City Council

MINUTES COMMITTEE OF THE WHOLE MEETING OF CITY COUNCIL CITY OF DEKALB April 22, 2013 The City Council of DeKalb, Illinois held a Committee of the Whole Meeting on Monday, April 22, 2013 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Povlsen called the meeting to order at 6:00 p.m. A. ROLL CALL: City Clerk Wright called the roll and the following members of City Council were present: Mayor Kris Povlsen, Alderman David Jacobson, Alderman Tom Teresinski, Alderman Kristen Lash, Alderman Brendon Gallagher, Alderman Ronald Naylor, Alderman David Baker, and Alderman Monica O’Leary. Also present were: Mark Biernacki, City Manager; Rudy Espiritu, Assistant City Manager; Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; Joel Maurer, Assistant Director Public Works–Engineering/Transportation; Derek Hiland, Principal Planner; Jeff Birtell, I&T Technician; and Diane Wright, City Clerk. B. ITEMS ALSO ON THE REGULAR MEETING AGENDA: None. C. CONSIDERATIONS: 1) CONSIDERATION OF FUNDING THE CHAMBER OF COMMERCE IN THE AMOUNT OF $45,000 FOR FY 14 SPECIAL EVENTS PROGRAMING AND ADMINISTRATION IN PLACE OF RE:NEW DEKALB. Mr. Biernacki stated that the request is that the funding for the special events programs for the downtown area that currently resides with Re:New DeKalb be shifted to the Chamber of Commerce. Mr. Frank Roberts, President of Re:New DeKalb stated that the Chamber had significant resources to make downtown events more successful and will be able to expand the events Committee of the Whole Meeting April 22, 2013 Page 2 of 4 community-wide. He added that Re:New will be focusing on community issues while continuing with its efforts on the redevelopment of downtown. Mr. Mark Smirz, Chairman of the Chamber of Commerce added that the Chamber doesn’t want to lose any of the momentum of the special events and is very excited about this opportunity. However, the Chamber cannot absorb the special events into their budget and requests funding through the City, he said. Also, he said he has spoken with Ms. Armstrong of the Convention and Visitors Bureau (CVB) and she supports the idea of continuing the program and the Chamber would seek her input. He added these special events are not a duplication of the CVB’s efforts. Mr. Matt Duffy of the Chamber stated that the Chamber focuses on events for the people in the area; the CVB focuses on events outside the area. Ald. Teresinski noted that these events will bring people downtown; the events need to stay and grow to help the downtown and the community. Ald. Naylor asked if there will be a time in the future when zero funding is required from the City and these programs would become self- sufficient. He added that for the time being he would support the request. Mr. Smirz replied that half of the downtown events are privately funded. Ald. Gallagher suggested that the City support the effort at a lower level of approximately $20,000. He added there is some redundancy with some Chamber efforts, the City’s Economic Development Division, the DeKalb Economic Development Commission and the CVB. Mr. Biernacki stated if there is any redundancy it exists with Re:New and doesn’t believe these events are redundant. He added that $20,000 will not fund the position for the special events and asked Council to consider $45,000. These funds are estimated to come from the hotel/motel taxes and will not take away from existing funding sources, he said. Mr. Roberts added that $45,000 pays for the staffing to run these events. Mr. Baker suggested that no money be funded unless it comes from TIF because he is unwilling to take any money from the General Fund unless it is for Police, he said. Ald. O’Leary expressed concern that money is taken from the new hotel. She added if there is another way to fund it she would support it. Ald. Lash stated the programs are important but shared concern that the money given to Re:New should be phased out. Ald. Teresinski stated if Council wants these programs to exist, there needs to be a funding source. Ald. Naylor stated he would like to see this discussed during the budget process and suggested that Re:New and the Chamber develop other alternatives and possible phasing out in the next three years. MOTION Ald. Naylor moved to approve staff’s recommendation to fund the Chamber of Commerce $45,000 for special events; seconded by Ald. Teresinski. Motion failed 3-4 on roll call vote. Aye: Teresinski, Lash, Naylor. Nay: Jacobson, Gallagher, Baker, O’Leary. Mayor Povlsen declared the motion failed. MOTION Ald. Gallagher moved to fund the Chamber of Commerce $25,000 and direct that true costs be brought back before Council; seconded by Ald. Jacobson. Motion carried on voice vote. Mayor Povlsen declared the motion passed.  