Airport Advisory Board

Regular Meeting

DeKalb, IL · January 20, 2015

Minutes

MINUTES AIRPORT ADVISORY BOARD Date: January 20, 2015 Convened at 5:30 p.m. ROLL CALL: Members Present: Jim Rhoades, Mitch Hallgren, Bryant Irving, Chuck Lanning, Dick Anderson, Bryce Deter, Bob Owens, Larry Luxton, Bernie Pupino, and Ron Naylor. Excused: Jack Bennett and Jeff Jacobson. Also present: Tom Cleveland APPROVAL OF AGENDA: Bryant Irving moved to approve the January 20 meeting agenda. Dick Anderson seconded the motion which was carried unanimously. APPROVAL OF MINUTES: Chuck Lanning moved to approve the minutes of the November 18, 2014 meeting. Bernie Pupino seconded the motion which was carried unanimously. CONSIDERATIONS: 1. Discussion of winter operations Tom Cleveland advised that snow removal equipment is running and snow removal is going well despite problems with ice and very cold temperatures. The Airport is open and operational. The heated threshold on the north side of hangar E-1 is working well. Work will start on hangar E-2 in the spring. FBO line personnel now have a pick- up truck dedicated to them to assist in snow removal and cleaning hangars. Discussion of charter aircraft operations The aircraft deice truck is operational and line personnel have completed Deice training. Incoming charter flights request the deice truck and the ground power unit (GPU) to be on standby for every flight or they will not come in. This equipment will provide revenue for the Airport; $50 each is charged for handling and callout and a $30 per gallon fee is charged for deicer. The NIU Men’s basketball team flew out today on an Embraer 120 and Women’s basketball team flew out on a Saab 340 this afternoon. It’s great to be able to offer these services for the charter aircraft and for NIU to be using the Airport. 2. Discussion of a Hazardous Wildlife Assessment for DTMA DeKalb Airport was one of two airports selected to have a Hazardous Wildlife assessment done this year by the USDA Wildlife Services and Illinois Division of Aeronautics. Our last assessment was completed in 2007. Assessments are usually good for a period of five years. We are still trying to become a limited commercial airport and this is something that we need to have done. The assessment is a twelve month process; Wildlife Services comes out to observe and evaluate wildlife presence at the Airport and identify any attractants on or near the facility which may create hazards to aircraft. Additionally, Wildlife Services will prepare a Wildlife Hazard Management Plan which will be used to mitigate potential wildlife hazards. The City will be responsible for covering one-half of the cost, approximately $22,500. If approved the process will start after July 1st, the start of the new fiscal year. 3. Update on Airport Governance Study Sixel Consulting has submitted a proposal to perform the governance study for DTMA. Sixel is very experienced in the field and has helped a few Illinois airports, mainly University of Illinois Willard Airport, completing a study for them. This study will help determine what is best for DTMA - if remaining a municipally owned airport is the way to go or to pursue becoming an airport authority. The cost of the study will be $17,500 plus expenses. Board members may be interviewed by Sixel Consulting. This will be going before City Council for approval in the near future. COMMITTEE REPORTS a. Airport Manager’s Report  Hangars are full and several planes are in the Community Hangar.  WIN Aviation work on installing beams is progressing slowly.  Tom will be going to the National Business Aviation Assn. conference to promote DTMA. Most of the charter companies in the U.S. will be there.  We will be going out to bid for our fuel supplier next month.  Large drainage project to start in April.  Overlay of the E1 and E2 hangars to start in April.  Upon completion of the drainage project we are out of our old federal funding money. Tom is working to secure additional money for future projects.  Starting the budget process now for FY16.  Director Shea has retired at the Division – no replacement yet.  Randy Blankenhorn is the new acting IL Secretary of Transportation. b. Flight and Ground Operations c. Airport Rules & Regulations d. Budget e. Public Affairs/Historical – Hangar  EAA Board of Directors meeting at DTMA on February 7.  Another swing dance is proposed because the first one was so successful.  Roger Keys doing a drone presentation February 9.  Bryant Irving is working on securing WWII plane for DTMA.  The City of DeKalb has first right of refusal on the Frontier building. An appraisal would be necessary and would cost @ $3400. ADJOURNMENT: The meeting was adjourned at 6:20 p.m. Approved: February 17, 2015

