Citizens' Community Enhancement Commission

Regular Meeting

DeKalb, IL · February 20, 2018

Minutes

MINUTES MEETING OF THE CITIZENS’ COMMUNITY ENHANCEMENT COMMISSION CITY OF DEKALB February 20, 2018 The Citizens’ Community Enhancement Commission (CCEC) of the City of DeKalb, Illinois held a regular meeting on Tuesday, February 20, 2018 in the Haish Conference Room of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. The meeting was called to order at 4:16 p.m. ROLL CALL Roll was recorded by Economic Development Planner, Jason Michnick, and the following members of the Citizens’ Community Enhancement Commission present were: Chair Sue Johnson, Deborah Booth, Michael Mooney and Brad Hoey. Bob Boey, Cohen Barnes, and Brad Pietens were absent. APPROVAL OF AGENDA MOTION Chair Johnson asked for someone to make a motion to approve the agenda, which was made by Ms. Booth. The motion was seconded by Mr. Mooney and was carried on a voice vote. PUBLIC PARTICIPATION None APPROVAL OF MINUTES MOTION Chair Johnson requested a motion for approval of the December 18, 2017 minutes. Ms. Booth moved to approve the minutes. Mr. Mooney seconded the motion. Motion carried on voice vote. OLD BUSINESS 1. Fire Hydrant Painting Program Planner Michnick drafted an application and memo that he reviewed with the commission. It is named Paint-a-Plug Application. Once it is on the city’s website it Citizens’ Community Enhancement Commission February 20, 2018 Page 2 of 2 can be download. There will also be an e-mail address applicants can send the application to. The fire department will be reviewing it. He changed the painting dates between April 1 and November 1 since NIU students will be included. Mr. Hoey added it could be part of the Huskie Pride initiative and Homecoming project. Art students will be involved. April would be the first meeting that applications will be reviewed. There will be a city press release announcing this program. Planner Michnick will make some changes that were talked about. Mr. Mooney made a motion to recommend the Fire Hydrant Painting Program to the city council, Mr. Hoey seconded the motion. Planner Michnick said he would like the press release to go out around March 1st. 2. City Branding and Marketing – Community Profile Review Planner Michnick announced that the city will not be getting an intern to work on this project. The city would have to purchase the materials from the student and NIU, this does not look like it will be a possibility at this time. NEW BUSINESS 1. Public Art Policy Planner Michnick would like to start looking at the Public Art Policy. This will be on the next agenda. ADJOURNMENT Ms. Booth had to leave at 4:45 which resulted in a loss of quorum. There is no adjournment. ________________________________ Respectfully Submitted by Linda Odom, Recording Secretary Minutes approved by the Citizens’ Community Enhancement Commission on March 19, 2018

Agenda

DeKalb Municipal Building PLEASE NOTE LOCATION Haish Conference Room, Second Floor 200 South Fourth Street DeKalb, Illinois 60115 AGENDA Citizens’ Community Enhancement Commission February 20, 2018 4:00 p.m. A. Roll Call B. Approval of Agenda – Additions / Deletions C. Public Participation D. Approval of Minutes 1. December 18, 2017 regular meeting E. Old Business 1. Fire Hydrant Painting Program 2. City Branding and Marketing – Community Profile Review F. New Business 1. Public Art Policy G. Adjournment Our mission statement: We will listen to the community to identify, develop and test initiatives to improve the quality of life. We will develop public/private partnerships to implement sustainable initiatives. MINUTES MEETING OF THE CITIZENS’ COMMUNITY ENHANCEMENT COMMISSION CITY OF DEKALB December 18, 2017 The Citizens’ Community Enhancement Commission (CCEC) of the City of DeKalb, Illinois held a regular meeting on Monday, December 18, 2017 in the Haish Conference Room of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. The meeting was called to order at 4:00 p.m. ROLL CALL Roll was recorded by Economic Development Planner, Jason Michnick, and the following members of the Citizens’ Community Enhancement Commission present were: Chair Sue Johnson, Cohen Barnes, Deborah Booth, Brad Hoey, Michael Mooney, and Brad Pietens. Bob Boey was absent. Also present was Mayor Jerry Smith and Brian Oster from OC Creative. APPROVAL OF AGENDA MOTION Chair Johnson asked for someone to make a motion to approve the agenda, which was made by Mr. Barnes. The motion was seconded by Mr. Pietens and was carried on a voice vote. PUBLIC PARTICIPATION None APPROVAL OF MINUTES MOTION Chair Johnson requested a motion for approval of the October 16, 2017 minutes. Mr. Pietens moved to approve the minutes. Ms. Booth seconded the motion. Motion carried on voice vote. OLD BUSINESS 1. Branding and Wayfinding Review Planner Michnick received from Steve Quinn some brochures on the student’s presentations. The city is looking at getting an intern next semester to work with this project. He talked about trying to have students do one project per semester or year for Citizens’ Community Enhancement Commission December 18, 2017 Page 2 of 2 the City. The professor is willing to incorporate projects into his curriculum if there is a fit. There was a concern about the current logo and how it aligns with the look and brand that students came up with. Planner Michnick didn’t think the logo and brand had to be that tied together. The commission discussed the cost of working with NIU students and interns compared to hiring a professional consultant and determined there would be a substantial cost saving if the City can continue to leverage NIU students as interns. Planner Michnick asked the commission which types of materials should be a focus first for redesign. The commission determined that the first two documents to revise should be the Community Profile and Business Resource Guide. Planner Michnick stated that the City’s Economic Development Commission (EDC) was planning to start working on creating an information repository for businesses, and that the redesign of those documents could be an opportunity to collaborate between the commissions. The commission did state an interest in having a future joint meeting with the EDC. Planner Michnick stated he would bring this up with the EDC and come back to the commission. 2. Fire Hydrant Painting Program Planner Michnick attached a draft application to the agenda packet. The commission discussed modifications to the document. Planner Michnick is hoping to have the item in front of Council as early as January 22nd. The commission also discussed how to roll out the program and encourage participation with NIU and District 428 students. Planner Michnick will send it to Public Works and the Fire Department to review it and work with legal to get everything drafted before going to Council. NEW BUSINESS Planning for 2018 Agenda Topics The commission will work on the Branding & Wayfinding project for now. We need to find out from NIU’s Legal Council to see where they are with this project. If the city can get a graphic designer they would work on this over the spring. ADJOURNMENT MOTION Chair Johnson requested a motion for adjournment. Mr. Pietens moved to adjourn the meeting, seconded by Mr. Hoey. Motion carried on voice vote. The meeting adjourned at 5:01p.m. ________________________________ Respectfully Submitted by Linda Odom, Recording Secretary