City Council

MINUTES COMMITTEE OF THE WHOLE MEETING CITY OF DEKALB February 13, 2012 The City Council of DeKalb, Illinois, held a Committee of the Whole meeting on Monday, February 13, 2012 in the Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Povlsen called the meeting to order at 6:00 p.m. A. ROLL CALL: Deputy City Clerk Wright called the roll and the following members of City Council were present: Mayor Kris Povlsen, Alderman David Jacobson, Alderman Kristen Lash, Alderman Brendon Gallagher, Alderman Ronald Naylor, Alderman David Baker and Alderman Monica O'Leary. Absent was Alderman Tom Teresinski. Also present were: Mark Biernacki, City Manager; Rudy Espiritu, Assistant City Manager; Dean Frieders, City Attorney; William Feithen, Police Chief; Bruce Harrison, Fire Chief; T.J. Moore, Public Works Director; Jeff Birtell, I&T Technician; and Diane Wright, Deputy City Clerk. Mayor Povlsen announced that Ald. Teresinski contacted him and would be unable to attend the meeting. B. ITEMS ALSO ON THE REGULAR MEETING AGENDA; NONE. C. CONSIDERATIONS: 1) CONSIDERATION OF A REQUEST TO ESTBLISH A PUBLIC COMMENT PERIOD FOR THE WARD FOUNDARY REVISION PROJECT. Mr. Biernacki advised that Council had discussed revisions of ward boundaries at previous Committee of the Whole meetings. He noted that Council's preferred option is included in the back-up materials. He stated that staff recommends a thirty-day public comment period to be followed by a Public Hearing at the March 12 Regular City Council meeting. Council discussed the proposed ward boundary revisions with Ald. Baker questioning the proposal of separating the subdivisions of Knolls and Devonaire Farms into two wards. The consensus of Council was to allow the thirty-day public comment period with a Public Hearing to be held at the March 12 Council meeting. Committee of the Whole Meeting February 13, 2012 Page 2 of 3 2) CONSIDERATION OF AMENDING THE MUNICIPAL CODE OF THE CITY OF DEKALB, ILLINOIS, CHAPTER 38, LIQUOR. Mr. Frieders advised Council that the Liquor Commission has been reviewing Chapter 38 and highlighted some of the proposed revisions. MOTION Ald. Jacobson moved to approve the proposed revisions to Chapter 38 and directed staff to prepare an ordinance for formal Council approval; seconded by Ald. Gallagher. Motion carried on voice vote. Mayor Povlsen declared the motion passed. 3) CONSIDERATION OF A RESOLUTION FOR THE MAYOR TO SIGN AN AGREEMENT WITH FEDERAL LOBBYIST. Mr. Biernacki stated that Council held a Special Meeting on January 24th to interview the two finalists for the lobbyist: The Normandy Group and mCapitol Management. At the conclusion of the meeting, Council directed staff to place the item on the Committee of the Whole Agenda to discuss 1) should the City retain the services of a lobbyist, and if agreed, 2) selection of a lobbyist. He noted that staff proposes that a lobbyist is a valuable asset to the City and would be beneficial in obtaining grants and other funding. Mr. Biernacki provided Council with the final offers from the two candidates; Normandy Group would provide lobbyist services at $6,000/month or $72,000 annually and mCapitol would offer their services at $5,500/month or $66,000 annually. Both firms agreed that if the City retained them for successive years, they would hold their prices through June 2015. Council discussed the merits of the City retaining a lobbyist. Mayor Povlsen asked for a vote on whether the City should retain a lobbyist. MOTION Ald. Naylor moved to approve the hiring of a lobbyist; seconded by Ald. O'Leary. Motion carried 4-2-1 on roll call vote. Aye: Jacobson, Naylor, Baker, O'Leary. Nay: Gallagher, Lash. Absent: Teresinski. Mayor Povlsen declared the motion passed. Council then discussed which of the two firms to contract with for lobbyist services. MOTION Ald. Naylor moved to approve a contract with mCapitol Management for lobbyist services and directed staff to prepare a resolution and agreement for formal Council approval; seconded by Ald. Jacobson. Motion carried 4-2-1 on roll call vote. Aye: Jacobson, Gallagher, Naylor, Baker. Nay: Lash, O'Leary. Absent: Teresinski. Mayor Povlsen declared the motion passed. 