Plan Commission

THE OCTOBER 27, 2016 PLAN COMMISSION MEETING HAS BEEN CANCELLED DUE TO NO QUORUM PLAN COMMISSION Village of Deerfield Agenda October 27, 2016 Deerfield Village Hall, Franz Council Chambers Public Hearing and Workshop Meeting 7:30 p.m. Public Comment on a Non-Agenda Item PUBLIC HEARING (1) Public Hearing on the Request to Amend the Deerfield Depot Sign Plan to Allow RTA Interagency Directional and Informational Signs at the Lake Cook Metra Station in the Deerfield Depot Planned Unit Development (Regional Transit Authority) WORKSHOP MEETING (1a) Discussion of RTA Interagency Signage Document Approval Items from the Commission Items from the Staff Designation of Representative for the next Board of Trustees Meeting Adjournment  MEMORANDUM TO: Plan Commission FROM: Jeff Ryckaert, Principal Planner and Dan Nakahara, Associate Planner DATE: October 20, 2016 RE: Public Hearing on the Request for an Amendment to the Approved Signage Plan for Deerfield Depot Planned Unit Development to allow directional signs within and on-site at the Lake Cook Metra commuter train station, including necessary modifications. Subject Property The subject parcel is part of a commercial Planned Unit Development (PUD) consisting of a Home Depot store; the El Traditional restaurant; the Pea Pod store; Teddy Fabz restaurant; and the Lake Cook Metra commuter train station with a Jimmy John’s restaurant located in the train station. The subject parcel on which the proposed signage is to be located is zoned P-1 Public Lands District and the remainder of this PUD is zoned C-2 Outlying Commercial District. Surrounding Zoning and Land Use North: (across Lake Cook Road) C-2 Outlying Commercial District and I-1 Office, Research and Restricted Industrial District – Demetri’s and Egg Shell Café restaurants and Deerbrook Corporate Center office building South: (across Edens Spur) Village of Northbrook – Underwriters’ Laboratories Product Testing Facility East: C-2 Outlying Commercial District (across railroad tracks) – Deerfield Park Plaza shopping center, Commonwealth Edison transformer site, and Deerbrook Mall shopping center West: I-1 Office, Research, and Restricted Industrial District – 707 Lake Cook Road office building Proposed Plan The Regional Transit Authority (RTA) is proposing an interagency sign program to provide information to transit customers to more easily navigate the region’s transit system. This interagency sign program is an integration of directional and informational signage designed to make transferring transit services as easy and seamless as possible. The proposed signs will assist passengers navigate between Metra train and Pace buses. The petitioners are seeking an amendment to the approved signage plan for Deerfield Depot PUD to allow the proposed directional and informational signs. 1 Staff has asked the petitioners for a detailed written description of the proposed signs, the sign dimensions and the sign locations on the subject parcel and the petitioners have provided this in their materials. In order to avoid repetition by including a detailed description of the proposed new signs in the staff memo, please see the petitioner’s written materials for more detailed information on the plans for the proposed signs. The location of the proposed signage is at the northeast corner of this PUD at this train station platform and bus drop-off/pick-up area as shown on the site plan. Proposed Directional Signs Bus Stop Sign (BS) is 3 square feet (1.5’W X 2.0’H) –Variation required for size Bus Boarding Sign (BB) is 1 square feet (1.5’W X 0.67’W) Directional Sign, Size Type 3 (DSS-3) is 1.5 square feet ( 1.0’W X 1.5’H ) Bus Times Sign (BT) is 1.9 square feet (0.79’W X 2.4’H) Proposed Informational Signs Lake Cook Platform Sign* is 55.7 square feet (11.6’W X 4.8’H) • Lake Cook Platform Sign cabinet structure will house Train Route Diagram(TR), Train Connections Map(TC), Bus Connections Map (BC), and Neighborhood Map(MN) Bus Connections & Station Area Sign is 28.8 square feet (6.0’W X 4.8’H) • Bus Connections & Station Area Sign cabinet structure will house Bus Connections and Station Area ID Maps Zoning Conformance Directional Signs Small non-illuminated signs in any zoning district not exceeding two (2) square feet in gross surface area, displayed for the direction, safety or convenience of the public, including signs which identify rest rooms, freight entrances, drive entrances, deliveries, loading and the like are permitted. Any directional signs that over two (2) square feet or are illuminated will require a sign modification. The petitioner is proposing 4 different type of directional signs (BB, DSS-3, BT) which are all under two (2) square feet in area with the exception of one (1) Bus Stop Sign (BS) which is over two (2) square feet (3 square feet proposed) in area and will require sign modification. The directional signs are mounted on a sign pole and will not exceed 11.25’ in total height. 