Airport Advisory Board

AGENDA Airport Advisory Board Tuesday, September 28, 2021 7:00 p.m. Location 3232 Pleasant Street West Community Hangar DeKalb, Illinois 60115 A. Roll Call B. Approval of Agenda – Additions / Deletions C. Public Participation D. Approval of Minutes – August 24, 2021, attached on pages 7-8 E. Old Business 1. Airport Operations Airport Manager’s Summary: I worked with Matt Rose, City Attorney, who crafted the letter that will be sent to all tenants which requests that they provide updated information in accordance with their leases for Certificate of Insurance, pilot’s license number, aircraft registration for hangared aircraft, and airworthiness records. Please see attached charts on pages 4-6 showing regional hangar rates comparisons for consideration. Air/Ground Operations Airport Manager’s Summary: Our 100LL AvGas and JetA in-ground fuel tank In-tank inspections are scheduled for Thursday and Friday, Sep. 30 and Oct. 1. Following successful inspections, we will be ordering JetA fuel, as we are down to approximately 2400 gallons between the truck and farm. We are anticipating delivery of the new 100LL AvGas truck by mid-October, at which time we will surplus the old truck as a trade-in on the purchase. We will continue to assist AvGas customers at the fuel farm if requested. We will be training Line Service Staff in deice truck operations in October. We will be ordering Type IV deice fluid for the truck, as the fluid we received in the used truck has not passed testing, twice, due to contamination. Airport Advisory Board Agenda Page 2 of 8 2. Fuel Revenues Airport Manager’s Summary: August fuel sales as recorded: August 100LL gal Sales JetA gal Sales 2021* 5,383.0 $25,186.14 3,474.0 $13,563.84 2020 8,204.2 $30,524.96 15,031.0 $42,080.05 2019 5,787.8 $26,171.42 5,503.0 $17,541.35 *DKB-4800 Resurface R2/20 construction commenced on Aug. 9 with the closure of R2/20, which remains closed through at least Oct. 1, but likely through Oct. 6. A 100LL AvGas fuel load was received on Aug. 27. Our current 100LL AvGas prices are $5.00/gal, full serve, and $4.60/gal, self-serve; JetA is $3.85/gal. Jett Martin compiled fuel reports data back to 2018 to determine historical fuel margins, see below: DeKalb Flight Center Contribution Margins Jet A 0-199 Gal. Jet A 200-250 Gal. Year Avg % Med % Avg Med Year Avg % Med % Avg Med 2018 18% 22% $0.60 $0.76 2018 18% 21% $0.62 $0.71 2019 16% 17% $0.52 $0.54 2019 14% 14% $0.45 $0.45 2020 28% 29% $0.81 $0.83 2020 28% 28% $0.78 $0.79 2021 30% 30% $1.10 $1.15 2021 28% 28% $1.04 $1.10 Jet A 501 - Plus Jet A 251-500 Gal. Gal. Year Avg % Med % Avg Med Year Avg % Med % Avg Med 2018 15% 20% $0.50 $0.66 2018 13% 13% $0.42 $0.42 2019 13% 14% $0.41 $0.44 2019 13% 13% $0.39 $0.40 2020 24% 26% $0.67 $0.73 2020 22% 23% $0.62 $0.58 2021 28% 28% $1.00 $1.05 2021 26% 26% $0.89 $0.99 100LL SS/Tenant 100LL Transient Year Avg % Med % Avg Med Year Avg % Med % Avg Med 2018 20% 20% $0.90 $0.90 2018 20% 20% $0.90 $0.90 2019 12% 14% $0.52 $0.55 2019 19% 21% $0.93 $1.01 2020 12% 13% $0.47 $0.43 2020 20% 20% $0.77 $0.80 2021 8% 8% $0.35 $0.35 2021 16% 16% $0.73 $0.75 The previously proposed tenant pricing structure that was tabled during the Aug. 24, 2021, meeting is open for discussion. Airport Advisory Board Agenda Page 3 of 8 3. TIP Projects (Transportation Improvement Program) a. DKB-4556 Replace the Existing Visual Approach Slope Indicator (VASI) Units on Runway Ends 2, 20 and 27 with Precision Approach Path Indicator (PAPI) Units Airport Manager’s Summary: We are awaiting the FAA Flight Check to certify the new lighting installations which will take place following the completion of DKB-4800 Resurface R2/20. b. DKB-4800 Rehabilitate Runway 2-20 Airport Manager’s Summary: DKB-4800 Resurface R2/20 construction commenced on Aug. 9 with the closure of R2/20, which remains closed through at least Oct. 1, but likely through Oct. 6. R9/27 closed on Mon., Sep. 20 and is anticipated to be closed through Fri., Oct. 1. Once the final pavement has been striped, the asphalt will be allowed to cure for 30 days, at which time the contractor will return and groove the surface. After grooving they will repaint the runway markings, as long as the weather conditions are conducive, otherwise final paint will be delayed until the Spring. The contractor will end up exceeding the allotted 50 total days for the project, and IDOT-DOA has indicated that Liquidated Damages will be assessed to their contractual agreement. During the intersection construction closure of both runways, several air operations issues have arisen caused by pilots who were either oblivious to the NOTAMs indicating the closures or deliberately ignored the NOTAMs and safety equipment indicating the closures. c. DKB-4875 Rehabilitate Taxiway C Airport