Appearance Review Commission (ARC)

Approved Copy Appearance Review Commission Meeting Minutes November 23, 2015 A meeting of the Appearance Review Commission was held on Monday, November 23, 2015 at 7:30 p.m. at the Village Hall Conference Room, 850 Waukegan Road, Deerfield, Illinois. Ch. Coen called the meeting to order at 7:30 p.m. Present were Dick Coen, Chairman Sean Ehlke Sherry Flores Jason Golub Absent were: Beth Chaitman Lisa Dunn Elizabeth Low Also Present: Jean Spagnoli, Village Planner Jeri Cotton, Secretary Public Comment: There was no Public Comment on non-agenda items. Document Approval Mr. Ehlke moved to approve the minutes from the November 9, 2015 Appearance Review Commission meeting. Ms. Flores seconded the motion. Mr. Ehlke made a few changes. The motion passed by the following vote: AYES: Coen, Ehlke, Flores, Golub (4) NAYS: None (0) 1. Deerbrook Mall renovations to the northern portion of the PUD – final review David Hene, Sr. Real Estate Manager with Jewel, Peter Theodore, Architect with Camburas and Theodore, Bill Ferguson, Associate with Daniel Weinbach & Partners, Ltd., Gil Magnelli, Managing Associate with OKW Architects, Patti Mahoney, Vice President Construction Management and Michelle Panovich, Principal with Mid-America Asset Management, representing ownership, were present. Appearance Review Commission November 23, 2015 Page 2 of 4 Mr. Magnelli made a presentation highlighting the changes to the northern portion of Deerbrook Mall. The existing site will be altered to allow for two new outlot buildings and a larger Jewel Osco store, for a net increase of 4400 square feet. Mr. Magnelli indicated the Commission requested the trash enclosures be relocated and the sidewalks be extended to the cross access. They will be adding planter beds and columnar trees as well as a landscaped island along Lake Cook Road. They will also refurbish a portion of the existing fence to improve the look of the area. Mr. Magnelli discussed the photometric plan. He explained the poles will all be the same height, color and shape. The average foot candle will be 4.46 foot candles in front of the Jewel Osco store. Mr. Ferguson discussed the landscape plan. The number of honey locust trees were reduced and the number of oak trees were increased. They added additional trees as well, to increase the total number of trees. Mr. Theodore explained they added light bollards along the sidewalk in front of Jewel. They will increase the width in the pickup area to allow a parcel pick-up lane and a two- way thoroughfare. Mr. Theodore explained they reworked the signage and eliminated the drive-thru wall sign. Per the Commission’s request, Mr. Theodore reviewed the Nichiha product and found a Parklex wood/fiberglass product that will wear and look better than the Nichiha product. He explained the product looks natural and wears very well throughout the world. Mr. Theodore explained the finish would match the color submitted in the most recent submittal. Mr. Golub asked how the corners would be treated. Mr. Theodore explained it would be a rain screen system. Ms. Panovich discussed the cross access agreement with Mosaic Properties, the owners of Deerfield Park Plaza. They agreed to make the north easement westbound only and the signalized entrance will be modified to increase the outbound lanes to three with two left-turn lanes. There will be two inbound lanes which will eliminate the overcrowding at the throat of their entrance road. Mr. Ehlke asked specifically that petitioner confirm that there would be five lanes at the entrance. Response was “yes” for five lanes. Ms. Panovich indicated the County approved a U-Turn Permitted sign as well. Mr. Magnelli discussed the outlot buildings. He explained the Commission requested interest to be added to the rear façade. Mr. Magnelli introduced the Parklex system cladding onto the building. He also relocated the trash enclosures. Ms. Spagnoli requested a sample board. She also noted the preliminary Jewel signage plans stated the specific red face color, white trim caps and white returns, but the new submittal did not specify the colors. Mr. Theodore explained the colors did not change and would be the same as their original submittal. Appearance Review Commission November 23, 2015 Page 3 of 4 Ch. Coen discussed the Deerbrook Mall Renovation responses in the packet to ensure all of the Commission’s concerns from the August 31, 2015 meeting were addressed. Ch. Coen questioned whether the new location of the trash enclosure for building E could be moved inward, away from the front façade of the retail building. Ms. Panovich explained the enclosure will have gates on it, and would not open to Lake Cook Road. Mr. Ehlke questioned whether the trash enclosure could be