Family Days Commission

MINUTES FAMILY DAYS COMMISSION November 2, 2015 The Family Days Commission met in the Community Conference Room of the Village Hall at 4:00 p.m. on Monday, November 2, 2015. In attendance were: Present: Barb Reich, Co-Chair Judy Geuder Phil Bettiker Angie Butera Mike Butera Barry Gray Ed Seidman Also Present: David Fitzgerald, Management Analyst Tom Keane, Police Department Bob Phillips, Public Works Minutes Commissioner Bettiker made a motion to approve the October 5, 2015, minutes and Commissioner Geuder seconded the motion. The motion passed unanimously. Public Comment There were no comments from the public. 2016 Parade Route Co-Chair Reich noted that the parade route will need to change for 2016 due to the Deerfield Road Reconstruction Project. Staff prepared a map showing the regular parade route and two parade route options. Option 1 starts at Deerfield High School, travels south on Waukegan Road to Deerfield Road, heads west on Deerfield Road and then goes north on Park Avenue, where it ends. This option allows for the parade to pass Village Hall. Option 2 starts at Deerfield High School, travels south on Waukegan Road to Hazel Avenue, heads west on Hazel and then goes south on Park Avenue, where it ends. Deputy Director of Public Works Phillips reported that the portion of Deerfield Road between Waukegan Road and the Metra underpass may be closed to all traffic due to construction during July. Because of this, he advised against going with Option 1. Commissioner Geuder noted that buses for parade performers will need to park around Park Avenue, so police and Public Works should be sure to block off an area for them. Deputy Chief Keane noted that the buses can take Jewett Park Drive to Waukegan to leave the area. Commissioner Geuder noted that it is very important to communicate the parade route change well in advance of next summer. Deputy Chief Keane discussed communicating to parade participants to access DHS via Half Day Road and to coordinate the road closure with Bannockburn. Commissioners discussed staging for the parade. Commissioner Geuder will use traffic cones with sticks to mark out the parade lineup. Co-Chair Reich noted that it is important to notify both neighbors along the old parade route and neighbors along the new route of the change to give them time to plan. Commissioner Geuder made a motion to accept Option 2 as the 2016 parade route. Commissioner Gray seconded the motion. The motion was unanimously approved. E-Mails from the Village Co-Chair Reich reported that Family Days is going to get Village-issued e-mail addressed. The e-mail addresses will be for the parade, amusements, arts and crafts and one for general Family Days use. Analyst Fitzgerald noted that these e-mail addresses would be subject to the Freedom of Information Act and should be used only for Family Days-related activities. Next Meeting Co-Chair Reich noted the next meeting would be held on April 11, 2016. Other meeting dates were set for May 2, 2016, and June 6, 2016. Adjournment Commissioner Bettiker motioned to adjourn. Commissioner Gray seconded the motion. The motion passed unanimously. The meeting adjourned at 5:13 p.m. Respectfully Submitted, David Fitzgerald Management Analyst