Citizens' Community Enhancement Commission

Regular Meeting

DeKalb, IL · May 21, 2018

Minutes

MINUTES MEETING OF THE CITIZENS’ COMMUNITY ENHANCEMENT COMMISSION CITY OF DEKALB May 21, 2018 The Citizens’ Community Enhancement Commission (CCEC) of the City of DeKalb, Illinois held a regular meeting on Monday, May 21, 2018 in the Haish Conference Room of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. The meeting was called to order at 4:02p.m. ROLL CALL Roll was recorded by Economic Development Planner, Jason Michnick, and the following members of the Citizens’ Community Enhancement Commission present were: Chair Sue Johnson, Cohen Barnes, Deborah Booth, Michael Mooney, and Brad Pietens. Brad Hoey and Bob Boey were absent. APPROVAL OF AGENDA MOTION Chair Johnson asked for someone to make a motion to approve the agenda, which was made by Mr. Barnes. The motion was seconded by Ms. Booth and was carried on a voice vote. PUBLIC PARTICIPATION Planner Michnick introduced Christine Wang, she is working for the city as a Community Development Intern. She talked about her experience and she is excited to be working with the City. APPROVAL OF MINUTES MOTION Chair Johnson requested a motion for approval of the April 16, 2018 minutes. Mr. Pietens moved to approve the minutes. Mr. Mooney seconded the motion. Motion carried on a voice vote. OLD BUSINESS 1. Review of Paint-A-Plug submissions The committee reviewed the 3 submissions that were sent in. Planner Michnick also reached out again to Dean Cassel at NIU about student participation in the program. Planner Michnick would like everyone to continue reaching out to various groups discussed at the previous meeting. One submission did not have a location so it was Citizens’ Community Enhancement Commission May 21, 2018 Page 2 of 2 decided to place it in the downtown area. Mr. Barnes would like to find out how the applicants learned of the program, he suggested to add it to the application. Mr. Mooney made a motion to approve the 3 submissions, Mr. Pietens seconded the motion. Motion was carried on a voice vote. 2. Discussion on Public Art Policy Ms. Wang will be working on the draft for the Public Art Policy. She is working on finding the right definition. She did find a few on other city websites, one from Elgin and one from Raleigh, NC. Chair Johnson would like the policy to be loosely defined. It needs to be broad based. The spirit is what should be captured. Ms. Wang will continue to work on the policy and bring an update to the next meeting. NEW BUSINESS 1. Downtown Cigarette Receptacles Mr. Cohen mentioned there were complaints on a FB page called “You know your from DeKalb when…” on how dirty the downtown area is. Everyone got together to do cleanup. There were 100 people that showed up. It went very well. Mr. Cohen suggested doing a public art project to make cigarette butt receptacles. He thinks the closest business owner should be responsible to keep the receptacle cleaned out. Planner Michnick looked up some receptacles that would look like public art. They could be put in front of only restaurants and bars. The committee would like to purchase some receptacles. Planner Michnick will reach out to a sculptor. Chair Johnson suggested reaching out to the welding class at Kishwaukee College and Alfredo’s in Malta. Planner Michnick said the Mayor would like the commission to be more involved in special events. Planner Michnick thought it would be more of an approval process from the commission. The commission would like more clarity on what is needed from them. Planner Michnick will talk to the Mayor more about it and report back at the next meeting. ADJOURNMENT MOTION Chair Johnson requested a motion for adjournment. Ms. Booth moved to adjourn the meeting, seconded by Mr. Pietens. Motion carried on a voice vote. The meeting adjourned at 5:13p.m. ________________________________ Respectfully Submitted by Linda Odom, Recording Secretary

Agenda

DeKalb Municipal Building PLEASE NOTE LOCATION Haish Conference Room, Second Floor 200 South Fourth Street DeKalb, Illinois 60115 AGENDA Citizens’ Community Enhancement Commission May 21, 2018 4:00 p.m. A. Roll Call B. Approval of Agenda – Additions / Deletions C. Public Participation D. Approval of Minutes 1. April 16, 2018 regular meeting E. Old Business 1. Review of Paint-A-Plug submissions 2. Discussion on Public Art Policy F. New Business 1. Downtown Cigarette Receptacles G. Adjournment Our mission statement: We will listen to the community to identify, develop and test initiatives to improve the quality of life. We will develop public/private partnerships to implement sustainable initiatives. MINUTES MEETING OF THE CITIZENS’ COMMUNITY ENHANCEMENT COMMISSION CITY OF DEKALB April 16, 2018 The Citizens’ Community Enhancement Commission (CCEC) of the City of DeKalb, Illinois held a regular meeting on Monday, April 16, 2018 in the Haish Conference Room of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. The meeting was called to order at 4:00 p.m. ROLL CALL Roll was recorded by Economic Development Planner, Jason Michnick, and the following members of the Citizens’ Community Enhancement Commission present were: Chair Sue Johnson, Deborah Booth, Michael Mooney, Brad Pietens and Brad Hoey. Cohen Barnes and Bob Boey were absent. APPROVAL OF AGENDA MOTION Chair Johnson asked for someone to make a motion to approve the agenda, which was made by Ms. Booth. The motion was seconded by Mr. Pietens and was carried on a voice vote. PUBLIC PARTICIPATION There were no members of the public present. APPROVAL OF MINUTES MOTION Chair Johnson requested a motion for approval of the March 19, 2018 minutes. Mr. Mooney moved to approve the minutes. Ms. Booth seconded the motion. Motion carried on a voice vote. OLD BUSINESS 1. Review of Paint-A-Plug submissions and Discussion of Promoting Program As of the time of the meeting, there were no submissions that have been provided to the City. The commission discussed marketing efforts for the program. Planner Michnick and various commissioners had discussed the program with interested parties that stated their intent to submit a future application. Other strategies for participation included reaching out to various summer youth programs throughout the community such as Camp Power, Citizens’ Community Enhancement Commission March 19, 2018 Page 2 of 2 YMCA, Nguzu Saba, Boys and Girls Club, etc. Another strategy is to distribute physical copies of the application, rather than relying on pointing people to the website only. 2. Discussion on Creating a Public Art Policy The commission updated Planner Michnick on the previous months discussion and where the commission left off. One of the key early steps to creating a policy is to define public art in the City’s Unified Development Ordinance. This policy would also need to identify where public art would be allowed to be located and how it would be approved. The commission did agree that the review of submissions should be routed through the CCEC. The policy overall needs to act as an umbrella covering the following types of exhibits: permanent, temporary, and rotating. The policy should also take into consideration art that is on public spare or private property. The commission discussed other communities throughout the country and their approach to public art, with many having a separate arts council that is not a commission of their respective City/Village. Another example was shared from Arlington, Virginia which differentiates commissioned art for a location versus art that is purchased and then placed somewhere. The commission will continue to review art policies from around the country and bring back examples to the next commission meeting. Planner Michnick will work with interns to start drafting an outline for a policy. The goal is to complete a recommendation for Council by the end of the summer. NEW BUSINESS There was no new business. ADJOURNMENT MOTION Chair Johnson requested a motion for adjournment. Mr. Pietens moved to adjourn the meeting, seconded by Ms. Booth. Motion carried on a voice vote. The meeting adjourned at 5:15 p.m. ________________________________ Respectfully Submitted by Jason Michnick, Economic Development Planner