Board of Trustees

AGENDA FOR THE BOARD OF TRUSTEES Monday, September 21, 2015, 7:30 P.M. Call to Order Roll Call Pledge of Allegiance Proclamation – Deerfield Baha’i Train Station Garden Minutes of Previous Meeting Bills and Payroll Public Comment REPORTS CONSENT AGENDA OLD BUSINESS 15-83-1 Ordinance Authorizing Parking Restrictions on Ambleside Drive – 2R NEW BUSINESS 15-87 Authorization to Purchase a New Loader Mounted Snow Blower 15-88 Authorization to Award Contract Supplement for Design Engineering Services to Christopher B. Burke Engineering, Ltd. Items for discussion by Mayor and Board of Trustees Reports of the Village Manager Adjournment  PROCLAMATION WHEREAS, the Deerfield Baha’i Community has been an integral and contributing part of the Village for sixty years; and WHEREAS, members of the local Baha’i community in 1975 sought approval from the Village Board to plant a flower garden in front of Deerfield’s historic Train Station, and WHEREAS, for the past forty years, the Baha’is of Deerfield have been maintaining, developing, supporting, and tending this prominent spot which has matured in its design and attractiveness to become a renowned garden of beauty; and WHEREAS, this central space and public garden weaves artistry and plantings into an ever-changing display, offering a lift to the spirit of passers- by, or to anyone choosing to linger in its repose and freshness, and WHEREAS, this Train Station Garden is a prime example of a local organization working in harmony with its Village—in this case, to beautify a special location for all to enjoy, NOW, THEREFORE, I, HARRIET ROSENTHAL, Mayor of the Village of Deerfield, do hereby proclaim this day, September 21, 2015, to be TRAIN STATION GARDEN DAY in Deerfield as a means of acknowledging and thanking the Baha’is for their service to the community. PROCLAIMED this 21st day of September 2015. HARRIET ROSENTHAL, Mayor  September 8, 2015 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on September 8, 2015, at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Alan Farkas Thomas Jester Robert Nadler Dan Shapiro Barbara Struthers Absent was: William Seiden and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Barry Gray, past president of Rotary led those in attendance in reciting the Pledge of Allegiance. RECOGNITION Deerfield Rotary Club – Rotary Youth Exchange Leo Putera, an Indonesian Exchange Student, has been living in Deerfield for the past two weeks. He is a senior at Deerfield High School. Mr. Putera spoke about Indonesia. He is currently living with Trustee Struthers and is sponsored by the Deerfield Rotary Club. MINUTES OF PREVIOUS MEETING Trustee Struthers moved to approve the minutes from the August 17, 2015, Board of Trustees meeting. Trustee Jester seconded the motion. The motion passed unanimously on a voice vote. TREASURER’S REPORT Finance Director Eric Burk presented highlights from the July treasurer’s report representing 58 percent of the year. The sales tax net of the Walgreens rebate is similar to the past two years. Water and sewer billing has increased this month, but lags from the same period last year due to the cooler, wet weather. Building permit revenue increased from last month and the same period last year. He noted the motor fuel tax was delayed from the State. Overall, the operating expenses are under what was projected. There are some upcoming large expenditures, including the police pension fund. Mayor Rosenthal noted the Village needs to look very carefully at the revenues received from the State. She indicated the distributive fund is currently safe, but the Village needs to be cognizant of what is happening in Springfield. BILLS AND PAYROLL Trustee Farkas moved to approve the bills and payroll dated September 8, 2015. Trustee Nadler seconded the motion. The motion passed by the following vote: Board of Trustees Meeting September 8, 2015 Page 2 of 8 AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5) NAYS: None (0) PUBLIC COMMENT Donna Oberg, 1000 Central Avenue, is concerned with the CILA home in her neighborhood on Osterman. The residents had a meeting with Clearbrook. Ms. Oberg asked what the Village is doing to protect her community and children from the individual. She asked how the Village can trust Clearbrook to do what is right, when the individual is out of control. Village Attorney Coblentz noted the Village is aware of the facts and is in contact with the State and Clearbrook to explore the possible resolutions. The Village recognizes the neighborhood’s legitimate concerns. Ms. Oberg believes the Village is more concerned about a possible lawsuit rather than the safety of the community. Mayor Rosenthal stated the Village needs to follow the law. Everyone understands the concerns and safety issues, but the Village needs to follow the required process. Amy Plocker, 1266 Linden, noted her neighborhood does not have sidewalks. She noted there are a number of drivers speeding down the street while looking at their phones. Mayor Rosenthal stated the police department is monitoring the situation. The Village does include information about texting and driving in D-Tales. Ms. Plocker asked what can be done. Mayor Rosenthal suggested the school put something in their bulletin. Deputy Police Chief Keane stated they will partner with the schools to publicize enforcement of driving while using a cell phone and how it is dangerous. Mayor Rosenthal noted the Village wanted to put sidewalks in that area several years ago, but the residents were against it. Anna Pamula, owner of Renu Day Spa, believes the CILA on Osterman is a blessing for people with disabilities, but the current resident of the house, however, does not belong in the Village. She believes it is unfair that the State is spending so much money on one individual. This is insensitive to the residents and children in the Village. This person’s actions have scared other children in Deerfield. Tony Kavadas, 930 Central, thanked the Mayor for encouraging the meeting between the residents and Clearbrook. He noted about 40 residents showed up for the meeting. Clearbrook noted they are trying to work with the community and control the situation. Clearbrook stated this is an extreme situation. They recognized this individual is more violent than any they have every dealt with. They typically have not needed to reinforce a home. The neighborhood had time to explain their concerns. John Evarts, 911 Central Avenue, is also concerned with the CILA at 943 Osterman and noted he has two children and is concerned