Cemetery Commission

APPROVED COPY Deerfield Cemetery Commission Meeting Minutes August 12, 2015 Members of the Commission assembled at 6:30 p.m. at the Deerfield Cemetery grounds located at 570 Waukegan Road prior to the start of the regular meeting. The main focus was to follow up from the April 28th inspection of the grounds and make sure all items that the commission requested be addressed were completed. A meeting of the Deerfield Cemetery Commission was held on Wednesday, August 12, 2015 at 7:00 p.m. in the Village Hall Community Conference Room at 850 Waukegan Road, Deerfield, Illinois. Chairman Grossman called the meeting to order at 7:10 p.m. Present were: Maynard Grossman, Chairman John Zobus Paul Meintzer Absent: Mike Cramer Daniel Ziemba Also present: Jean Spagnoli, Village Planner Debbie Galante, Secretary Public Comment: There was no public comment Document Approval: The minutes of the April 28, 2015 meeting were unanimously approved. Business: 1. Review observations made at the cemetery grounds Chairman Grossman reviewed items with the commission that were discussed during the grounds inspection just prior to the meeting. Mr. Meintzer will fill in between the pavers at the Memorial Pole with polymeric sand as well as level out and rearrange a few of the pavers around the edge. Ms. Spagnoli will check with Moore Landscapes regarding a purple flowered plant that is missing just south of the pole. There is an issue along the west fence line with sod that was put down and is now dead assumably from not being watered. Ms. Spagnoli will find out whose responsibility it is to maintain the newly planted grass. Both Mr. Zobus and Mr. Meintzer think putting down seed Deerfield Cemetery Commission August 12, 2015 Page 2 of 2 would be better than sod. One of the crabapple trees to the north looks as though it might be diseased. Ms. Spagnoli will have someone take a look at it to see if it can be treated and saved. 2. Review proposal from Sure-Set Monument Service A check was received from Moore Landscapes to reimburse for damage to three monuments by their workers. Sure-Set Monument Service did the repairs on them and Ms. Spagnoli will authorize the invoice for payment. Sure-Set Monument Service also created a proposal for repairs to five additional monuments that need to be caulked and or leveled. The commission was so pleased with the restoration work, they unanimously approved to have the additional work done. At least one more inspection of the grounds will be done prior to the winter season for any items that may need to be addressed. 3. Next meeting date Ms. Spagnoli will email commission members to confirm either October 13th or 20th for the next meeting. Items from the Commission: The Deerfield Public Library is conducting a historical Cemetery Tour the fourth weekend in October. Information should be going out in the Library newsletter in the next couple weeks. They plan to have three groups of 12 over two days with pre- registration required. Items from Staff: Ms. Spagnoli shared that she had been at a cultural event over the weekend and met a gentleman who does gravestone rubbings. He showed her a fabric used along with a wax type product that is safe to use on the stones. This could possibly be helpful in retrieving information from some of the stones in the cemetery that are losing the engraving due to age and weather. Adjournment: There being no further business or discussion the meeting was adjourned at 7:30 p.m. Respectfully submitted, Debbie Galante Secretary