4) APPROVAL OF A STAFF REQUEST TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(c)(2); SELECTION OF PERSON TO FILL A PUBLIC OFFICE 5 ILCS 120/2(c)(3); PURCHASE OF REAL PROPERTY 5 ILCS 120/2(c)(5); AND PENDING LITIGATION 5 ILCS 120/2(c)(11).  Committee of the Whole Meeting February 13, 2012 Page 3 of 3 MOTION Ald. Gallagher moved to approve staff's request to hold a closed session to discuss Personnel as provided for in 5 ILCS 120/2(c)(1); Collective Bargaining 5 ILCS 120/2(c)(2); Selection of Person to Fill a Public Office 5 ILCS 120/2(c)(3); Purchase of Real Property 5 ILCS 120/2(c)(5); and Pending Litigation 5 ILCS 120/2(c)(11); seconded by Ald. Jacobson. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O'Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. Mayor Povlsen closed the meeting to the public at 6:45 p.m. Mayor Povlsen opened the meeting to the public at 7:00 p.m. D. ADJOURNMENT: Ald. Lash moved to adjourn the meeting; seconded by Ald. Jacobson. Motion carried on voice vote. Mayor Povlsen declared the meeting adjourned at 7:00 p.m. DIANE K. WRIGHT, City Clerk Approved by City Council March 12, 2012  MINUTES REGULAR MEETING OF CITY COUNCIL CITY OF DEKALB February 13, 2012 The City Council of DeKalb, Illinois, held a regular meeting on Monday, February 13, 2012 in the Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Povlsen called the meeting to order at 7:05 p.m. A. ROLL CALL: Deputy City Clerk Wright called the roll and the following members of City Council were present: Mayor Kris Povlsen; Alderman David Jacobson., Alderman Kristen Lash, Alderman Brendon Gallagher, Alderman Ronald Naylor, Alderman David Baker and Alderman Monica O’Leary. Absent was Alderman Tom Teresinski. Also present were: Mark Biernacki, City Manager; Rudy Espiritu, Assistant City Manager, Dean Frieders, City Attorney; William Feithen, Police Chief; Bruce Harrison, Fire Chief; T.J. Moore, Public Works Director; Joel Maurer, Assistant Director Public Works – Engineering/ Transportation; Derek Hiland, Principal Planner; Laura Pisarcik, Finance/Purchasing Director; Jamie Smirz, Neighborhood Rehab Specialist/CDBG Coordinator; Tom Cleveland, Assistant Public Works Director - Airport; Jeff Birtell, I&T Technician; and Diane Wright, Deputy City Clerk. Mayor Povlsen announced that Ald. Teresinski contacted him and advised he would be unable to attend the meeting. B. PLEDGE OF ALLEGIANCE: Ald. Lash led the Pledge of Allegiance to the Flag. C. APPROVAL OF AGENDA – ADDITIONS/DELETIONS: MOTION Ald. Gallagher moved to approve the Agenda; seconded by Ald. Lash. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O'Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. D. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS: I. SPECIAL ITEMS ● Elder Care Services Annual Human Services Funding Report Regular City Council Meeting Minutes February 13, 2012 Page 2 of 10 Ms. Diane Macaulan, Director of Elder Care Services, gave Council a report on Elder Care Services which provides various programs to seniors 60 years and older. She thanked Council for their support. ● Hope Haven Annual Human Services Funding Report Ms. Leslie Hicks, Director of Hope Haven, also gave Council a report and apprised them of the services provided regarding shelter and other