for their safety. He discussed events that have occurred in the neighborhood. The residents are uncomfortable in the subdivision because the residents do not know how the individual will act. He can be violent and have an outburst at any time. His children have been requested to stop their normal activities because the caregivers do not know how it will affect this individual. The individual may be better helped in a different type of Board of Trustees Meeting September 8, 2015 Page 3 of 8 facility. Mr. Evarts knows the Village has constraints in addressing this, but asked that they help the residents. Paul Moyano, 925 Osterman Avenue, attended the meeting with representatives from Clearbrook. Mr. Moyano noted Clearbrook stated they are essentially building a prison to contain a violent individual near our schools and in our neighborhood. There are two guards and they feel they need a third. Clearbrook is dealing with things as they arise, and are putting neighbors at risk. They do not have an exit strategy and cannot define if the resident is fit to be in this environment. This type of residence can be a good thing, but not with this particular individual. Kim Vandegrift, 627 Grove Avenue, feels vulnerable because the individual has approached and hit her home. She has an autistic child who is terrified this may happen to him. She requested the Village to do something quickly to make the neighborhood safe. Ms. Oberg asked what the residents can do with Halloween. She asked what can be done to prevent a trigger. Mayor Rosenthal noted the Village will take appropriate actions regarding trick or treaters on Halloween. REPORTS REPORT AND RECOMMENDATION Deputy Chief Keene reported the Village received OF THE SAFETY COUNCIL RE: several complaints about parking on Ambleside. PARKING RESTRICTIONS ON The Safety Council met on May 26, 2015, and AMBLESIDE DRIVE recommended changing the no parking signs to no standing or parking signs. He noted the Board took similar action on Apple Tree Lane to ensure the area around the cross walk is clear. Trustee Jester asked if the signs on Apple Tree Lane are working. Deputy Chief Keene stated it is working with a little education. Tom Krol, 645 Dimmeydale, stated the intersection at Ambleside has a 90-degree turn with double yellow lines that restrict passing. Cars in the crosswalk have created blind spots, which ultimately cause a dangerous situation. Trustee Farkas moved to accept the report and recommendation of the Safety Council. Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote. Mayor Rosenthal indicated this would stand as a First Reading of the Ordinance. CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS Board of Trustees Meeting September 8, 2015 Page 4 of 8 ORDINANCE 0-15-25 AMENDING An Ordinance amending the Municipal Code to THE MUNICIPAL CODE TO INCLUDE include Appendix J of the 2012 International APPENDIX J OF THE 2012 Residence Code. Second Reading. INTERNATIONAL RESIDENCE CODE – 2R Trustee Jester moved to adopt the Ordinance. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5) NAYS: None (0) NEW BUSINESS RESOLUTION R-15- 16 AUTHORIZING A resolution authorizing the Village Manager to THE VILLAGE MANAGER TO negotiate and enter into a real estate purchase NEGOTIATE AND ENTER INTO A agreement for the property located at 630 Central REAL ESTATE PURCHASE Avenue. AGREEMENT FOR 630 CENTRAL AVENUE Mr. Street reported the property was identified in the Comprehensive Plan for future development purposes. He indicated the property could be configured to create 32 parking spaces. The property owner is actively advertising for the sale of the property. Trustee Nadler stated he is struggling with this because it is a small piece of the property identified in the Comprehensive Plan. The Village does not know if this parcel will be instrumental to any future development. Trustee Nadler questioned whether we should spend money on this as it may be years before it is developed. Mayor Rosenthal indicated the future of the Post Office building is unknown. The amount of property owned by the post office is more than they need This is the second opportunity the Village has had to purchase the property and can sell the property if we do not feel it can be of use or sell to a future developer for use in a larger project. Ms. Pamula, owner of Renu Day Spa, believes it would be very helpful if the Village made that area a parking lot. She would be happy to have her employees park there. Trustee Farkas moved to adopt the Resolution. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Shapiro, Struthers (4) NAYS: Nadler (1) ORDINANCE O-15-26 AUTHORIZING An Ordinance authorizing the disposition of Board of Trustees Meeting September 8, 2015 Page 5 of 8 THE DISPOSITION OF CERTAIN certain surplus property owned by the Village SURPLUS PROPERTY OWNED BY THE of Deerfield. VILLAGE OF DEERFIELD Justin Keenan, Public Works Analyst, reported there are three pieces of equipment that are no longer used by the Village. The equipment would be declared surplus and the trade in value of $9,800 would be used to purchase a new RD12A roller. Trustee Jester moved to waive the First Reading of the Ordinance. Trustee Farkas seconded the motion. The motion passed unanimously on a voice vote. Trustee Farkas moved for Second Reading and Adoption of the Ordinance. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5) NAYS: None (0) AUTHORIZATION TO EXECUTE AN Assistant Director of Public Works and INTERGOVERNMENTAL Engineering Bob Phillips reported there are very AGREEMENT BETWEEN THE specific steps to get through a federally funded VILLAGE OF DEERFIELD AND LAKE project. The Village has worked diligently to get COUNTY the Deerfield Road construction project off the ground. The scope of work significantly increased to a project that spans through the Deerfield Metra Station into Highland Park. The intergovernmental agreement is necessary so the County can take control of the Village’s portion of Deerfield Road east of the Metra overpass. The Village will continue to maintain Deerfield Road within the Village limits and will retain permit authority. Any large reconstruction projects will be the responsibility of Lake County. Mayor Rosenthal thanked Mr. Phillips for his hard work. She met with County Chairman Aaron Lawler, who noted the Village does not get a lot of services from the County. She noted the Village does a better job with maintenance and requested the Village receive reimbursement for roadway maintenance. Mayor Rosenthal noted the long