Manager’s Summary: The construction bid was awarded by IDOT-DOA to William Charles Construction; construction anticipated in FY 2022. d. Rebuild Illinois Airport Capital Improvement Program (ACIP) Airport Manager’s Summary: IDOT decided to group all Federal grant awards into one grant agreement which required an adjusted GATA form. DeKalb has been awarded a total of $75,000, with the CARES Act funds ($30,000) being distributed in FY 2020, and the remainder ($45,000) expected to be awarded yet this FY2021. F. New Business 1. Airport Improvements a. FBO Redesign Airport Manager’s Summary: The Pilot Lounge recliners and FBO Lobby furniture were delivered early September, and we have received many compliments on them. b. Solar Installation Airport Manager’s Summary: The current plan will be presented to the City Council on October 11 as a “Consideration,” and, if they are agreeable, a contract will be presented on October 25. G. Adjournment Airport Advisory Board Agenda Page 4 of 8 Aircraft Storage Rate Comparison The graphs below show where DKB falls in pricing compared to other airports in our region. DeKalb is highlighted in orange while other airports are shown in blue. The graph above shows the average price per square foot for unheated hangars in our region. DKB is priced medially. Note that prices are higher at airports which are in closer proximity to Chicago. Page Break The graph above shows that the price for our heated hangars is the lowest of our competitors. Airport Advisory Board Agenda Page 5 of 8 This graph shows that DKB has the least expensive monthly GA tie down rate in our region. The graph above shows that DKB is one of only three airports in our region that offers box hangars of at least 3600 square feet. Airport Advisory Board Agenda Page 6 of 8 Page Break The graph above shows that DKB has the lowest average land lease rates in the region. Airport Advisory Board Agenda Page 7 of 8 DRAFT Minutes Airport Advisory Board The Airport Advisory Board of the City of DeKalb, Illinois, held a Regular meeting on August 24, 2021, at the DeKalb Taylor Municipal Airport, 3232 Pleasant Street, DeKalb, Illinois, in the West Community Hangar. Chair Robert Owens called the meeting to order at 7:00 p.m. A. Roll Call Robert Owens called the roll and the following members of the Airport Advisory Board were present: Paul Borek, Scott Carlson, Richard Dowen, Matt Duffy, Robert Owens/Chair, Bernard Pupino/Vice Chair, James Rhoades, and Tony Faivre, City Council member. Also present were Airport Manager Renee Riani, and City Manager Bill Nicklas. B. Approval of Agenda Jim Rhoades moved to approve the agenda; seconded by Paul Borek. Motion passed by a majority voice vote of those present. C. Public Participation None D. Approval of Minutes – May 25, 2021 Matt Duffy moved to approve the minutes of March 23, 2021, meeting; seconded by Dick Dowen. Motion passed by a majority voice vote of those present. E. Old Business 4. 2200 Pleasant St. Hangar – Officially occupied by ComEd No questions or discussion. 5. Airport Operations 6. Air/Ground Operations A correction was noted to page 2: Our current 100LL AvGas prices are $5.05/gal, self-serve (was stated “full serve”), and $5.45/gal, full serve (was stated “self-serve”); JetA is $4.03/gal. The proposed tenant pricing structure was discussed and tabled. No further questions or discussion. 7. Fuel Revenues No questions or discussion. 8. TIP Projects (Transportation Improvement Program) a. DKB-4556 Replace the Existing Visual Approach Slope Indicator (VASI) Units on Runway Ends 2, 20 and 27 with Precision Approach Path Indicator (PAPI) Units Airport Advisory Board Agenda Page 8 of 8 No questions or discussion. b. DKB-4800 Rehabilitate Runway 2-20 The Board agreed with the action to give pro-rata reductions to tenants for the suspension of airport operations during the concurrent closure of both runways during intersection construction. No further questions or discussion. c. DKB-4875 Rehabilitate Taxiway C No questions or discussion. d. Rebuild Illinois Airport Capital Improvement Program (ACIP) No questions or discussion. e. Land Acquisition – 2120 Pleasant St. owned by Frontier Communications City Manager Nicklas reviewed the City’s financial situation that precludes a purchase at this time. Discussion surrounded the merits of constructing a new SRE building instead of purchasing Frontier. No further questions or discussion. F. New Business 2. Airport Improvements a. FBO Redesign No questions or discussion. b. Solar Installation No questions or discussion. G. Adjournment Bernard Pupino moved to adjourn the meeting; seconded by Scott Carlson. Motion passed by a majority voice vote of those present. Chair Owens adjourned the meeting at 7:51 p.m. Respectfully submitted: Renee Riani, Airport Manager