issues. She thanked Council for their support. ● RESOLUTION 12-15 COMMENDING AND CONGRATULATING FIRE CHIEF BRUCE HARRISON FOR THIRTY YEARS OF SERVICE TO THE CITY OF DEKALB UPON THE OCCASION OF HIS RETIREMENT Mayor Povlsen read the Resolution on the occasion of Chief Harrison's retirement and Council thanked him for his service to the community. Mayor Povlsen declared the resolution passed by unanimous vote of the Council. Chief Harrison stated that it has been a privilege and honor to serve the community. He added he could not have performed his job without the support of the entire Fire Department and his family. ● RESOLUTION 12-16 COMMENDING AND CONGRATULATING POLICE CHIEF BILL FEITHEN FOR THIRTY-SEVEN YEARS OF SERVICE TO THE CITY OF DEKALB UPON THE OCCASION OF HIS RETIREMENT Mayor Povlsen read the Resolution on the occasion of Chief Feithen's retirement and Council thanked him for his service to the community. Mayor Povlsen declared the resolution passed by unanimous vote of the Council. Chief Feithen thanked his family for their support through the years. Additionally he thanked Council for their support and staff for their dedication. ● Second Quarter Financial Report – Laura Pisarcik Ms. Pisarcik provided Council with the City's second quarter financial report and noted that overall revenues are slightly below last year, but expects the year to end favorably. Additionally, she reported that expenditures are on track. ● Fire Department 2011 Annual Report Chief Harrison provided Council with the Fire Department's 2011 annual report. Chief Harrison gave an overview of the services provided and the Department's goals. He noted that there are needs arising including infrastructure and capital replacements. ● Report on the Implementation of the City Council’s FY 2012 Strategic Goals Mr. Biernacki advised Council that they adopt strategic goals annually with the budget. He asked Council for direction if they wish to reaffirm the current goals or adopt new strategic goals. After discussion, Council's consensus was to discuss the issue at a retreat. Mr. Biernacki stated he would provide some dates for a retreat. II. CITIZENS’ COMMENTS  Regular City Council Meeting Minutes February 13, 2012 Page 3 of 10 Ms. Kay Shelton, DeKalb, Illinois advised that the League of Women Voters will hold a candidates' night on Thursday, March 8 in Council Chambers. Additionally, she stated the annual Lincoln Highway Buy-Way Yard Sale will be held August 9-11. Mr. Larry Honlett, DeKalb, Illinois expressed his concern over the resignation of City Clerk Steve Kapitan. Ms. Pam Verbic, DeKalb, Illinois expressed her concern on the Open Meetings Act and closed session minutes. Mayor Povlsen asked that Mr. Frieders meet with Ms. Verbic. He added that Council actions have shown the severity and depth of the closed session minutes issue and their endeavor to work with the public in understanding how Council meets its obligations. Mr. Frieders added that state statute requires completion of minutes from open meetings within thirty (30) days of the meeting or at the next regular meeting. However, with respect to closed session minutes, the State requires a semi-annual review for release or continued hold. Mr. Falouk Olayiwola , Adam Lopez and Nina Cunningham from the Center for Black Studies, NIU spoke regarding the location of the proposed Police Station. Mr. Lopez stated they have 1,100 signatures regarding opposition to the location. Ms. Cunningham asked questions about traffic study, decision on location and their previous requests for the information. Mr. Biernacki asked that they meet with the Deputy City Clerk to narrow down their dates for their request for information. The speakers repeated requests