285B paving machine for $252,300.00 under State of Oklahoma contract number SW0195, budgeted in account 12- 5404.015 in the Capital Improvement Fund. Edgar Barroso, Public Works Director 11. PURCHASE OF A 2026 CAT 275 COMPACT TRACK LOADER FOR THE STREETS DEPARTMENT FROM WARREN CAT FOR $104,404.00 UNDER STATE OF OKLAHOMA CONTRACT SW0192M Discuss and consider approval of the purchase of a 2026 CAT 275 Compact Track Loader for $101,404.00 under State of Oklahoma contract number SW0195M, budgeted in account 12-5404.015 in the Capital Improvement Fund. Edgar Barroso, Public Works Director X. EXECUTIVE SESSION 1. EXECUTIVE SESSION CONSIDER A MOTION AND VOTE TO ENTER EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT CONTRACT OF THE CITY MANAGER, JULIE CASTEEN, AND TAKE APPROPRIATE ACTION IN OPEN SESSION AS ALLOWED FOR UNDER 25 O.S. § 307(B)(1). 2. END EXECUTIVE SESSION EXIT THE EXECUTIVE SESSION TO DISCUSS AND POSSIBLY TAKE ACTION ON THE EMPLOYMENT CONTRACT OF THE CITY MANAGER. XI. ADJOURNMENT If you wish to speak during this meeting, please sign in before the meeting begins using the sign-up sheet located on the table near the podium. Speakers may address only those items listed on the posted agenda. All cell phones and electronic devices must be turned off or set to silent for the duration of the meeting. Persons who require a special accommodation to participate in this meeting should contact the Coweta City Clerk, 310 South Broadway, P.O. Box 850, Coweta, Oklahoma, 74429, 918-486-2189 or via Email: cityclerk@cityofcoweta-ok.gov, as far in advance as possible and preferably at least 48 hours before the date of the meeting. Persons using a TDD may contact OKLAHOMA RELAY at 1-800-722-0353; voice calls should be made to 1-800-522-8506 to communicate via telephone with hearing telephone users and vice versa.