Family Days Commission

MINUTES FAMILY DAYS COMMITTEE April 3, 2017 The Family Days Committee met in the Executive Board Room of the Village Hall at 4:00 p.m. on Monday, April 3, 2017. In attendance were: Present: Barb Reich, Co-Chair John Coughenour, Co-Chair Michele Edelmuth Judy Geuder Barry Gray Ed Seidman Also Present: Justin Keenan, Public Works Analyst Minutes Commissioner Geuder made a motion to approve the October 5, 2016, minutes and Commissioner Seidman seconded the motion. The motion passed unanimously. Public Comment There were no comments from the public. New Business a. Waste Management port-a-potties budget increase Co-Chair Coughenour informed the committee that the lowest quote from Waste Management for the port-a-potties came in $250 over budget. Commissioner Geuder motioned to approve the budget increase and Commissioner Edelmuth seconded the motion. The budget increase passed unanimously. Commission Reports a. Dog Show Co-Chair Barb informed the commission that Veterinary Specialty Clinic has agreed to become involved with the dog show. They are requesting two corporate booth locations. b. Optimist Collection Commissioner Edelmuth informed the commission that she spoke to another Optimist group about how they collected money for their firework show. This group uses 55-gallon drums and collects money before and after the event with two volunteers per drum. She also noted that the commission may want to try to work with the youth optimist club to learn if they are available to volunteer on the 3rd and 4th of July. Additionally, it might be possible to install barricades to funnel attendees past the collection drums. Co-Chair Reich mentioned that ropes might be a challenge due to the safety concerns of blocking a portion of the entrance/exit. This would have to be discussed with the police and fire departments for their approval. Co-Chair Reich also noted that if this new layout is approved, there  needs to be enough volunteers. Commissioner Edelmuth intends to research 55-gallon drums options to see what options are available. c. Parade Commissioner Geuder informed the commission that unfortunately the parade has lost a few attendees that have historically been in the parade. She believes that the lower attendance can be attributed to the holiday falling on a Tuesday this year. It is easier to recruit parade attendees when the 4th of July falls on a weekend. d. Rotary Race Commissioner Gray informed the Commission that CARA has adopted new requirements for the race form. He has been working with Staff Liaison Keenan to complete these requirements. Commissioner Gray also informed Liaison Keenan that he must send a letter to the fire district to request a firetruck and EMT’s on site during the race. A letter must also be sent to the police department to request police officers on bicycles during the event. EMT’s should also be requested on the 4th at Jewett Park. e. Fireworks Staff Liaison Keenan informed the commission that the firework contract with Mad Bomber has been signed and will be submitted shortly. The contact included the 2 year extension that was discussed at the October meeting. Other Items for Consideration Commissioner Edelmuth mentioned that it might be a good idea to give volunteers vests to help identify them as official representatives. This might make it easier for them to solicit donations and work with attendees. She will look into different options and present them at the next meeting. Staff Liaison Report Liaison Keenan informed the commission that the Kate’s Road Bridge was shut down early due to structural concerns. However, the bridge is still open for pedestrian traffic and could be used by residents who parked in the corporate 500 parking lot during the July 3rd firework show. Next Meeting The next meetings are scheduled for May 8, 2017 and June 5, 2017. Please note that the next meeting in May is on the second Monday. Adjournment Commissioner Geuder motioned to adjourn. Commissioner Edelmuth seconded the motion. The motion passed unanimously. The meeting adjourned at 4:55 p.m. Respectfully Submitted, Justin Keenan, PW Analyst