for Council action on determination of the location of the Police Station. Mayor Povlsen advised they had spoken for quite a time on the subject and asked them to cease their comments. The speakers repeated requests and Mayor Povlsen asked Chief Feithen to escort them out. Mr. Mark Charvat, DeKalb, Illinois stated that the location of the Police Station was discussed at a Committee of the Whole meeting and he did not think there was a "binding" vote on it. Also, he asked why discussion of the replacement of the elected City Clerk is being discussed during closed session. He also asked that the names of those applying for the remainder of the Clerk's term be released and added he has filed a FOIA on this issue. Additionally, he questioned the "severance" package given to former City Clerk Kapitan which was done, he said, without a vote. E. CONSENT AGENDA – OMNIBUS VOTE: Mr. Charvat stated that he would like to discuss voting procedure regarding expenses on the Consent Agenda. He added that normally the Aldermen vote on Resolutions regarding expenditures; however, on the Consent Agenda the Mayor votes. Mr. Frieders replied that he spoke with Mr. Charvat previously explaining procedures and would be happy to do so again. MOTION Ald. Gallagher moved to approve the Consent Agenda; seconded by Ald. Jacobson. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. MOTION Ald. Jacobson moved to approve the items on the Consent Agenda; seconded by Ald. Naylor Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. Regular City Council Meeting Minutes February 13, 2012 Page 4 of 10 1. APPROVAL OF CITY COUNCIL MINUTES: Committee of the Whole: January 23, 2012 Regular Meeting: January 23, 2012 Approved in the Consent Agenda by Omnibus Vote. 2. RECEIVE AND FILE: Planning/Zoning Minutes: November 30, 2011 and December 14, 2011 Liquor Commission Minutes: November 15, 2011 Citizens’ Environmental Commission Minutes: January 4, 2012 Engineering Report: January 2012 Finance Division Check Register: December 2011 Received and filed in the Consent Agenda by Omnibus Vote. 3. APPROVAL OF MAYOR APPOINTMENTS: NONE. 4. ORDINANCE 12-03 AMENDING THE MUNICIPAL CODE OF THE CITY OF DEKALB, ILLINOIS, CHAPTER 2, “CITY COUNCIL,” SECTION 2.12 “RULES OF ORDER AND PROCEDURE.” Passed in the Consent Agenda by Omnibus Vote. 5. RESOLUTION 12-10 DIRECTING COMPLIANCE WITH THE ILLINOIS OPEN MEETINGS ACT AND FREEDOM OF INFORMATION ACT FOR THE CITY OF DEKALB, DEKALB COUNTY, ILLINOIS. Passed in the Consent Agenda by Omnibus Vote. 6. RESOLUTION 12-11 APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT ANNUAL ACTION PLAN FOR PROGRAM YEAR 19. Passed in the Consent Agenda by Omnibus Vote. 7. RESOLUTION 12-12 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN AN ENGINEERING SERVICES AGREEMENT WITH BAXTER AND WOODMAN, INC., FOR THE GURLER ROAD RECONSTRUCTION IN THE AMOUNT OF $49,000.00. Passed in the Consent Agenda by Omnibus Vote. 8. RESOLUTION 12-13  Regular City Council Meeting Minutes February 13, 2012 Page 5 of 10 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN AN ENGINEERING SERVICES AGREEMENT WITH BAXTER AND WOODMAN, INC., FOR DESIGN AND INVENTORY OF ALLEY AND SIDEWALK IMPROVEMENTS IN THE TIF AREA NOT TO EXCEED $50,000.00. Passed in the Consent Agenda by Omnibus Vote. F. PURCHASES AND BID AWARDS: 1. APPROVAL OF A RECOMMENDATION TO AWARD THE DEMOLITION OF 807 DAVID AVENUE TO SIPES AND SONS DEMOLITION IN THE AMOUNT OF $6,800. MOTION Ald. Gallagher moved to approve staff's recommendation to award the demolition of 807 David Avenue to Sipes and Sons Demolition in the amount of $6,800; seconded by Ald. Naylor. Motion carried 6-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O'Leary. Absent: Teresinski. Mayor