Family Days Commission

MINUTES FAMILY DAYS COMMISSION April 11, 2016 The Family Days Commission met in the Community Conference Room of the Village Hall at 4:00 p.m. on Monday, April 11, 2016. In attendance were: Present: Barb Reich, Co-Chair John Coughenour, Co-Chair Judy Geuder Mike Butera Barry Gray Ed Seidman Also Present: David Fitzgerald, Management Analyst Tom Keane, Police Department Minutes Commissioner Seidman made a motion to approve the November 2, 2015, minutes and Commissioner Geuder seconded the motion. The motion passed unanimously. Public Comment There were no comments from the public. 2016 Parade Route Analyst Fitzgerald reported that he had reached out to the North Shore Chinese Christian Church regarding placing the announcer and stage on their property. He noted that they requested a letter be sent and that he is awaiting their response. He also reported a mailing will go out to homes that will be impacted by the road closure. Commissioner Geuder reported that she is lining up the paid performers and is waiting for parade application to come in. She reported that Mike Delaney was not going to be the parade marshal this year. She has lined up the American Legion to be the grand marshal and picked the parade theme of “Heroes in Our Community.” She noted that she will have the use of the front and back lots at Deerfield High School, which allows for plenty of space for staging. She requested the use of orange traffic cones with sticks to affix numbers for staging. Deputy Chief Keane noted that Bannockburn Police would be able to let parade participants through road barricades. Updates Commission/Committee List Co-Chair Reich requested an updated contact list for the new Committee members. Entertainment/Stage Commissioner Mike Butera reported that this is the final year in a three-year contract with American Mobile Staging. He stated that Energy Productions will participate again this year on July 3, July 4, and be in the parade again. He noted that Friendly Farms and Four Seasons are both participating on July 4, with Four Seasons bringing more carnival-like rides. On July 3, Banner Day Camp will have a sand art booth in the pavilion. Food Vendors Co-Chair Coughenour reported that Cookers has said they will participate again. He noted that Tropical Chill, Tiki Island and Fresh Thyme are also on board for this year. Bike Parade Route and Location Commissioner Mike Butera reported that he would coordinate with Holy Cross Church to hold the set up for the bike parade in their parking lot. The Bike Parade route will go down Hazel. Police will assist and staff will make a map. Fundraising Thermometer Commissioner Mike Butera stated he would like to see it go up soon and be moved around to different locations. Glow Items Vendor Co-Chair Reich reported that we will use the same glow item vendor as last year. She noted that members of the Optimists Club may sell some simple glow items from the vendor and take donations. Wrist Band Prices The Commission agreed to a price of $15 for one wrist band with each additional wrist band $10 per family. Parents will be allowed on some rides. Other Items for Consideration Port-a-potties will be delivered to DHS this year. It was estimated that six would be needed. More port-a-potties were requested for July 3. Analyst Fitzgerald will bring a map to the next meeting to help determine placement. Deputy Chief Keane recommended communicating to the public the open containers of alcohol are not allowed. Co-Chair Reich suggested signs that read “Family Friendly Event. No Open Containers of Alcohol. No Sparklers.” Co-Chair Reich noted the next meetings would be held on May 2, 2016, and June 6, 2016. Adjournment Co-Chair Coughenour motioned to adjourn. Commissioner Geuder seconded the motion. The motion passed unanimously. The meeting adjourned at 4:45 p.m. Respectfully Submitted, David Fitzgerald Management Analyst