moved further toward the landscaping to create better maneuverability. Mr. Golub believes the trash enclosure should be moved so it is not visible from Lake Cook Road. Mr. Magnelli explained the newly proposed location would not be as visible from Lake Cook Road. The commissioners discussed the zero curb proposal. Ch. Coen expressed concern about adding too much clutter. Mr. Theodore looked at other shopping centers and believes the parcel pick-up lane creates a cautionary note because of the striping, trees, landscaping and bollards. He believes this creates a safe environment that is an enhancement and an improvement. Mr. Theodore is comfortable with the design. The commissioners discussed the proposed signage. Ch. Coen noted the Jewel Osco sign will be 291 square feet on the east elevation. The sign will be located slightly higher than the roof deck. The TCF Bank sign will be 15 square feet, which is the same as the existing sign. The drive thru sign on the north elevation will not be pursued. The Jewel Osco sign will be 145 square feet on the north elevation. Mr. Theodore noted they will also have a drop bar sign stating low clearance as well as a RX Drive-Thru sign that is 2 square feet. The RX Drive-Thru sign will have red lettering on a white background. The RX Drive-Thru pole sign will be located behind the sidewalk. The commissioners discussed the proposed photometrics. Mr. Theodore explained they originally requested 6.8 foot-candles and believes an average of 4.46 foot-candles will satisfy the Commission’s request to be more compliant. Ms. Panovich noted a potential user on the south side of the mall will probably request similar foot-candles as Jewel. Ch. Coen indicated the illumination would be LED. Mr. Ehlke noted it is a busy corner and is comfortable with what is proposed. Ms. Flores and Mr. Golub agreed. Mr. Manelli indicated the range goes from 1.7 to 7 foot-candles. Ch. Coen would prefer a lesser foot-candle average. Ms. Panovich noted the light levels are very important to shoppers. She believes it is a safety situation. Mr. Ehlke questioned how a phased approach would be implemented for the foot-candle lighting levels. Mr. Panovich explained that the next phase will be south of Sports Authority. She would commit to a light level that is similar to what is proposed. Mr. Magnelli showed the amenities. Mr. Theodore explained they propose adding Forms+Surfaces bike racks, benches and trash/recycling receptacles. He noted the quality is the highest he has ever seen. The proposed finish would be aluminum as shown. Ch. Coen noted the aluminum would match the Jewel façade. The commissioners agreed. Mr. Magnelli showed the tree grates, which will be elongated to allow for a larger root zone. The four, Neenah Foundry tree grates would be 48” x 144”. Appearance Review Commission November 23, 2015 Page 4 of 4 Mr. Magnelli showed the building light fixtures, which will be dark bronze in color and have LED illumination. Ch. Coen requested material samples be sent to Ms. Spagnoli for her records. The commissioners discussed the retaining wall that will be located behind building E. Mr Magnelli explained it would be Unilock Nevada, which is similar to the brick. Mr. Ehlke moved to approve the Jewel Osco submittal along with outlots E and F as submitted with the following changes. The trash corral area for outlot building E will be moved south to add distance from the storefront. The Jewel Osco signage will be updated to call out the red face, white trim caps and white returns. The Parklex product will replace the former Nichiha material. A sample board as well as a complete digital submittal will be submitted to Ms. Spagnoli. Ms. Flores seconded the motion. The motion passed by the following vote: AYES: Ehlke, Flores, Golub (3) NAYS: Coen (1) Ch. Coen stated his only objection to the renovations was the proposed parking lot light levels. Items from the Commission: Ms. Flores showed a picture from Shopper’s Court, which appeared to violate the window signage Ordinance. Ms. Spagnoli is aware of the issue and has already informed the property owner of the window sign violations. Ms. Flores asked if Peapod was open, as there is a for lease sign in the windows. Ch. Coen asked about the 1-1/2 foot candle maximum the Commission is recommending in the Appearance Code. Ms. Flores is okay with what was approved for Jewel, because the area is very busy. Mr. Ehlke suggested getting the photometric numbers at specific locations to determine what is most appropriate. Items from Staff: Ms. Spagnoli noted the next meeting will be held on December 14, 2015 at 7:00 pm. Adjournment: There being no further business or discussion, the meeting was adjourned at 9:35 pm. Respectfully submitted, Jeri Cotton Secretary