Plan Commission

APPROVED PLAN COMMISSION VILLAGE OF DEERFIELD The Plan Commission of the Village of Deerfield held a Workshop Meeting at 7:30 P.M. on September 10, 2015 at the Village Hall, 850 Waukegan Road, Deerfield, Illinois. Chairperson Oppenheim called the meeting to order. Present were: Mary Oppenheim, Chairperson Alan Bromberg Jim Moyer Stuart Shayman Absent: Bob Benton Larry Berg Elaine Jacoby Also present: Jeff Ryckaert, Principal Planner Dan Nakahara, Associate Planner Public Comment on a Non-Agenda Item There were no comments. (1) Prefiling Conference: Amendment to the Special Use for the Deerfield-Bannockburn Fire Protection District to Allow a Complete Re-roof at 500 Waukegan Road Fire Chief Ian Kazian, Deerfield-Bannockburn Fire Protection District, introduced members of their Board, Phil Bettiker, Jeff Hansen and Kim Barkemeyer, Deputy Chiefs Ray Larson and Glen Zemke and architect Jake Davis of DLR Group. Chief Kazian noted that several years after their fire station building was built in 1996, there were some water leakage problems with their roof due to the roof design and the installation of the roof material. Chief Kazian commented that they need to change the design of their roof line to address the issues that they are having with water leaking into the building and the significant water damage. The proposed roof will be standing seam metal roof of a champagne color. He said the fire station is a large building sitting by itself and the goal was to a neutral color. Chief Kazian noted that between 2004 to 2013 they have spent over $100K in repairs to the roof which does include the insurance cost from the damage to the interior. They have exhausted their options and feel a complete re-roof is warranted. Jake Davis noted that the building is a public safety building and its use has been interrupted a number of times by water that has leaked into the building. He commented that the problem is two-pronged; one being that the roof that was installed was not properly vented and not properly separated causing premature aging of the roof Workshop Meeting September 10, 2015 Page 2 tiles. The second problem is valleys created by the roof over the apparatus bay and the lower sections of the building. During the winter, snow dams form in these valleys causing the water leakage issues. Mr. Davis noted that the re-roof design will involve structural alterations to the roof to eliminate the existing large valleys. The new roof will not be taller than the height of the existing roof. The roof will be reinsulated and energy efficient. The material being contemplated is steel. Chief Kazian commented that they have chosen a neutral color and a structural design that will minimize any impact on the community. Commissioner Bromberg asked how long the project will take to complete. Chief Kazian is hoping to have approval by the end of the year and to start construction in early spring with a timeline of approximately 12-14 weeks. He added that bidding out the roof in the off season may offer some discounts. Chief Kazian noted that the cost of the roof is being handled through their capital reserve fund so no bonds will need to be issued. Commissioner Moyer asked if there will be any maintenance of the new roof. Mr. Davis commented that the material will have a baked on finish, be highly durable and have a 20-30 year product life. Chief Kazian stated that they have hired a construction manager to ensure that the roof is installed correctly. Chairperson Oppenheim recognizes that the building profile will change significantly and feels that the design is clever. She asks that the drawing elevations that were submitted, be clarified because some of the elevations drawings were mislabeled. Commissioner Shayman commented that this proposal will be an improvement and appears to be a good solution to getting rid of most of their current issues. He likes the more permanent roofing material. Commissioner Moyer feels that the valleys will not be as extreme. Chief Kazian also noted that they have hired a construction manager because the building will continue to be occupied, fully functional and there will be no delays in their response during the construction process. They are confident that they will have the space on site to accommodate the construction while having little impact to the surrounding properties. Chief Kazian noted that they have reached out to Coromandel to let them know what they are proposing and that they are open to any questions they have about their plan. Chairperson Oppenheim suggested that they give the neighbors a timeline on the construction process because there will be questions on noise and impact on their properties. A public hearing is scheduled for this petition on October 8, 2015. (2) Prefiling Conference: Class A Special Use for the Proposed Escape Beauty Salon in the Building Located at 711 Orchard Street (Dr. Al LePelusa, DDS LTD and Jasmine Metz) Kevin Metz, introduced his sister Jasmine Metz who has been a hair stylist for approximately 44 years and has had her business in Northbrook, Illinois for the last 11 years. The historic home that currently houses her business is part of a redevelopment and Ms. Metz is forced to relocate her business. Ms. Metz would like to locate her business at 711 Orchard Street. Mr. Metz introduced Stuart Katz, registered agent for Workshop Meeting September 10, 2015 Page 3 property owner of the building as Dr. LePelusa, owner of 711 Orchard Street, is out of town. Mr. Metz explained that his sister will be the lone stylist in the 1,194 square foot space and will have two part-time nail technicians that will alternate days. Currently the building is occupied by two dentists with their hours defined in the petitioner’s submitted material. Ms. Metz’s business is closed on Sundays, Mondays and every other Wednesday. She sees one person at a time with one potential customer in the waiting are at times. Typically clients are scheduled and she has a regular clientele. Mr. Metz noted that he has had a brief discussion with Jean Spagnoli to ensure that the signage that they propose will meet the requirements. Signage has not been finalized at this time but will be needed for the public hearing. Commissioner Bromberg noted that the petitioner is asking for a waiver of the parking and traffic study. The Commission is comfortable waiving the parking and traffic study but would like the site plan to indicate the parking spaces more clearly so they can see the shared parking and vehicular access onto the site. Mr. Metz commented that the property owner may be making some changes to the parking lot because there is concern with traffic going through this property to the adjacent properties and there is discussion to stop the thoroughfare. He noted that there appears to be temporary barricade around a portion of the parking lot but not sure where the owner is in this process. The Plan Commission would also like to see the proposed signage for the public hearing. There being no further business to discuss the meeting adjourned. Respectfully submitted, Daniel Nakahara