range planning process for Deerfield Road does not foresee widening on Deerfield Road east of the tollway. Mayor Rosenthal inquired if the language is the agreement is strong enough to prevent any future widening. Mr. Coblentz stated the Village must concur with any improvement the County wants to impose on Deerfield Road. Trustee Struthers and Trustee Shapiro expressed concern that the language should discreetly state the widening prohibition. Mayor Rosenthal noted the omission of a few words could change the intent and execution of the agreement. Trustee Jester questioned whether the County could make changes without the Village’s consent. Mr. Coblentz stated that the legal status west of the Metra tracks is different and the Village must concur with any changes. He noted east of the tracks, the Village has control over maintenance. Mr. Coblentz does not believe the County would agree to any further language changes. Board of Trustees Meeting September 8, 2015 Page 6 of 8 Trustee Jester moved to authorize the agreement. Trustee Nadler seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5) NAYS: None (0) RESOLUTION R-15-16 AND Mr. Phillips noted the Local Agency Agreement AUTHORIZATION TO EXECUTE A focuses on the Federal funds for the project. LOCAL AGENCY AGREEMENT FOR FEDERAL PARTICIPATION FOR THE Trustee Jester moved to adopt the Resolution and DEERFIELD ROAD CONSTRUCTION authorize execution of the Local Agency PROJECT agreement. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5) NAYS: None (0) AUTHORIZATION TO AWARD Mr. Phillips reported the Village received proposals CONTRACT FOR CONSTRUCTION from five construction engineering firms and ENGINEERING SERVICES FOR THE determined Thomas Engineering to be the best DEERFIELD ROAD suited to assist with the project. Mr. Phillips noted RECONSTRUCTION PROJECT the money from this project would be reimbursed (NTE $2,297,816)_ by FWHA and the Lake County Department of Transportation. Trustee Struthers moved to award the contract for Phase 3 construction engineering services to Thomas Engineering in an amount not to exceed $2,297,816. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5) NAYS: None (0) AUTHORIZATION TO PURCHASE Assistant Code Enforcement Supervisor Jeff BUILDING INSPECTION VEHICLE – Hansen reported the 2003 Chevrolet Blazer used 2016 FORD ESCAPE (NTE $22,445) by the Community Development Department has become a maintenance issue. This vehicle is used daily by building inspectors. The new vehicle, a 2016 Ford Escape, would be purchased through the Suburban Purchasing Cooperative, meeting bidding requirements. Trustee Nadler moved to authorize the purchase of a new building inspection vehicle in an amount not to exceed $22,445. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5) NAYS: None (0) Board of Trustees Meeting September 8, 2015 Page 7 of 8 RESOLUTION R-15-17 AUTHORIZING Computer Systems Coordinator Matt Weiss A FIVE YEAR INTERNET SERVICE reported the Village currently has one Internet CONTRACT connection, which is becoming inadequate. The Village should have two connections. Mr. Weiss recommends contracting with Comcast to provide Internet connections. The cost would be $1115.10 per month for each connection, billed monthly for five years. The total for the five years would be $133,812 for both connections. Trustee Farkas asked if the Village has considered using two separate providers. Mr. Weiss noted that one benefit of just using one provider is the ease of integration. He noted the two internet connects would be serviced by two different Comcast locations (head ends) and therefore reduces risk associated with a single outage impacting both connections concurrently. Trustee Struthers moved to adopt the Resolution. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5) NAYS: None (0) AUTHORIZATION TO PURCHASE Mr. Weiss reported this is the project that will use NETWORKING EQUIPMENT AND the new Internet connections. The project was CONSULTING budgeted and came in under budget. Mr. Weiss stated the preferred vendor is a Deerfield company, Meridian IT, and came in below the State bid. Trustee Nadler moved to waive the formal bid process. Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote. Trustee Nadler moved to authorize the purchase of network equipment and consulting in an amount not to exceed $34,465.96. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5) NAYS: None (0) DISCUSSION HARVEST FEST Mayor Rosenthal invited residents to attend Harvest Fest on September 26, 2015. She noted the festivities would begin at the Farmer’s Market and continue at 5:30 p.m. on Park Avenue. This event is sponsored by the DBR Chamber of Commerce and the Village. There will be music and food, which has been donated by Whole Foods Market and Fresh Thyme. Board of Trustees Meeting September 8, 2015 Page 8 of 8 ADJOURNMENT There being no further business or discussion, Trustee Farkas moved to adjourn the meeting. Trustee Jester seconded the motion. The meeting was adjourned at 9:16 p.m. APPROVED: Mayor ATTEST: Village Clerk  BILLS FOR THE SEPTEMBER 21, 2015 VILLAGE BOARD MEETING September 21, 2015 Board Meeting Vendor Invoice # Description Org Obj Total Invoice 3D BRICK PAVING INC 509581/54975 6 AUGUSTA DR - DEPOSIT REFUND 910000 2423 500.00 AMALGAMATED BANK OF CHICAGO 1853938008CT-090115 FISCAL AGENT FEES/GOB2008/SEP14-AUG15 357071 5760 450.00 AMERICAN WELDING & GAS 03523186 WELDING SUPPLIES 702050 5470 85.39 AMY CHARLSON DESIGN 091015 HARVEST FEST - LOGO DESIGN 101210 5387 1,000.00 ANTIOCH TIRE INC 306029 TIRES - #702 502050 5326 1,522.24 ANTIOCH TIRE INC 306029 TIRES - #702 542051 5326 1,522.25 3,044.49 ARENBERG, DAVID AND BETH 506552/54999 745 PRICE - DEPOSIT REFUND 910000 2423 200.00 AT&T 847734574509-090715 A/C 847 734-5745 913 1 09/07/2015 THRU 10/06/2015 176020 5550 337.89 AT&T 847734576509-090715 A/C 847 734-5765 442 6 09/07/2015 THRU 10/06/2015 176020 5550 1,891.40 AT&T 847734621509-090715 A/C 847 734-6215 842 1 09/07/2015 THRU 10/06/2015 930000 2150 722.54 2,951.83 AVEN, MATTHEW AND JESSICA 427308/52207/FINAL 1223 WARRINGTON - DEPOSIT REFUND 910000 2423 5,000.00 BACKFLOW SOLUTIONS INC 2727 ANNUAL FEE - ONLINE BACKFLOW PROGRAM 502010 5362 495.00 BADE PAPER PRODUCTS INC 198887-00 PAPER SUPPLIES - PW/ENG 102010 5460 244.50 BADE PAPER PRODUCTS INC 198887-00 PAPER SUPPLIES - PW/ENG 102110 5460 244.50 BADE PAPER PRODUCTS INC 198887-00 PAPER SUPPLIES - PW/ENG 502010 5460 244.50 BADE PAPER PRODUCTS INC 198887-00 PAPER SUPPLIES - PW/ENG 542010 5460 244.50 978.00 BANNER PLUMBING SUPPLY CO INC 