2 Identification and Informational Signs in the Public Lands District The Zoning Ordinance requires signage in the P-1 Public Lands District to the minimum necessary to adequately identify the use. Signs may be either ground signs or wall signs and ground signs cannot exceed 6 feet in height and may not extend over the lot line. P-1 signage is not to be illuminated unless the public health, safety, or welfare indicates it should be illuminated. The petitioners are proposing three informational signs, two of which are 55.7 square feet which will be located on the Metra platforms and one informational sign of 28.8 square feet. The informational signs will be 6.8’ (6’10”) high and will require a sign modification to be over 6 feet in height. Appearance Review Commission The proposed signage does not need approval from the Appearance Review Commission (ARC) as it is not in their purview. The ARC has jurisdiction in the C-1 and C-2 zoning districts and the subject property is zoned P-1 Public Lands District. 3 Workshop Meeting September 8, 2016 Page 2 Plan Commission had previously taken into consideration the impact that the multi- tenant building would have on the traffic area, and that their focus was to ensure that each tenant appropriately fit into the space, and she is satisfied with the Petition that everyone is going to fit, and that customers can come and go safely from the location. Commissioner Bromberg commented that neighbors have become used to the location being empty; however, although filling the building is going to impact traffic in the area, their ultimate goal is to fill tenant spaces with businesses that positively benefit the community. Chairperson Oppenheim pointed out that the site is also unique in that members of the church across the street also park in the municipal parking lot on Sunday, but the businesses are not busy on Sunday morning, so there’s a lot of interconnectedness, and a really nice synergy. Commissioner Berg motioned to approve the Special Use for a Self-Improvement Facility for Shred415 Deerfield LLC. Commissioner Moyer seconded the motion. The vote was as follows: Ayes: (4) Berg, Bromberg, Moyer, Oppenheim Nays: (0) None The motions passed and this item will be on the October 3rd Village Board of Trustees Meeting agenda. (2a) Discussion of American Mattress Signage The Commissioners agreed the exception to the sign criteria is appropriate and the sign is well designed. Commissioner Bromberg motioned to approve an exception to the approved sign criteria for the Charles Ifergan Commercial Planned Unit Development to allow a new east wall sign for American Mattress. Commissioner Moyer seconded the motion. The vote was as follows: Ayes: (4) Berg, Bromberg, Moyer, Oppenheim Nays: (0) None The motions passed and this item will be on the October 3rd Village Board of Trustees Meeting agenda. (3) Prefiling Conference: Request to Amend the Deerfield Depot Sign Plan to Allow RTA Interagency Directional and Informational Signs at the Lake Cook Metra Station in the Deerfield Depot Planned Unit Development Joseph Moriarty, Regional Transportation Authority (RTA), explained that for the last few years the RTA has been leading a collaborative effort with CTA, Metra, Pace and municipal governments to design and employ a system of interagency signs to help make it easier for passengers to make transfers between Metra Trains, Rapid Transit Trains and buses. The RTA is petitioning the Village of Deerfield for approval to install Workshop Meeting September 8, 2016 Page 3 three sign posts in the parcel just north of the Lake Cook Road Metra Station. The new signage will include replacement bus stop signs and additional information signage to assist passengers in making the transfer from a train to a bus. Mr. Moriarty explained that the proposed signage (pending the Village’s approval) is a part of a larger program of signs that are going to be installed on the Metra Platform; all of the signage has a cohesive design. A bus boarding area flag with the letter “A” is going to be added by the bus stop sign; the signs are going to be 18” X 24” aluminum bus stop signs on an 11’ pole. For the two bus lanes and the access side walk, RTA is only proposing two bus stop signs, which will complement the directional signage on the platform. Mr. Moriarty explained that since the Lake Cook Road Station is a smaller parcel it allows the bus loading area to be located directly north of the train station; therefore, it’s not difficult to locate the bus area, and not a lot of signage is needed to direct commuters to the bus pickup/drop-off area. He noted that their goal is to make it as easy as possible for commuters to go from the train platform to the bus boarding area. The petitioners are planning for design and engineering towards the beginning of 2017, and signage installation around the third or fourth quarter in 2017. Commissioner Berg asked if this project was being done at all the transportation stations that had both bus and train access. Mr. Moriarty explained that the RTA received funding from the Chicago Metropolitan Agency for Planning (CMAP) through the federal government for nineteen locations region wide. The select locations have a high interagency transfer demand, including: five downtown terminal stations: Union Station, Ogilvie, LaSalle, Millennium Park and the Museum Campus. Mr. Moriarty