Agenda

Airport Advisory Board Regular Meeting Agenda TUESDAY January 20, 2015 5:30 p.m. Airport Maintenance Facility Conference Room – 2200 Pleasant Street Our mission statement: DeKalb Taylor Municipal Airport’s (DTMA) mission is to provide the safest, highest quality general aviation airport and facilities for airport customers, citizens and visitors and operate as a vital part of the local, state, national and global economy in conjunction with the nationwide multi-modal transportation network; and recognizing that DTMA serves as a gateway to the City and the northern Illinois region. CALL TO ORDER ROLL CALL APPROVAL OF AGENDA (ADDITIONS OR DELETIONS) APPROVAL OF MINUTES OF PREVIOUS MEETING November 18, 2014 SCHEDULING OF PERSONS TO BE HEARD FROM THE FLOOR CONSIDERATIONS 1. Discussion of winter operations/charter aircraft operations 2. Discussion of a Hazardous Wildlife Assessment for DeKalb Taylor Municipal Airport 3. Update on the Airport Governance Study COMMITTEE REPORTS a. Airport Manager’s Report b. Flight and Ground Operations c. FBO Committee d. Airport Rules & Regulations e. Budget f. Public Affairs / Historical g. Hangar ADJOURNMENT Assistive services will be provided upon request DRAFT MINUTES AIRPORT ADVISORY BOARD Date: November 18, 2014 Convened at 5:34 p.m. ROLL CALL: Members Present: Mitch Hallgren, Chuck Lanning, Dick Anderson, Bryce Deter, Larry Luxton, Jack Bennett, and Ron Naylor. Excused: Jim Rhoades, Bryant Irving, Bob Owens, Jeff Jacobson, and Bernie Pupino. Also present: Tom Cleveland, Airport Manager, Ron Frieders, hangar tenant, Tim Hunter, AOPA, and Jeff Kohlert of Fly America. APPROVAL OF AGENDA: Dick Anderson moved to approve the November 18 meeting agenda. Chuck Lanning seconded the motion which was carried unanimously. APPROVAL OF MINUTES: Chuck Lanning moved to approve the minutes of the October 21, 2014 meeting. Jack Bennett seconded the motion which was carried unanimously. CONSIDERATIONS: 1. Discussion of 2016- 2020 TIPS Tom reviewed the revised FY2016-FY2020 Transportation Improvement Program (TIPs) for the board members. Revisions included:  Project 1 – bituminous overlay will now proceed with the completion of the WIN threshold.  Project 2 - The USDA will perform the Wildlife Study saving the Airport approximately $25,000. Thanks to Ron Naylor for facilitating this.  Project 3 – The PAPI will finally be replaced with a lifespan of approximately 10 years. During project work, electrical boxes will be removed from 2-20 and windsocks will be relocated off the runway. Mr. Hunter asked if the socks can be set in white stone for visibility purposes. Windsocks must be 400’ from the centerline of the runway. The Airport Manager will check into this. Dick Anderson moved to approve the TIPS revisions and send on to City Council for approval at the December 8 meeting. The motion was seconded by Jack Bennett and carried unanimously. 2. 2014 – 15 Snow Removal and Inspection of Snow Removal Equipment (SRE) Chuck Lanning is working to get all equipment up and running. Plows are operational, with Tom Cleveland, Chuck, and two Water personnel, when available, handling DTMA’s plowing. The annual snow letter has been sent to tenants. Tom noted the FBO main parking lot will be an issue due to construction and snow will be moved across the street. Tom Cleveland and Chuck reviewed the de-icer truck with Springfield Airport Authority personnel and DTMA line staffers are taking the NATA training. Tom will operate the truck. The truck is operational and delivery of de-icer is pending. De-icer will be stocked in 275 gallon totes and mixed with water. The truck holds has a 1500 gallon capacity and will be kept in the FBO hangar. A base fee will be charged along with a per gallon fee. A price list has not been established yet but small planes will receive a break. The cost of the truck was $4000 and will bring in revenue for the Airport. Last winter 15 or 16 flights were lost because we didn’t have de-icer. Mr. Kohlert suggested we advise corporate flight departments of the equipment. Tom advised that that information is on the Schedulers and Dispatchers conference postcard going out. COMMITTEE REPORTS a. Airport Manager’s Report o WIN Aviation has steel going up on the building. o USO Fundraiser Swing Dance was a huge success and great time for all with 165 swing dancers attending. The EAA is looking forward to a repeat next year. o The large drainage project is ready to go pending receipt of the IEPA permit. o The E1 heated threshold keeps the north facing door thresholds free of ice. o A new janitorial service will be servicing the Airport FBO and shop in the near future. o The RFP for the Governance Study is out. o Hangars are all full and there is a waiting list. o The 100LL fuel truck has a new heater; the truck was having hard starting in the cold weather. o Tom invited board members to ride along on the snow removal equipment if interested. c. Airport Rules & Regulations d. Budget e. Public Affairs/Historical – Hangar ADJOURNMENT: The meeting was adjourned at 6:04 p.m. Approved: