Airport Advisory Board

AGENDA Airport Advisory Board Tuesday, December 28, 2021, 7:00 p.m. Location 3232 Pleasant Street, West Community Hangar DeKalb, Illinois 60115 A. Roll Call B. Approval of Agenda – Additions / Deletions C. Public Participation D. Approval of Minutes – October 26, 2021, attached on pages 4-5 E. Old Business 1. Operations Airport Manager’s Summary: Mild weather has meant that we have not had to utilize our Snow Removal Equipment (SRE), so far this season. Jim Ruhl has been able to attend to refining the operational status of our deice truck and prepare our large SRE with appropriate blades for attending to the R2/20 new asphalt surface. The new 100LL AvGas truck commissioning failed, and several issues were compounded. The issues have since been resolved, except for one concerning a fuel pump thermo-switch. ProFlo continues to be responsive and will bring the truck to 100% operational status at their cost. Due to the lengthy delay in getting the truck to us along with the compounded commissioning issues, I will be requesting compensation from them, most likely in the form of increased extended warranty. 2. Fuel Revenues Airport Manager’s Summary: November 2021 fuel sales as recorded: November 100LL gal Sales JetA gal Sales 2021 4,180.6 $20,406.21 8,333.0 $37,714.79 2020 5,936.2 $22,034.20 4,461.0 $10,934.23 2019 2,651.7 $11,939.31 4,976.0 $15,768.20 A load of JetA fuel was received on Dec. 7, at a significantly reduced price, $2.411555/gallon, a price we haven’t seen since Jun. 22. On the heels of the price email was another email cautioning that barrel prices are increasing quickly. Our last JetA fuel purchase price was $2.753095/gallon, a difference of $.34154/gallon. The following day, JetA fuel price increased by $.17/gal., and prices have remained flat since Dec. 8. Our current 100LL AvGas prices are $5.64/gal, full serve, and $4.89/gal, self-serve; JetA is $3.98/gal. Airport Advisory Board Agenda Page 2 of 5 Since we started operating the new 100LL AvGas fuel truck, the Full-Service price has been set at $.75 above posted Self-Serve. From further review of tenant fuel purchases, I recommend that starting on Thu., Dec. 30, 2021, tenants may purchase Full-Serve 100LL AvGas at a price that is $.25/gal. below posted Full- Serve price. 3. TIP Projects (Transportation Improvement Program) a. DKB-4556 Replace the Existing Visual Approach Slope Indicator (VASI) Units on Runway Ends 2, 20 and 27 with Precision Approach Path Indicator (PAPI) Units Airport Manager’s Summary: On Tue., Dec. 14, the Final Inspection was held and attended by IDOT- DOA, CMT RE and me. These punch list items were determined: • Put dirt and recompact most of the trench areas to the grade at the satisfaction of RE and Airport Manager. • Reseed those areas and put more rock around the PAPI to prevent erosion. The FAA Flight Check had been scheduled for Wed., Dec. 23, but was rescheduled to Wed., Dec. 29, 9:30am, due to the FAA King Air being grounded for maintenance. During the Flight Check they will certify the PAPI installations; they will fly another time at night to certify the R27 REILs. b. DKB-4800 Rehabilitate Runway 2-20 Airport Manager’s Summary: The project was suspended on Wed., Dec. 1; additional calendar days can and will still be charged if needed to complete the listed punch list items. On Tue., Dec. 14, the Final Inspection was held and attended by IDOT-DOA, CMT RE, construction superintendent and me. Project summary:  Calendar Days: 93 days used / 50 days awarded, +43 days over for the project  Days considered Workable: 87.5 days workable / 93 calendar days, 5.5 non-workable days  Days that construction was suspended: • Suspension #1 - 10/22/21 to 10/25/21 • Suspension #2 - 11/3/21 to 11/12/21 • Suspension #3 11/25/21 to 11/28/21 • Suspension #4 12/1/21 to TBD [punch list items].  Runway 2/20 was closed for a total of 85 days  Runway 9/27 was closed for a total of 17.5 days  Known Punchlist Items: • Replace removed underground electrical duct markers (6 each) • Grass growing on the shoulders of Runway 2/20  The Contractor was advised to provide a detailed letter explaining to CMT the 37.5 calendar-day, and possibly more, overage. c. DKB-4875 Rehabilitate Taxiway C Airport Manager’s Summary: We received the Intergovernmental Agreement from IDOT for execution, which Bill Nicklas/City Manager and Matt Rose/City Attorney signed. The final revised estimate for the project is $1,417,233.00, based on the awarded low bid. The Resolution to execute the IGA will be presented to the City Council during the Jan. 10, 2022, meeting. d. Rebuild Illinois (RBI) Airport Capital Improvement Program (ACIP) Airport Manager’s Summary: On Dec. 9, we received Program letters from IDOT-DOA for two TIP projects that were awarded RBI funds: Acquire Airport Runway Broom (Total $650,000 / State $585,000 / Local $65,000) and Rehabilitate T-Hangar Pavements, Phase 4 (Total $550,000 / State $495,000 / Local $55,000). We will work with IDOT-DOA to determine during which of the four years of the RBI program we will be able to fund our Local Share using budgeted Capital funds. Airport Advisory Board Agenda Page 3 of 5 4. Fuel Supplier RFP Airport Manager’s Summary: Resolution 2021-108 Authorizing a Fuel Supply/Branding Agreement with Ascent Aviation Group, Inc. for Aviation Fuels and Services to the DeKalb Taylor Municipal Airport from January 1, 2022, through December 31, 2024, was presented to the City Council for approval during their Regular Meeting on Mon., Dec. 13 and passed. 5. Airport Improvements a. FBO Redesign Airport Manager’s Summary: The FBO lobby water fountain with water bottle filler installation was completed and has been a refreshing addition. So far, the equivalent of 50 water bottles have been filled. b. Solar Installation Airport Manager’s Summary: The land lease and solar easement were presented during the regular City Council meeting on Mon., Dec. 13 and Ordinance 2021-052 Approving a Development Agreement with DeKalb Taylor Solar, LLC was passed. During the “Development Period” as the due diligence is accomplished, the City will receive a payment of $3,000 per year. During the one-year Construction Period, the Company will pay the City a “crop damage” payment of $300 per acre. Operating Term Rent: Once the solar farm is in operation, the Company will pay the City an initial rent of $1,800 per acre, with an annual escalator of 2%. In Year One, the rent will be $86,400. Over 25 years of operation, it is estimated that the rental income will total about $2,767,000. F. New Business 1. Federal FY2023-27 Transportation Improvement Program (TIP) Airport Manager’s Summary: Bob Owens/Airport Advisory Board Chair and I presented the program to the Illinois Department of Transportation–Division of Aeronautics (IDOT-DOA) during the October 13, 2021, TIP meeting which reviews the City’s proposed long-term capital improvement projects. The projects presented in the TIP will be presented to the FAA for internal review for eventual allocation of federal funds. The Final TIP document was received by Staff on December 14, 2021, with a Sponsor’s signature and return deadline of December 17, 2021. City Manager Bill Nicklas signed the TIP Data Sheet on December 17, 2021, and Staff returned the TIP package to IDOT-DOA. The Resolution to accept the FY2023-27 TIP will be presented to the City Council during the Jan. 10, 2022, meeting. 2. Federal FY2022 Bipartisan Infrastructure Law (BIL) Airport Manager’s Summary: On Thu., Dec. 16, I received notice from IDOT-DOA that DKB was awarded $159,000 through the BIL. On Wed., Dec. 22, Bill Nicklas/City Manager, Andy Raih/PW and I had a Zoom meeting with Rep. Underwood’s office to review our intent for the funding, which will focus on fuel system support and hangar development. A site visit by Rep. Underwood is scheduled for Wed., Jan. 5, 10am. G. Adjournment Airport Advisory Board Agenda Page 4 of 5 DRAFT Minutes Airport Advisory Board The Airport Advisory Board of the City of DeKalb, Illinois, held a Regular meeting on October 26, 2021, at the DeKalb Taylor Municipal Airport, 3232 Pleasant Street, DeKalb, Illinois, in the West Community Hangar. Chair Robert Owens called the meeting to order at 7:02 p.m. A. Roll Call Robert Owens called the roll and the following members of the Airport Advisory Board were present: Richard Dowen, Matt Duffy, Melissa Gallagher, Robert Owens/Chair, Bernard Pupino/Vice Chair and James Rhoades. Also present was Airport Manager Renee Riani. B. Approval of Agenda James Rhoades moved to approve the agenda; seconded by Matt Duffy. Motion passed by a majority voice vote of those present. C. Public Participation None D. Approval of Minutes – September 28, 2021 Matt Duffey moved to approve the minutes of August 24, 2021, meeting; seconded by James Rhoades. Motion passed by a majority voice vote of those present. E. Old Business 3. Airport Operations Renee Riani added: • The July 2020 to June 2021 IDOT Traffic Counts study determined that the average yearly air operations is 44,590. • The IDOT Airports Economic Impact study results for DKB are: o 148 employees o $6.5M – Labor Income o $9.7M – Value Added o $22.0M – Business Revenues o $38.2M – Total Economic Impact o A presentation brochure is forthcoming • An unleaded aviation gasoline has been developed by GAMI and approved for use by the FAA through an STC. Logistics are being determined for refining and distributing to all outlets. No questions or discussion. 4. Air/Ground Operations No questions or discussion. 5. Fuel Revenues Renee Riani corrected the stated “August” fuel sales to read “September.” Airport Advisory Board Agenda Page 5 of 5 The proposed tenant fuel pricing structure was discussed, and the board approved by a majority vote a motion by Matt Duffy which was seconded by Bernie Pupino for Airport Manager Renee Riani to determine the new fuel pricing structure for tenants and any necessary delivery fees. No further questions or discussion. 6. TIP Projects (Transportation Improvement Program) a. DKB-4556 Replace the Existing Visual Approach Slope Indicator (VASI) Units on Runway Ends 2, 20 and 27 with Precision Approach Path Indicator (PAPI) Units No questions or discussion. b. DKB-4800 Rehabilitate Runway 2-20 No questions or discussion. c. DKB-4875 Rehabilitate Taxiway C No questions or discussion. d. Rebuild Illinois Airport Capital Improvement Program (ACIP) No questions or discussion. F. New Business 7. Airport Improvements a. FBO Redesign No questions or discussion. b. Solar Installation Renee Riani shared an update from City Manager Bill Nicklas that the solar agreement will be brought to the City Council for approval on Nov. 8 No questions or discussion. G. Adjournment Bernie Pupino moved to adjourn the meeting; seconded by Matt Duffy. Motion passed by a majority voice vote of those present. Chair Owens adjourned the meeting at 8:11 p.m. Respectfully submitted: Renee Riani, Airport Manager