Povlsen declared the motion passed. G. PUBLIC HEARINGS: NONE. H. OLD BUSINESS: NONE. I. ORDINANCES – SECOND READING: NONE. J. ORDINANCES – FIRST READING: 1. ORDINANCE 12-04 ANNEXING LAND COMMONLY KNOWN AS 393 WEST DRESSER ROAD AND COMMONLY KNOWN AS KATZ PARK TO THE CITY OF DEKALB, ILLINOIS. Mayor Povlsen read Ordinance 12-04 by title only. MOTION Ald. Naylor moved to receive and file Ordinance 12-04; seconded by Ald. O'Leary. Motion carried on voice vote. Mayor Povlsen declared the motion passed. MOTION Ald. Gallagher moved to waive second reading of Ordinance 12-04; seconded by Ald. Naylor. Motion carried 6-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O'Leary. Absent: Teresinski. Mayor Povlsen declared the motion passed. MOTION Regular City Council Meeting Minutes February 13, 2012 Page 6 of 10 Ald. Naylor moved to pass Ordinance 12-04; seconded by Ald. Gallagher. Motion carried 6-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O'Leary. Absent: Teresinski. Mayor Povlsen declared the motion passed. 2. ORDINANCE 12-05 APPROVING A SPECIAL USE PERMIT ALLOWING AN ACTIVE PARK FACILITY IN THE SINGLE FAMILY RESIDENTIAL DISTRICT AT 393 WEST DRESSER ROAD, (KATZ PARK) DEKALB ILLINOIS. Mayor Povlsen read Ordinance 12-05 by title only. MOTION Ald. Naylor moved to receive and file Ordinance 12-05; seconded by Ald. O'Leary. Motion carried on voice vote. Mayor Povlsen declared the motion passed. MOTION Ald. Naylor moved to waive second reading of Ordinance 12-05; seconded by Ald. Gallagher. Motion carried 6-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O'Leary. Absent: Teresinski. Mayor Povlsen declared the motion passed. MOTION Ald. Gallagher moved to pass Ordinance 12-05; seconded by Ald. Lash. Motion carried 6-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O'Leary. Absent: Teresinski. Mayor Povlsen declared the motion passed. 3. ORDINANCE 12-06 ANNEXING TWO PARCELS OF LAND COMMONLY KNOWN AS 2582 PLEASANT STREET, TO THE CITY OF DEKALB, ILLINOIS. Mayor Povlsen read Ordinance 12-06 by title only. MOTION Ald. Gallagher moved to receive and file Ordinance 12-06; seconded by Ald. O'Leary. Mr. Hiland advised that Mr. and Mrs. Coonley requested that their property be annexed to the City. He added they are currently utilizing City water and have submitted the water capital and annexation fees. VOTE Motion carried on voice vote. Mayor Povlsen declared the motion passed. MOTION Ald. Gallagher moved to waive second reading of Ordinance 12-06; seconded by Ald. Jacobson. Motion carried 6-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O'Leary. Absent: Teresinski. Mayor Povlsen declared the motion passed. MOTION Ald. Gallagher moved to pass Ordinance 12-06; seconded by Ald. Lash. Motion carried 6-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O'Leary. Absent: Teresinski. Mayor Povlsen declared the motion passed.  Regular City Council Meeting Minutes February 13, 2012 Page 7 of 10 4. ORDINANCE 12-07 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A DEVELOPMENT AGREEMENT WITH 226 EAST, LLC FOR THE DEVELOPMENT OF 226 EAST LINCOLN HIGHWAY AND THE CREATION OF A CLASS A-CBD LIQUOR LICENSE. Mayor Povlsen read Ordinance 12-07 by title only. MOTION Ald. Gallagher moved to receive and file Ordinance 12-07; seconded by Ald. Naylor. Mayor Povlsen stated that 225 East, LLC wants to purchase the property, maintain the previous owner's staff and submitted a development agreement. He advised that a conditional license was issued in that the new owner wishes to open Tapalaluna tomorrow, and assured that all City procedures were followed. Mr. Frieders added that staff devised a method to allow the applicant to be open for business now. VOTE Motion carried on voice vote. Mayor Povlsen declared the motion passed. MOTION Ald. Gallagher moved to waive second reading of Ordinance 12-07; seconded by Ald. Baker. Motion carried 6-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O'Leary. Absent: Teresinski. Mayor Povlsen declared the motion passed. MOTION Ald. Gallagher moved to pass Ordinance 12-07; seconded by Ald. Baker. Motion carried 6-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O'Leary. Absent: Teresinski. Mayor Povlsen declared the motion passed. 