2078184 BATHROOM REPAIR PARTS 101210 5470 6.56 BERGER EXCAVATING CONTRACTORS 1542.4 NORTH TRAIL SUBDIV DRAINAGE: 072515-082515 222082 5910 202,764.25 BERKOWITZ, ALAN 508663/55138 125 KENMORE - DEPOSIT REFUND 910000 2423 200.00 BLUMENTHAL, JANICE 509787 TREE APPLICATION REFUND 100001 4232 75.00 BRENDAN'S TOOLS INC 09081512068 SMALL TOOLS 702050 5440 225.30 BRIGGS MARKETING INC 21734 SCANNER TAGS 101210 5370 794.00 BRIGGS MARKETING INC 21746 FIXED ASSET SCANNER SYSTEM 101210 5370 9,713.00 10,507.00 BROWN, JUSTIN OR ROBIN 508610 TREE APPLICATION REFUND 100001 4232 75.00 BROZ GROUP REAL ESTATE INC 09162015 EARNEST MONEY - 630 CENTRAL 910000 2423 10,000.00 BUDIN, KAREN AND ETHAN 509203 TREE APPLICATION REFUND 100001 4232 75.00 CALL ONE 101061630000091515 HARDLINE TELECOM - SEP 15 101111 5540 380.47 CALL ONE 101061630000091515 HARDLINE TELECOM - SEP 15 101330 5540 158.53 CALL ONE 101061630000091515 HARDLINE TELECOM - SEP 15 102010 5540 38.05 CALL ONE 101061630000091515 HARDLINE TELECOM - SEP 15 102110 5540 158.53 CALL ONE 101061630000091515 HARDLINE TELECOM - SEP 15 106010 5550 443.88 CALL ONE 101061630000091515 HARDLINE TELECOM - SEP 15 502010 5540 72.44 CALL ONE 101061630000091515 HARDLINE TELECOM - SEP 15 542010 5540 12.68 CALL ONE 101061630000091515 HARDLINE TELECOM - SEP 15 542052 5540 297.18 CALL ONE 101061630000091515 HARDLINE TELECOM - SEP 15 602019 5550 13.40 CALL ONE 101061630000091515 HARDLINE TELECOM - SEP 15 702050 5540 6.34 CALL ONE 101061630000091515 HARDLINE TELECOM - SEP 15 930000 2150 1,607.77 3,189.27 CHEVY EXCHANGE 40385 TAIL LIGHT - #700 702050 5470 108.47 CHOH, JHIN 508458 TREE APPLICATION REFUND 100001 4232 75.00 CINTAS 022201802 MATS - 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SEP 15 102010 5365 37.50 CONTINENTAL WEATHER SERVICE 14722 WEATHER FORECASTING - SEP 15 502010 5365 37.50 CONTINENTAL WEATHER SERVICE 14722 WEATHER FORECASTING - SEP 15 542010 5365 37.50 CONTINENTAL WEATHER SERVICE 14722 WEATHER FORECASTING - SEP 15 542052 5365 37.50 150.00 Page 1 of 5 September 21, 2015 Board Meeting Vendor Invoice # Description Org Obj Total Invoice CORPORATE BUSINESS CARDS 223170 PRINTING - VILLAGE INFORMATION CARDS (500) 101111 5335 37.91 COSSI, ROSEMARY AND MANUEL 508524/54989 1106 SPRINGFIELD - DEPOSIT REFUND 910000 2423 200.00 CRAFTWOOD LUMBER CO. 204958 JIGSAW BLADES 102050 5410 15.48 CRAFTWOOD LUMBER CO. 205412 SUPPLIES 542031 5421 6.76 22.24 CROCKFORD, BRIAN AND KIMBERLY 341999/49650 840 BRAND - DEPOSIT REFUND 910000 2423 10,000.00 CROCKFORD, BRIAN AND KIMBERLY 343671/49623 840 BRAND - DEPOSIT REFUND 910000 2423 4,300.00 14,300.00 CURTIS 1000 INC 4324518 (5,000) #10A WINDOW ENVELOPES (SECURITY) 101111 5335 96.88 CURTIS 1000 INC 4324518 (5,000) #10A WINDOW ENVELOPES (SECURITY) 101210 5335 80.73 CURTIS 1000 INC 4324518 (5,000) #10A WINDOW ENVELOPES (SECURITY) 101330 5335 64.59 CURTIS 1000 INC 4324518 (5,000) #10A WINDOW ENVELOPES (SECURITY) 102010 5335 80.73 CURTIS 1000 INC 4325405 (10,000) #10A WINDOW ENVELOPES (PLAIN) 101111 5335 193.10 CURTIS 1000 INC 4325405 (10,000) #10A WINDOW ENVELOPES (PLAIN) 101210 5335 160.92 CURTIS 1000 INC 4325405 (10,000) #10A WINDOW ENVELOPES (PLAIN) 101330 5335 128.73 CURTIS 1000 INC 4325405 (10,000) #10A WINDOW ENVELOPES (PLAIN) 102010 5335 160.92 966.60 DANIEL CREANEY COMPANY 38706 NORTH TRAIL SUBDIV/PH III/JUN 15 222082 5362 1,605.00 DEERFIELD DAVIS DEVELOPMENT LLC 414046/51707 1227 PARKSIDE - 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DEPOSIT REFUND 910000 2423 5,000.00 FACE PAINTING & BALLOON ART BY VERA 09262015 PLAZA PLEASURES PERFORMANCE - 09/26/2015 101210 5387 270.00 FERGUSON WATERWORKS 0158150 METER GASKETS 502054 5421 60.00 FGK SERVICES INC 0915-10 TRAIN STATION CLEANING - SEP 15 102038 5321 518.71 FITZGERALD, DAVID 1703942 EXP REIMB - FINE ARTS COMM PUBLIC ART PROGRAM 101210 5387 99.55 FOSTER, BRYAN 082815 EXPENSE REIMB - TRAINING TRAVEL 106034 5211 115.94 FREEMAN, RYAN 92615 PLAZA PLEASURES PERFORMANCE - 09/26/2015 101210 5387 350.00 GALLS LLC 003942748 APPAREL: DAVIE 106034 5130 211.21 GALLS LLC 003943629 APPAREL: CHERESTAL 106034 5130 79.95 GALLS LLC 003971544 APPAREL: CHERESTAL 106034 5130 81.04 372.20 GENERATION SIXTIES 09262015 HARVEST FEST PERFORMANCE - 09/26/2015 / FINAL PMT 101210 5387 2,800.00 GEWALT-HAMILTON ASSOCIATES INC 4382.410-8 BRIARWOOD VISTA/PH III/072715-082315 222082 5362 17,431.07 GHA TECHNOLOGIES INC 934039 PRINTER PART - WATER DEPT 502010 5450 53.14 GREAT OAKS LANDSCAPING 508679/55129 846 TODD - DEPOSIT REFUND 910000 2423 200.00 GREENBERG, MARTI OR GARY 508537 TREE APPLICATION REFUND 100001 4232 75.00 HARD ROCK CONCRETE CUTTERS INC 152124 SAWCUT - (2) LOCATIONS 102050 5365 990.00 HAVEY COMMUNICATIONS, INC 5679 VEHICLE MAINTENANCE 106034 5326 368.00 HERSH, JEFFERY 504671/54981 630 APPLETREE - DEPOSIT REFUND 910000 2423 200.00 HI FI EVENTS INC 09262015 HARVEST FEST - STAGE & SOUND 101210 5387 3,000.00 HOME CITY ICE CO 3250154663 ICE 542031 5421 63.80 HOME DEPOT CREDIT SERVICES 0103943 SUPPLIES 542031 5421 115.79 HOME DEPOT CREDIT SERVICES 0103993 BUILDING MAINTENCE 106010 5460 51.88 HOME DEPOT CREDIT SERVICES 7014303 HAMMER DRILL BITS 102050 5430 24.97 HOME DEPOT CREDIT SERVICES 8101753 EXTENSION CORDS - WRF 542052 5470 977.67 HOME DEPOT CREDIT SERVICES 9104246 HOSE FOR OIL 702050 5440 20.98 HOME DEPOT CREDIT SERVICES 9200944 CREDIT MEMO - RETURNED ITEM(S) 542052 5470 (325.85) 865.44 HORTICULTURAL SERVICES 508539/55028 395 CARRIAGE WAY - DEPOSIT REFUND 910000 2423 500.00 HR SIMPLIFIED INC 43756 COBRA NOTIFICATION - AUG 15 101111 5365 25.00 ILLINOIS MUNICIPAL LEAGUE 0027125-IN JOB AD - CD SECRETARY I POSITION 101330 5336 20.00 INNOVA INC 391057/51226 1321 ELMWOOD - DEPOSIT REFUND 910000 2410 2,000.00 INTERNATIONAL CODE COUNCIL INC 3060236 MEMBERSHIP - HANSEN 101330 5330 55.00 IPELRA 10252015 ANNUAL CONFERENCE REG - ELSASS 101111 5331 375.00 JANES, BRANDON MJ1Q6AG6TD1WJ EXP REIMB - SAFETY LUNCHEON/WRF 542052 5410 59.68 Page 2 of 5 September 21, 2015 Board Meeting Vendor Invoice # Description Org Obj Total Invoice JG UNIFORMS, INC 38460 APPAREL: MAJKA 106034 5130 211.59 JG UNIFORMS, INC 38461 APPAREL: RANIERI 106034 5130 133.90 JG UNIFORMS, INC 38462 APPAREL: SMITH 106034 5130 301.25 JG UNIFORMS, INC 38463 APPAREL: HILL 106020 5130 133.90 JG UNIFORMS, INC 38490 BODY ARMOR: SCHROEDER 106033 5130 667.69 JG UNIFORMS, INC 38540 BODY ARMOR: CACHOLA 106034 5130 667.69 JG UNIFORMS, INC 38541 BODY ARMOR: SMITH 106034 5130 667.69 JG UNIFORMS, INC 38542 BODY ARMOR: HARDT 106034 5130 667.69 JG UNIFORMS, INC 38543 BODY ARMOR: DRANICZAREK 106034 5130 668.07 JG UNIFORMS, INC 38544 