pointed out that the Lake Cook Road Station is a great example of an area where there is a large amount of transfers between Metra and Pace. There are three hundred locations around the region where passengers can make an interagency transfer, and the RTA is focusing on the seventy-five locations with the most demand. Currently fourteen locations in the region already have signage installed, and the RTA’s goal is to complete 20-25 at a time. The Lake Cook Metra Station is one of the initial tier sites. Chairperson Oppenheim explained that the Village of Deerfield’s Zoning Ordinance has certain limitations on the size of directional signs allowed to be posted properties, and the petitioners are requesting more signage and slightly larger signage than is typically allowed under our Zoning Ordinance. Chairperson Oppenheim commented that the Lake Cook Road Metra Station has a lot of buses coming in and out of its transportation center. She also pointed out that the layout of the parking lot around the train station, as well as the location of the train station itself can be confusing. The train station is located in the very back, and the parking lot not only serves the train station, but the businesses located in the train station as well. Chairperson Oppenheim commented that it’s understandable why the Lake Cook Road Station would be selected as one of the initial stations for RTA’s new signage project. Mr. Moriarty noted that one advantage of the layout at the Lake Cook Road Station is that the train platform and the bus stops are within sight distance of each other, so commuters can easily identify the bus pickup/drop-off area as they exit Workshop Meeting September 8, 2016 Page 4 the train. However, it can be difficult for first time users to identify where to go, and which bus to take to get to their destination. Mr. Moriarty explained that the RTA’s ultimate goal was to post signage that made commuters riding experiences as consistent and easy as possible. The RTA uses the term “seamless”, as their goal is for commuters to have seamless transfers from one transportation system (mode) to another. Mr. Moriarty noted that both Metra and Pace are very successful at the Lake Cook Road Station, and the new signage is designed to be an added value for customers. Chairperson Oppenheim commented that the petitioner’s request is for a directional signage package that includes the installation of bulletin boards on the train platform in addition to the bus stop signage. Mr. Moriarty confirmed, and commented that there are currently 4 demonstration locations up and running, including: the Davis Station in Evanston and the Van Buren Station. The Joliet Union Station has a train connections diagram with the CTA System superimposed upon the Metra System (locations where passengers can make transfers are highlighted on the train connections diagram). He noted that each specific location features specially designed signage based on the locations signage demands. The designs include: bus connection diagrams (designed for stations where all the buses radiate from a certain location, similar to the Lake Cook Road Station), neighborhood maps, train route diagrams, etc. The RTA is in its expansion phase of their signage project with 14 regional locations in the downtown, suburban and outlying Chicago area; all of which have a large amount of train to bus connections. Commissioner Berg asked if any of the proposed signage was going along Lake Cook Road, or if all of the signage was going to be located on the northeast corner of Metra’s property. Mr. Moriarty clarified that in addition to the proposed bus stop signage there would be new signage featured on the Metra Platform. He noted that there was not going to be signage located along Lake Cook Road. Chairperson Oppenheim reiterated that the signage was all within the Lake Cook Metra Station property. Chairperson Oppenheim commented that the petitioners have a very complete, thorough packet of information, and that the information provided would be sufficient for the Public Hearing. Chairperson Oppenheim commented that in her opinion the more information posted for commuters in a train station, the better. Chairperson Oppenheim advised the petitioners that in the interest of full disclosure that her husband is an Officer of Metra and to avoid any appearance of impropriety she is not going to participate in the Public Hearing, and will recusing. The Public Hearing for the petition is on the October 27th Plan Commission Meeting agenda. There being no further business to discuss the meeting adjourned. Respectfully Submitted, Mary Glowacz  Deerfield Depot PUD CO R P ORAT E DR LAKE COOK RD LAKE COOK RD Teddy Former Peapod Fabz D.C. Sarnies Metra Station Home Depot 0 75 150 300 1 inch = 150 feet 450 600 Feet ±  Village of Deerfield 2016 Zoning Ordinance Map Subject Property  T.Y. Lin International Carol Naughton + Associates, Inc. CHK America Inc. Kristine Fallon Associates, Inc. INTERAGENCY TRANSIT PASSENGER INFORMATION DESIGN MEMO: RTA- Amendment to Sign Plan for Deerfield Depot PUD: Submittal List RE: Summary of Deerfield Submittal Requirements for Prefiling Conference and