5. ORDINANCE 12-08 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A THREE YEAR FARM LEASE AGREEMENT WITH THE BOARD OF EDUCATION OF DEKALB COMMUNITY UNIT SCHOOL DISTRICT NO. 428 FOR 25.4 ACRES OF LAND AT DEKALB TAYLOR MUNICIPAL AIRPORT. Mayor Povlsen suggested that Ordinances 12-08, 12-09, 12-10 and 12-11 be discussed by Omnibus Vote. MOTION Ald. Gallagher moved to consider Ordinances 12-08, 12-09, 12-10 and 12-11 by Omnibus Vote; seconded by Ald. Jacobson. Motion carried on voice vote. Mayor Povlsen declared the motion passed. Mayor Povlsen read Ordinances 12-08, 12-09, 12-10 and 12-11 by titles only. Ald. Gallagher left the meeting at 8:25 p.m. MOTION Regular City Council Meeting Minutes February 13, 2012 Page 8 of 10 Ald. Naylor moved to receive and file Ordinances 12-08, 12-09, 12-10 and 12-11; seconded by Ald. O'Leary. Ald. Gallagher returned to the meeting at 8:27 p.m. VOTE Motion passed on voice vote. Mayor Povlsen declared the motion passed. MOTION Ald. Gallagher moved to waive second reading of Ordinances 12-08, 12-09, 12-10 and 12-11; seconded by Ald. O'Leary. Motion carried 6-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O'Leary. Absent: Teresinski. Mayor Povlsen declared the motion passed. MOTION Ald. Naylor moved to pass Ordinances 12-08, 12-09, 12-10 and 12-11; seconded by Ald. Jacobson. Motion carried 6-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O'Leary. Absent: Teresinski. Mayor Povlsen declared the motion passed. Mr. Frieders stated that with regard to short term leases, staff asked that rather than Council approving them individually, that the City Manager be given authority to approve them which is consistent with other communities. After discussion, Council's consensus was to continue the current practice. 6. ORDINANCE 12-09 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A THREE YEAR FARM LEASE AGREEMENT WITH CHARLES WINTER, JR., WINTER FARMS FOR 7.3 ACRES OF LAND AT DEKALB TAYLOR MUNICIPAL AIRPORT. Passed by omnibus vote in the consent agenda. 7. ORDINANCE 12-10 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A THREE YEAR FARM LEASE AGREEMENT WITH LARSON GRAIN FARMS FOR 5.5 ACRES OF LAND AT DEKALB TAYLOR MUNICIPAL AIRPORT. Passed by omnibus vote in the consent agenda. 8. ORDINANCE 12-11 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO SIGN A THREE YEAR FARM LEASE AGREEMENT WITH DANNY WELLS FOR 9 ACRES OF LAND AT DEKALB TAYLOR MUNICIPAL AIRPORT. Passed by omnibus vote in the consent agenda. K. RESOLUTIONS:  Regular City Council Meeting Minutes February 13, 2012 Page 9 of 10 1. RESOLUTION 12-14 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO EXECUTE AN AGREEMENT WITH THE BOARD OF TRUSTEES OF NORTHERN ILLINOIS UNIVERSITY TO PROVIDE EMERGENCY MEDICAL SERVICES FOR FOOTBALL HOME GAMES AND THE CONVOCATION CENTER FROM JULY 1, 2011 THROUGH JUNE 30, 2013. Mayor Povlsen read Resolution 12-14 by title only. MOTION Ald. Baker moved to pass Resolution 12-14; seconded by Ald. Lash. Motion carried 6-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O'Leary. Absent: Teresinski. Mayor Povlsen declared the motion passed. L. REPORTS – COMMUNICATIONS: Mayor Povlsen and all members of Council congratulated Chief Harrison and Chief Feithen on their