BODY ARMOR: TOKARZ 106034 5130 668.07 4,787.54 JP COOKE COMPANY 355346 VOD RETURN ADDRESS STAMPS 101111 5410 71.40 JP COOKE COMPANY 355348 STAMPS - CD 101330 5410 461.35 532.75 KERENSKY, JEFF AND ROBIN 506591/54531 245 BURR OAK - DEPOSIT REFUND 910000 2423 500.00 KERENSKY, JEFF AND ROBIN 506592/54531 245 BURR OAK - DEPOSIT REFUND 910000 2423 200.00 700.00 KLAPPER, JASON AND LARA 433989/52503/2 1531 OAKWOOD - DEPOSIT REFUND 910000 2410 2,000.00 KOHL, JAMES OR SHELLEY 508488 TREE APPLICATION REFUND 100001 4232 75.00 KOLPAS, LOREE 509022 TREE APPLICATION REFUND 100001 4232 75.00 KONICA MINOLTA BUSINESS SOLUTIONS 9001691025 COPIER MAINT/PW-ENG/AUG15 102110 5450 141.20 KRUEGER LANDSCAPE INC 508960/55031 1103 HAZEL - DEPOSIT REFUND 910000 2423 500.00 LAI LIMITED 15-13275 FILTER COMPONENTS 542052 5470 269.04 LAI LIMITED 15-13275A GASKET 542052 5470 32.52 301.56 LAKE COUNTY TREASURER 430017814 TRAFFIC SIGNAL MAINT: 06/01/2015 THRU 08/31/2015 102050 5611 2,069.55 LAWSON PRODUCTS INC 9303507734 STOCK BOLTS 702050 5470 44.34 LAWSON PRODUCTS INC 9303509869 BOLTS/GLOVES 502050 5421 608.27 652.61 LITTLE, BARBARA K 09022015 TRAVEL EXP REIMB - APWA ANNUAL CONF 102010 5211 150.00 LITTLE, BARBARA K 09022015 TRAVEL EXP REIMB - APWA ANNUAL CONF 102110 5211 313.83 463.83 MACDONALD, LIZABETH 09262015 PLAZA PLEASURES PERFORMANCE - 09/26/2015 101210 5387 400.00 MCHENRY ANALYTICAL WATER LABORATORY, INC 388503 INDEPENDENT LAB TESTING 542052 5365 100.80 MCHENRY ANALYTICAL WATER LABORATORY, INC 388572 INDEPENDENT LAB TESTING 542052 5365 130.40 231.20 MEADE ELECTRIC COMPANY INC 670438 TRAFFIC SIGNAL MAINT - DEERFIELD & CARLISLE/072115 102050 5365 663.99 MEADE ELECTRIC COMPANY INC 670439 TRAFFIC SIGNAL MAINT - KATES & CORP 500/081215 102050 5365 258.66 922.65 MENACKER, NADINE AUG15 HOME GREETER - AUG 15 101210 5387 200.00 MENONI & MOCOGNI, INC. 1152013 TOOLS 542031 5440 465.20 MENONI & MOCOGNI, INC. 1152309 DIRT FOR STUMP HOLES 102037 5421 153.00 MENONI & MOCOGNI, INC. 115932 DIRT FOR STUMPS/CONCRETE RAKES 102037 5421 165.75 MENONI & MOCOGNI, INC. 115932 DIRT FOR STUMPS/CONCRETE RAKES 102050 5410 70.50 854.45 MEYER, LENNY OR MARA 509761 TREE APPLICATION REFUND 100001 4232 75.00 MICHAEL STONE GROUP LLC 461115/52971/1ST 1225 KNOLLWOOD - DEPOSIT REFUND 910000 2423 5,000.00 MICHAEL STONE GROUP LLC 462085/52972 1225 KNOLLWOOD - DEPOSIT REFUND 910000 2423 5,000.00 10,000.00 MOORE LANDSCAPES INC. 24819 WRF LANDSCAPE MAINT/SEP 15/PMT #9 OF 12 542052 5320 1,333.33 MOORE LANDSCAPES INC. 24820 TURF MAINTENANCE/SEP 15/PMT #9 OF 12 101111 5324 675.74 MOORE LANDSCAPES INC. 24820 TURF MAINTENANCE/SEP 15/PMT #9 OF 12 101210 5914 168.94 MOORE LANDSCAPES INC. 24820 TURF MAINTENANCE/SEP 15/PMT #9 OF 12 102038 5320 675.73 MOORE LANDSCAPES INC. 24820 TURF MAINTENANCE/SEP 15/PMT #9 OF 12 102050 5365 675.73 MOORE LANDSCAPES INC. 24820 TURF MAINTENANCE/SEP 15/PMT #9 OF 12 602019 5320 675.73 MOORE LANDSCAPES INC. 24820 TURF MAINTENANCE/SEP 15/PMT #9 OF 12 602038 5390 506.80 MOORE LANDSCAPES INC. 24821 LANDSCAPE & PLANTING MAINT/SEP 15/PMT #9 OF 12 101111 5324 1,073.76 MOORE LANDSCAPES INC. 24821 LANDSCAPE & PLANTING MAINT/SEP 15/PMT #9 OF 12 101210 5914 2,863.34 MOORE LANDSCAPES INC. 24821 LANDSCAPE & PLANTING MAINT/SEP 15/PMT #9 OF 12 102037 5914 2,147.50 MOORE LANDSCAPES INC. 24821 LANDSCAPE & PLANTING MAINT/SEP 15/PMT #9 OF 12 102038 5320 357.91 MOORE LANDSCAPES INC. 24821 LANDSCAPE & PLANTING MAINT/SEP 15/PMT #9 OF 12 602019 5390 357.91 MOORE LANDSCAPES INC. 24821 LANDSCAPE & PLANTING MAINT/SEP 15/PMT #9 OF 12 602038 5390 357.91 11,870.33 MUTUAL SERVICES OF HIGHLAND PARK 511815 LOCK 502050 5421 38.47 NAKAHARA, DANIEL 185195 EXP REIMB - VCC ANNUAL WALK & DINNER 101210 5387 157.63 NAPA AUTO PARTS - WHEELING 358555 PAINT SUPPLIES 702050 5470 45.18 NAPA AUTO PARTS - WHEELING 359090 BRAKES - #306 702050 5470 9.00 NAPA AUTO PARTS - WHEELING 359091 BRAKE LINE - #306 702050 5470 21.79 75.97 Page 3 of 5 September 21, 2015 Board Meeting Vendor Invoice # Description Org Obj Total Invoice NEW LIFE PROPERTY RESTORATION 502429/54888 464 GROVE - FEE REFUND/PERMIT WITHDRAWN 100001 4220 367.60 NEW LIFE PROPERTY RESTORATION 502429/54888 464 GROVE - FEE REFUND/PERMIT WITHDRAWN 220001 4830 89.00 456.60 NORTH CENTRAL LABORATORIES 360559 LAB SUPPLIES 542052 5460 282.91 NORTH EAST MULTI REG TRAINING 199448 TRAINING: TOKARZ/FOSTER 106034 5212 280.00 NORTHERN PRINTING NETWORK 0468174 BROCHURES: PARENTS WHO HOST 106010 5335 518.94 NORTHSHORE UNIVERSITY HEALTHSYSTEM 200714020-080515 RANDOM DRUG SCREENING 106010 5363 726.00 OFFICE DEPOT 786933497001 OFFICE SUPPLIES 106010 5450 78.45 OFFICE DEPOT 786933657001 OFFICE SUPPLIES 106010 5450 34.46 112.91 O'LEARY'S CONTRACTORS EQUIPMENT & SUPPLY 152781 BOBCAT SWEEPER RENTAL 102050 5310 1,583.33 OLEFF, RICHARD P3832/REF VEHICLE STICKER REFUND - SENIOR DISCOUNT 100001 4240 29.00 OXFORD DEVELOPMENT LLC 404073/51430 655 WESTGATE - DEPOSIT REFUND 910000 2410 2,000.00 PALEY, MICHAEL 278961/47524 1430 WINDCREST - DEPOSIT REFUND 910000 2410 2,000.00 PARENT PETROLEUM 938724 HYDRAULIC OIL - #702 542051 5326 1,106.24 PASSPORT PARKING INC 2352 MOBILE PAY SERVICE - AUG 15 101210 5370 699.25 PATTEN POWER SYSTEMS INC PM600247405 SERVICE CALL - WILMOT RD GENERATOR 542052 5322 631.35 PERMA-LIFE 1542 REPAIR/REFINISH TRAIN STATION BENCHES 102038 5321 3,480.00 PETER BAKER & SON CO. 36995MB ASPHALT 102050 5421 1,117.20 PHILLIPS, JAMES OR VIRGINIA 508057/55100 1020 HUNTER - DEPOSIT REFUND 910000 2423 200.00 PIRRI, FRANK 509020 TREE APPLICATION REFUND 100001 4232 75.00 PRAXAIR DISTRIBUTION, INC - 962 53581759 WELDING SUPPLIES - GAS 702050 5470 206.09 PROFESSIONAL METERS INC 1-2015 WATER METER REPLACEMENT PROGRAM 502054 5365 128,510.14 PROSAFETY INC 2/807800 SAFETY GLASSES 542031 5421 119.74 PROSAFETY INC 2/808150 PINK MARKING PAINT - ENG 102110 5450 76.67 196.41 QUILL CORPORATION 7285332 OPERATING SUPPLIES 102110 5450 91.99 QUILL CORPORATION 7285332 OPERATING SUPPLIES 542052 5450 18.00 QUILL CORPORATION 7369142 OFFICE SUPPLIES 101330 5450 18.00 QUILL CORPORATION 7409339 OFFICE SUPPLIES 101330 5450 73.63 201.62 REDROCK CUSTOM HOMES LLC 433985/52516 1510 CRABTREE - DEPOSIT REFUND 910000 2410 2,000.00 REDROCK CUSTOM HOMES LLC 442949/52708 1216 WOOD - DEPOSIT REFUND 910000 2410 1,500.00 3,500.00 REDZONE ROBOTICS INV-10405 SANITARY SEWER ASSESSMENT/QTRLY PMT/#8 OF 17 222082 5990 28,681.86 ROBESON, STACY OR YESHAYE 508533 TREE APPLICATION REFUND 100001 4232 75.00 ROSENTHAL, MURPHEY, COBLENTZ & DONAHUE 142M09102015 VILLAGE ATTORNEY SERVICES - AUG 15 101210 5360 19,382.11 RUSH TRUCK CENTERS OF ILLINOIS INC 99487432 AIR HORN - #806 702050 5470 50.59 SAM'S CLUB DIRECT 1101 OPERATING SUPPLIES 101111 5460 66.50 SAM'S CLUB DIRECT 1101 OPERATING SUPPLIES 101330 5460 22.17 SAM'S CLUB DIRECT 1101 OPERATING SUPPLIES 102010 5460 44.33 SAM'S CLUB DIRECT 1101 OPERATING SUPPLIES 102038 5460 33.25 SAM'S CLUB DIRECT 1101 OPERATING SUPPLIES 106010 5460 55.42 221.67 SCHUR, PAUL 503480/54910 77 CRESTVIEW - DEPOSIT REFUND 910000 2423 200.00 SCIARRETTA ENTERPRISES, INC 15-184137 CLEAN UP - FAIRVIEW CUL-DE-SAC 102050 5365 535.60 SCIARRETTA ENTERPRISES, INC 15-184138 LANDSCAPE MAINT - MULTIPLE LOCATIONS 102050 5365 950.00 SCIARRETTA ENTERPRISES, INC 15-184139 LANDSCAPE MAINT - MULTIPLE LOCATIONS 502031 5320 960.00 SCIARRETTA ENTERPRISES, INC 15-184140 CLEAN UP - WAUKEGAN & LAKE COOK RD 102037 5365 2,600.00 5,045.60 SEDGWICK CLAIMS MANAGEMENT SRVCS INC B1056951 U/C ADMIN SRVCS: 10/09/15 - 01/09/16 101111 5365 125.00 SHERIDAN AUTO PARTS & MACHINE 877025 STOCK - FILTERS 702050 5470 25.95 SHERIDAN AUTO PARTS & MACHINE 877026 STOCK - OIL FILTERS 702050 5470 45.96 SHERIDAN AUTO PARTS & MACHINE 877304 STOCK - AIR/OIL FILTERS 702050 5470 359.45 431.36 SHRAGO, ROBERT 509628 TREE APPLICATION REFUND - 650 CARLISLE 100001 4232 75.00 SIESS, KAY 509182 TREE APPLICATION REFUND 100001 4232 75.00 SIMO BROTHERS TREE SERVICE 509830 TREE APPLICATION REFUND - 904 FOREST 100001 4232 75.00 SMALL BUSINESS RESOURCE GROUP 2015.09.26 HARVEST FEST PERFORMANCE - STRING THEORY 101210 5387 500.00 SPIELMAN, MARK OR MERLE 509625 TREE APPLICATION REFUND 100001 4232 75.00 SPS THE PRINTING CO INC 4870 PRINTING - BUILDING PERMIT CARDS (1,000) 101330 5335 741.00 STANDARD EQUIPMENT CO C05626 SWEEPER PARTS 702050 5470 389.32 STANDARD EQUIPMENT CO C06027 SWITCH - #702 702050 5470 237.10 626.42 SWAGIT PRODUCTIONS LLC 6231 VIDEO STREAMING SERVICES/BOARD MEETINGS - AUG 15 101210 5364 645.00 SWANSONS BLOSSOM SHOP LTD 254169/254171 GIFTS - FLORAL ARRANGEMENTS 101210 5387 92.95 SWANSONS BLOSSOM SHOP LTD 254169/254171 GIFTS - FLORAL ARRANGEMENTS 102010 5365 31.50 SWANSONS BLOSSOM SHOP LTD 254169/254171 GIFTS - FLORAL ARRANGEMENTS 502010 5365 31.50 SWANSONS BLOSSOM SHOP LTD 254169/254171 GIFTS - FLORAL ARRANGEMENTS 542010 5365 32.00 187.95 Page 4 of 5 September 21, 2015 Board Meeting Vendor Invoice # Description Org Obj Total Invoice SWEIG, KRISTY OR DAVID 508575 TREE APPLICATION REFUND 100001 4232 75.00 TAUB, STEVE AND JODI 387690/50615 1142 WARRINGTON - DEPOSIT REFUND 910000 2410 2,500.00 THE CARE OF TREES INC 20031359-00000350 TREE MAINTENANCE INJECTIONS 102037 5365 97.00 THELEN MATERIALS LLC 326060 DIRT/STONE 542031 5421 1,200.00 THELEN MATERIALS LLC 326370 STONE/CONCRETE OUT 102050 5421 1,349.14 2,549.14 TOBAN, SCOTT OR LINDSEY 509161 TREE APPLICATION REFUND 100001 4232 75.00 TOKARZ, BRAD 082815 EXPENSE REIMB - TRAINING TRAVEL 106034 5211 94.88 TSAGANOS, THOMAS 510288 TREE APPLICATION REFUND 100001 4232 75.00 UNITED RADIO COMMUNICATIONS INC 109005008-1 RADIO REPAIR 176020 5323 80.07 UNITED RENT-A-FENCE INC 09082015 HARVEST FEST - FENCE RENTAL 101210 5387 1,312.50 URS CORPORATION 37615681 KATES RD BRIDGE/PH I/072515-082115 222082 5362 7,481.24 USABLUEBOOK 733865 HIP BOOTS - ANDERSON 542052 5130 116.95 USABLUEBOOK 737882 LOCATOR 542031 5421 825.90 942.85 VERIZON WIRELESS 9750962193 MONTHLY CELLULAR TELECOM - AUG 15 101111 5540 20.48 VERIZON WIRELESS 9750962193 MONTHLY CELLULAR TELECOM - AUG 15 101210 5540 179.49 VERIZON WIRELESS 9750962193 MONTHLY CELLULAR TELECOM - AUG 15 101330 5540 306.03 VERIZON WIRELESS 9750962193 MONTHLY CELLULAR TELECOM - AUG 15 102010 5540 298.24 VERIZON WIRELESS 9750962193 MONTHLY CELLULAR TELECOM - AUG 15 102110 5540 292.31 VERIZON WIRELESS 9750962193 MONTHLY CELLULAR TELECOM - AUG 15 106010 5460 149.90 VERIZON WIRELESS 9750962193 MONTHLY CELLULAR TELECOM - AUG 15 106010 5550 497.50 VERIZON WIRELESS 9750962193 MONTHLY CELLULAR TELECOM - AUG 15 106034 5550 188.56 VERIZON WIRELESS 9750962193 MONTHLY CELLULAR TELECOM - AUG 15 176020 5550 722.19 VERIZON WIRELESS 9750962193 MONTHLY CELLULAR TELECOM - AUG 15 502010 5540 312.44 VERIZON WIRELESS 9750962193 MONTHLY CELLULAR TELECOM - AUG 15 542010 5540 231.95 VERIZON WIRELESS 9750962193 MONTHLY CELLULAR TELECOM - AUG 15 542052 5540 225.20 VERIZON WIRELESS 9750962193 MONTHLY CELLULAR TELECOM - AUG 15 702050 5540 77.84 3,502.13 WALGREEN NATIONAL CORP JUN15 SALES TAX REBATE - JUN 15 SALES 101111 5395 546,174.60 WARREN TOWNSHIP 111315 TRAINING: KROPP/TBD 106034 5212 80.00 WASTE MANAGEMENT 5548728-2008-5 REFUSE SERVICE - AUG 15 582030 5391 277.20 WASTE MANAGEMENT 5548729-2008-3 REFUSE SERVICE - AUG 15 582030 5391 2,433.20 WASTE MANAGEMENT 5548739-2008-2 REFUSE SERVICE - AUG 15 582030 5391 485.10 WASTE MANAGEMENT 5548740-2008-0 REFUSE SERVICE - AUG 15 582030 5391 616.00 WASTE MANAGEMENT 5552939-2008-1 REFUSE SERVICE - AUG 15 582030 5391 97,873.92 WASTE MANAGEMENT 5552940-2008-9 REFUSE SERVICE - AUG 15 582030 5391 271.04 WASTE MANAGEMENT 5552941-2008-7 REFUSE SERVICE - AUG 15 582030 5391 1,151.92 WASTE MANAGEMENT 5552942-2008-5 REFUSE SERVICE - AUG 15 582030 5391 414.72 103,523.10 WEST CENTRAL MUNICIPAL CONFERENCE 0006180-IN MEMBER DUES - FY 2016 102037 5365 575.00 WEST SIDE EXCHANGE M00346 BUCKET FOR KUBOTA 102050 5322 440.33 WEST SIDE EXCHANGE M00346 BUCKET FOR KUBOTA 502050 5322 440.33 WEST SIDE EXCHANGE M00346 BUCKET FOR KUBOTA 542031 5322 440.34 1,321.00 WHOLESALE DIRECT INC 000216245 STOCK - AMBER LED LIGHT 702050 5470 87.38 WILDE, ARTHUR 500047/54762 705 WARWICK - DEPOSIT REFUND 910000 2423 200.00 WILSON LAWN & LANDSCAPE 083115 COMPLIANCE MOWING - 679 CASTLEWOOD/1256 OXFORD 101330 5365 150.00 WINER & WINER AUG-15 PROSECUTION SERVICES: AUG 15 106010 5361 5,320.00 ZACHAR, GERALD W 091015 EXPENSE REIMB - TRAINING 106033 5212 199.00 ZIEBELL WATER SERVICE PRODUCTS 230359-000 METER COUPLINGS 502050 5421 750.00 ZIEBELL WATER SERVICE PRODUCTS 230409-000 FIRE HYDRANT 502050 5421 3,200.00 ZIEBELL WATER SERVICE PRODUCTS 230483-000 COPPER TUBING/FITTINGS 502050 5421 1,009.80 4,959.80 Total Invoices $ 1,473,002.61 Pre-Paid Checks GARO EMERZIAN AND AMY EMERZIAN PARCEL #105/2 DEERFIELD RD LAND ACQUISITIONS - PARCEL #0105 222082 5362 5,100.00 Total Pre-Paid Checks $ 5,100.00 Pre-Paid Wire Transactions US BANK SNKTRSTAUG15 TRUST FEES/SINK ACCT/AUG 15 367072 5369 42.87 Total Pre-Paid Wire Transactions $ 42.87 Grand Total $ 1,478,145.48 Page 5 of 5 To the Finance Director: The payment of the above listed accounts has been approved by the Board of Trustees at their meeting held on September 21, 2015 and you are hereby authorized to pay them from the appropriate funds. (Treasurer)  REQUEST FOR BOARD ACTION Agenda Item: 15-83-1 Subject: Ordinance Authorizing Parking Restrictions on Ambleside Drive – 2R Action Requested: Second Reading Originated By: Police Department Referred To: Mayor and Board of Trustees Reports and Documents Attached: • Memorandum dated September 1, 2015, from Chief Sliozis to Kent Street with background and reason for request. • Ordinance Establishing Parking Restrictions on Ambleside Drive Between Windcrest Drive and Wincanton Drive Date Referred to Board: September 21, 2015 Action Taken: I DEERFIELD POLICE DEPARTMENT DATE: September 1, 2015 TO: Kent Str~et, Village Manager •" ' 4. .,., '... .