Public Hearing Date: March 31, 2016 Pursuant to the request by the Village of Deerfield for the purposes of amending the sign plan for the Deerfield Depot PUD, the following items are attached for review: 1. Written Description/Explanation o The objective of the RTA interagency sign program is to provide information to current and potential transit customers to more easily navigate the region’s transit system. The integrated system of wayfinding signage and informational products has been developed to make transferring transit services as easy and seamless as possible. o The proposed signs are intended to assist transit passengers in navigating between Metra trains and Pace buses; a task for which the current station signs does not provide. o The recommended signs that exceed 2 square feet in area are needed to ensure that: 1) The information presented on them is consistent with Americans with Disabilities Act (ADA) visibility requirements for critical sign content, which is the header or title of each sign. 2) Maps and/or timetables containing schedule information were designed to be read comfortably at a standing height and/or eye height for transit customers using wheelchairs. 2. Scaled site plan or plat of survey showing sign locations o A copy of the Sign Location Plan is attached. 3. Scaled elevation drawings of the proposed new signs, including dimensions for the overall sign height, length and width; dimensions on the height and length of the letters; details on the illumination, if any; details on sign materials and colors. Please provide color photos or material samples to show the sign’s materials and colors. The Village will want to see that the proposed new sign complements the existing building and campus. o Scaled elevation drawings for the following product types:  Elevation drawings (attached) for signs smaller than 2 square feet: • Bus Stop Sign (BS) • Bus Boarding Sign (BB) • Bus Times Sign (BT) • Directional Sign, Size Type 3 (DSS-3)  T.Y. Lin International Carol Naughton + Associates, Inc. CHK America Inc. Kristine Fallon Associates, Inc. INTERAGENCY TRANSIT PASSENGER INFORMATION DESIGN o Elevation drawings (attached) for signs larger than 2 square feet:  Train Connections Map (TC) = 9.25 sq. ft.  Bus Connections Map (BC) = 9.25 sq. ft.  Neighborhood Map (MN) = 9.25 sq. ft.  Station Area ID Map (ID) = 9.25 sq. ft.  Train Route Diagram (TR) = 5.00 sq. ft. o Elevation drawings (attached) of sign structures/assemblies of installed products:  Bus stop sign and cabinet assembly = 4 sq. ft. (approx.)  Floor-mount Sign Structure = 45 sq. ft. (approx.) 4. There is no existing or proposed landscaping within the project area. All sign installations will occur on concrete sidewalk, train platform, or inside the Metra station house. 5. Color photos of all the current signs that are proposed to be changed. o Photos (attached) for signs to be replaced:  LC1-001.2-S.jpg  LC1-001.3-E.jpg  LC1-002.2-S.jpg  LC1-003.2-S.jpg  Sign Location Plan LC3 LC2 LC1 Lake Cook Road BB, BS, BT BB, BS, BT BB, BS, BT, DSS 632, 633 627, 631, 635 626, 634 Installation Locations: 1. Bus stop sign, Bus times cabinet, Directional Sign 2. Bus stop sign, Bus times cabinet N N N S S S 3. Bus stop sign, Bus times cabinet W E LC4 4. Bus connections map, Station identification diagram BC, ID LC5 5. Directional sign DSS 6. Train connections map, Train route diagram, Bus connections map, Neighborhood/area map 7. Train connections map, Train route diagram, W Bus connections map, Neighborhood/area map N S 8. Directional sign LC6 Refer to the attached pages for schematic diagrams of each sign and cabinet type. The information on TC, TR, BC, MN each diagram is for illustration purposes only. LC7 Actual information relevant to Pace routes TC, TR, BC, MN 626, 627, 631, 632, 633, 634, and 635 will be prepared at a later date to ensure the most current information is made available at the time of fabrication. E W Abbreviations: BB - Bus Boarding Sign ID - Area Identification Map BS - Bus Stop Sign TC - Train Connections Map LC8 BC - Bus Connections Map TR - Train Route Diagram BT - Bus Times Sign N, S, E, W - Sign Face Direction DSS DSS - Directional Sign N S N SIGN LOCATION SHOWN ARE APPROXIMATE. FINAL LOCATIONS WILL BE DETERMINED ON SITE. VERIFY SITE CONDITIONS AT ALL SIGN LOCATIONS. Interagency Transit Passenger T.Y. Lin International Carol Naughton + Associates, Inc. CHK America Inc. Kristine Fallon Associates, Inc. Date: 11.14.14 Concept Plan Revisions: 01.15.15 Not For Construction Information Design Regional Transportation Authority Chicago, Illinois Proposed Typical Bus Stop Sign Assembly: 11'-3" Total Height Proposed Typical Bus Boarding Sign (BB) and Bus Stop Sign (BS) Proposed Typical Directional Sign (DSS) Proposed Typical Bus Times (BT) Sign and Cabinet Proposed Typical Stainless Cabinet for Maps Single Cabinet Structure * Multiple Cabinet Structure *Structures on the Lake Cook platform will hold 4 cabinet-frames each, and will be 11’-7 ½” wide Proposed Typical Transportation Center Map (ID) and Train Connections Map (TC) Proposed Typical Bus Connections Map and Neighborhood Map Proposed Typical Train Route Diagram (TR)