retirement and thanked them for their years of service to DeKalb. Mayor Povlsen announced that a dinner will be held at the high school to address literacy. Additionally, he said, the Safe/Quality Task Force meets tomorrow with the consultants giving a presentation. Ald. Baker addressed Mr. Charvat's concerns regarding closed session and stated he generally shares his views. However, he said, Council must be informed by the City Attorney of their responsibilities and he agrees that it is not appropriate to discuss any candidates in public. He added that Council will bring the item back to discuss in an open meeting. Regarding the location of the proposed Police Station, he stated that this has been discussed since he took office eleven (11) years ago. He added that the Police will respond to the safety of the NIU community approximately three (3) minutes quicker at the new location. Also, he said, the decision for this location was made by the majority of Council. Ald. Lash advised that the Bookcase Project will hold an event on Thursday, February 16th at DeKalb High School. Additionally, she advised she has scheduled a meeting with the 3rd Ward residents on Saturday, February 25 at 2:00 p.m. at the Lincoln Inn. Ald. Gallagher noted that in May 2009 Council discussed all options for the location of the new Police Station; on September 27, 2011 Council unanimously approved the current proposed location of the new Police Station on West Lincoln Highway. Mr. Biernacki stated that it is with a heavy heart that he congratulates Chief Feithen and Chief Harrison. He noted that he will miss their work ethic and camaraderie. He added they have been fine public servants and we can only hope to emulate our careers after them. Mr. Frieders stated that he has had much experience with other communities and their relationships with the media. He added that the experiences that DeKalb has undergone in the past few weeks indicate that there is a remarkable relationship between the City and the media and he is grateful for the transparency and reasonable approach that the media has taken. Regular City Council Meeting Minutes February 13, 2012 Page 10 of 10 Mr. Frieders added that he has enjoyed his relationships with both Chiefs and added he served on the Volunteer Waterman Fire Department and experienced first-hand Chief Harrison's exemplary leadership and standards. MOTION At 8:50 p.m., Ald. Gallagher moved to extend the meeting adjournment time past 9:00 p.m.; seconded by Ald. Jacobson. Motion carried on voice vote. Mayor Povlsen declared the motion passed. M. RECESS FOR CLOSED SESSION: 1. APPROVAL OF A STAFF REQUEST TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(c)(2); SELECTION OF PERSON TO FILL A PUBLIC OFFICE 5 ILCS 120/2(c)(3); PURCHASE OF REAL PROPERTY 5 ILCS 120/2(c)(5); AND PENDING LITIGATION 5 ILCS 120/2(c)(11). MOTION Ald. Jacobson moved to approve staff's request to hold a closed session to discuss Personnel as provided for in 5 ILCS 120/2(c)(1); Collective Bargaining 5 ILCS 120/2(c)(2); Selection of Person to Fill a Public Office 5 ILCS 120/2(c)(3); Purchase of Real Property 5 ILCS 120/2(c)(5); and Pending Litigation 5 ILCS 120/2(c)(11); seconded by Ald. Naylor. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Lash, Gallagher, Naylor, Baker, O'Leary, Povlsen. Absent: Teresinski. Mayor Povlsen declared the motion passed. Mayor Povlsen closed the meeting to the public at 8:52 p.m. Mayor Povlsen opened the meeting to the public at 10:25 p.m. N. ADJOURNMENT: Ald. Lash moved to adjourn the meeting; seconded by Ald. Jacobson Motion carried on voice vote. Mayor Povlsen declared the meeting adjourned at 10:25 p.m. DIANE K. WRIGHT, City Clerk Approved by City Council March 12, 2012