\ ·, . "' ·. . • '.;.. ·- .. ·t--,~. FROM. Chi~f John i: Sntizis CC: SUBJECT: Request for Board Action: An Ordinance Establishing Parking Restrictions on Ambleside Drive Between Windcrest Drive and Wincanton Drive On Tuesday, September 8, 2015 at the next regularly scheduled meeting of the Mayor and Board of Trustees the Police Department will present a Report and Recommendation concerning parking restrictions on Ambleside Drive between Windcrest Drive and Wincanton Drive. HISTORY During the 2015 school year, the police department received several complaints from local residents concerning pedestrian safety at a pedestrian crosswalk in the 700 block of Ambleside Dri\'e. The crosswalk is utilized to access Walden Park and Walden School. At the present time "No Parking" signs are posted on both sides of Ambleside Drive from Windcrest Drive to 719 Ambleside Drive. The concerns expressed by residents indicate parents of students at Walden School are utilizing the location to drop-off and pick-up students during school days. In doing so, they violate the No Parking regulations for the area and cause a "blind spot" when children walk out from between vehicles at the pedestrian crossing. During the closing months of the 2014-15 school year staff was assigned to monitor and assess these concerns at the location. Several parents were seen to be in violation and spoken to about the No Parking regulation and the safety concerns. Additional observations showed parents were in compliance when an officer was stationed in the area. However, nearby residents provided photographic proof that parents were non-compliant when officers were not present. Additionally, the current ordinance allows drop off in a No Parking zone. This matter was presented to the Safety Council at the May 26, 2015 meeting. The Council heard testimony from two residents that attended the meeting and subsequently unanimously recommended changing the "No Parking" restriction to "No Parking or Standing". Observations by staff and residents indicate the parental behavior has not changed with the advent of the 2015-16 school year. The Village Board has previously taken action to address a similar situation on Appletree Lane at the Wilmot School pedestrian crossing. Village Counsel subsequently prepared "An Ordinance Establishing Parking Restrictions on Ambleside Drive Between Windcrest Drive and Wincanton Drive" (attached). The proposed ordinance restricts parking and standing on both sides of Ambleside Drive from the south curb line of Ambleside Drive at the intersection ofWindcrest Drive a distance of290 feet south to a point ending at 719 Ambleside Drive.  ' . RECOMMENDATION It is the recommendation of the Police Department and Safety Council that the Mayor and Village Board adopt the proposed "Ordinance Establishing Parking Restrictions on Ambleside Drive Between Windcrest Drive and Wincanton Drive". John J. Sliozis Chief of Police  VILLAGE OF DEERFIELD LAKE AND COOK COUNTIES, ILLINOIS ______________________________________________________________________________ ORDINANCE NO._____________ AN ORDINANCE ESTABLISHING PARKING RESTRICTIONS ON AMBLESIDE DRIVE BETWEEN WINDCREST DRIVE AND WINCANTON DRIVE ______________________________________________________________________________ BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, in the exercise of its home rule powers, as follows: SECTION 1: In accordance with the provisions of Section 22-64 of the Deerfield Municipal Code, Section 22-165 of the Deerfield Municipal Code entitled “Exhibit E, No Parking or Standing Places” be and the same is hereby amended to add the following to the list of highways or portions thereof where no person shall stand or park a motor vehicle: On Ambleside Drive – on both sides of Ambleside Drive from the south curb line of Ambleside Drive at the intersection of Windcrest Drive a distance of 290 feet south to a point ending at 719 Ambleside Drive. SECTION 2: That this Ordinance, and each of its terms, shall be the effective legislative act of a home rule municipality without regard to whether such Ordinance should: (a) contain terms contrary to the provisions of current or subsequent non-preemptive state law; or, (b) legislate in a manner or regarding a matter not delegated to municipalities by state law. It is the intent of the corporate authorities of the Village of Deerfield that to the extent that the terms of this Ordinance should be inconsistent with any non-preemptive state law, this Ordinance shall supersede state law in that regard within its jurisdiction. -1-  SECTION 3: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. PASSED this _______ day of _______________________, 2015. AYES: NAYS: ABSENT: ABSTAIN: APPROVED this _________ day of _________________________, 2015. ______________________________ Village President ATTEST: ____________________________ Village Clerk -2-  VILLAGE OF DEERFIELD LAKE AND COOK COUNTIES, ILLINOIS ______________________________________________________________________________ ORDINANCE NO._______________ AN ORDINANCE ESTABLISHING PARKING RESTRICTIONS ON AMBLESIDE DRIVE BETWEEN WINDCREST DRIVE AND WINCANTON DRIVE ______________________________________________________________________________ PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, this _________ day of ________________, 2015. Published in pamphlet form by authority of the President and Board of Trustees of the Village of Deerfield, Lake and Cook Counties, Illinois, this _____ day of ____________, 2015.  REQUEST FOR BOARD ACTION Agenda Item: 15-87 Subject: Authorization to Purchase a New Loader Mounted Snow Blower (Fleet #816) Action Requested: Award Bid to Lindco Equipment (NTE $141,832.00) Originated By: Public Works Department Referred To: Mayor and Board of Trustees Background and Reason for Request The Public Works Department currently maintains one loader mounted snow blower (SnoGo) that is used to blow large quantities of snow into an adjacent dump truck. This piece of equipment is vital to the Village’s snow removal operations. The current SnoGo was purchased in 1992 and had a 12 year life expectancy. However, due to a quality product and regular preventative maintenance by village staff, the SnoGo has lasted 23 years. The expenditure has been budgeted for within the Village of Deerfield Vehicle and Equipment Replacement Fund (VERF). Two sealed bids were received and publicly opened and read aloud at 10:00 am on August 28, 2015. The result of the bid opening is as follows: Bidders: Base Bid Trade In* Net Lindco Equipment, Merrillville, IN $151,832 $10,000 $141,832 Kodiak America, LLC, Burley, ID $128,100 $2,000 $126,000 *Trade-In: (SnoGo) Loader Mounted Snow Blower Lindco Equipment is the local distributer for the SnoGo. SnoGo is the leading brand of loader mounted snow blowers in the United States. The SnoGo is used by Northbrook, Highland Park and Lake Forest to name a few local communities. This results in a strong support and knowledge base within the local area. Although not the lowest bid, SnoGo products are known for their quality and reliability. The current SnoGo has lasted almost twice its estimated life span. Additionally, the SnoGo factory is located only one hour away from Deerfield in New Berlin, Wisconsin. Therefore, in the event that SnoGo parts get broken, replacement parts can be quickly obtained from adjacent communities or the factory. Kodiak America is a custom manufacturer of loader mounted snow blowers which are made in Idaho. Replacement parts would take much longer to receive than from SnoGo. We have not been able to view this equipment in this area. A loader mounted snow blower is not used with every snow event. However, when it is used, it is essential that it works to ensure public safety. Regular uses include the night-time downtown snow removal operation and clearing large windrows of snow along Waukegan and Deerfield Roads. There is currently $125,000 in the VERF for the purchase of this equipment. The additional funding would come from funds freed up from equipment that was previously declared surplus. Due to the time it takes to order this piece of equipment, approval of this item is being requested in 2015 when the item has been budgeted for in 2016. Delivery is expected in 2016 and consequently it will be paid for out of the 2016 VERF account. The Director of Public Works and Engineering requests a waiver of competitive bidding and recommends that the Board of Trustees award the bid to Lindco Equipment for an amount not to exceed $141,832 including trade-in. Date Referred to Board: September 21, 2015 Action Taken:  REQUEST FOR BOARD ACTION Agenda: 15-88 Subject: Authorize Contract Supplement for Design Engineering Services to Christopher B. Burke Engineering, Ltd. Action Requested: Authorization Design Engineering Services Contract Supplement to Christopher B. Burke Engineering, Ltd. (NTE $98,012) Originated By: Engineering Department Referred To: Mayor and Board of Trustees Summary of Background and Reason for Request In December of 2010, the Village of Deerfield entered into an agreement with Christopher B. Burke Engineering, Ltd. (CBBEL) for the preparation a Project Development Report (PDR), and Phase II design services, for a federally funded highway improvement along Deerfield Road. Through discussions with the Federal Highway Administration (FHWA), the Illinois Department of Transportation (IDOT), and the Lake County Division of Transportation (LCDOT) the Department has learned that the project will be available for outside funding that will cover the expenses for construction and construction engineering. The funding available for the project, which is estimated at nearly $22 million is to be appropriated through a combination of programs including but not limited to federal funding (CMAQ), the Illinois Surface Transportation Urban program (STU), LCDOT tax funds for highway improvements, and the State Road Funds program (SRF). During development of contract plans and specifications, and as a result of discussions with the other parties involved, the overall scope of work has increased. The project originally included reconstruction of Deerfield Road between the Metra underpass and Waukegan Road, reconstruction of Deerfield Road between Waukegan Road and the eastern Village limit, water main replacement, sanitary sewer repair and lining, storm sewer replacement, and removal/replacement of sidewalk along the south side of Deerfield Road. As the design work progressed, and other agencies were brought into discussions, the overall scope of work expanded. Many of the changes were driven by the proposed jurisdictional transfer of the route from the Village to Lake County. Recently, the work between the Metra underpass and Waukegan Road has been changed to include full depth reconstruction, resurfacing limits have been extended through the City of Highland Park to US Route 41, IDOT intends to include rehabilitation of 4 bridge decks and full replacement of 1 bridge deck, and the removal/replacement of the nine traffic signals within the extent of the project was also added. The design proposal from CBBEL that we are currently working under will soon be surpassed due to significant changes in scope of work. Additional services were needed due to the changing the project limits, traffic signal design, intersection lighting design, and the design of an over height vehicle detection system. The proposal and contract that were originally executed for Phase II Engineering was $529,985.70, and since the original contract we have had 4 design supplements; $12,000 for environmental surveys, $99,225 for easements and land acquisition services, $150,000 for project scope changes, and this request in the amount of $98,012 for additional scope changes. The total cost for the design portion of the Deerfield Road project is currently $889,222.70. This will be the final amendment to the Phase II contract and will complete all bidding contract documents, engineering plans, and bidding services for the improvement. However, there may be additional fees required should the project letting get moved to January 2016. The Assistant Director of Public Works and Engineering recommends acceptance of the Christopher B. Burke Engineering, Ltd proposal for supplemental Phase II engineering services in the amount of $98,012. Reports and Documents Attached None Date Referred to Board: September 21, 2015 Action Taken: _______________________________