Committee of the Whole Meeting April 22, 2013 Page 3 of 4 2) CONSIDERATION OF A REQUEST BY BILL MCMAHON FOR A $330,000 TIF- FORGIVABLE LOAN AND A $25,000 ARCHITECTURAL PROJECT LOAN. Mr. Hopkins stated that Mr. McMahon is proposing a banquet hall as a destination in DeKalb. He has provided a business plan, he said. Mr. Bill McMahon, owner of Lincoln Inn stated he is under contract to purchase 302 Grove Street and believes the banquet facility will beautify DeKalb. He added it will create 20-30 jobs and generate sales tax revenue. In addition to the banquet facility, there will be meeting rooms available for groups, he said. Plans are also to include Sunday brunches at the facility. Mr. McMahon estimated revenue at $800,000 the first year. He added he is prepared to guarantee the loan and will sign a fallback guarantee. Council asked questions of Mr. McMahon including how many events would be planned annually, average cost for rental and the claw back. Mr. McMahon stated the Lincoln Inn would be his guarantee against the loan. Ald. Jacobson stated he has been an opponent on most TIF projects, but is supportive of this plan. He added this project meets all the guidelines and he is excited to vote “yes” on the project. Ald. O’Leary added her support. MOTION Ald. Lash moved to approve Mr. McMahon’s request preliminarily for a $330,000 TIF- forgivable loan and a $25,000 architectural project loan; seconded by Ald. Jacobson. Motion carried on voice vote. Mayor Povlsen declared the motion passed. 3) CONSIDERATION OF A REQUEST BY PAPPAS DEVELOPMENT FOR A $628,000 TIF-FORGIVABLE LOAN TO CONSTRUCT A RESTAURANT AND/OR RETAIL CENTER ON THE FORMER SMALL’S FURNITURE PROPERTY, 2211 SYCAMORE ROAD. Mr. Hopkins stated that the former Small’s Furniture location is being developed by John Pappas. He noted that staff has asked that he focus on specific developments for the site. He explained the project further to Council. Mr. John Pappas stated he needs the City’s help to develop the property to take it to the next level. He plans to develop it as a retail area or restaurant, he said. Ald. Jacobson stated that the request is more than what the property is worth. Mr. Pappas stated an initial investment was made, is not worried about the property and is requesting TIF assistance that will be backed by a second mortgage. He added it is a $4 million project and the City has nothing to lose. Ald. Gallagher stated that Mr. Pappas has a proven track record and has shown that if the project doesn’t work, he will pay back the City. Mr. Pappas stated he will do whatever it takes to make the project successful. Ald. Gallagher voiced his support for the request. Committee of the Whole Meeting April 22, 2013 Page 4 of 4 Ald. Teresinski stated that volume is needed on that road. From a timing perspective, he added, he is concerned about the steps and when the commitment needs to be made. Mr. Hopkins noted that the agreement would prevent Mr. Pappas from attracting current tenants to the site. Ald. Lash stated she has some concerns about giving incentives without know what is going in to the site, but would be willing to bring it forward to the next meeting for further discussion. Ald. Naylor stated he is concerned about the amount and general assumptions of what will be in the development. He suggested the item be brought back when Council knows all specifics. He added that if DeKalb wants something on that site, it has to provide assistance. Ald. O’Leary stated she initially had concerns, but after hearing from Mr. Pappas she would support the project. Ald. Jacobson asked about the prevailing wage and use of TIF money. Mr. Frieders replied the prevailing wage language is very broad and includes TIF projects. MOTION Ald. Teresinski moved to approve Mr. Pappas’ request preliminarily for a $628,000 TIF- forgivable loan to construct a restaurant and/or retail center on the former Small’s Furniture property, 2211 Sycamore Road; seconded by Ald. Gallagher. Motion carried on voice vote. Mayor Povlsen declared the motion passed. 3) CONSIDERATION OF A PILOT CONVERSION PROGRAM IN THE ELWOOD HISTORIC NEIGHBORHOOD. Not acted on in this meeting. 5) APPROVAL OF A STAFF REQUEST TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(C)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(C)(2); WORKER’S COMPENSATION 5 ILCS 120/2(C)(12); AND PENDING LITIGATION 5 ILCS 120/2(C)(11). Not acted on in this meeting. D. ADJOURNMENT: MOTION Ald. Jacobson moved to adjourn the meeting; seconded by Ald. Gallagher. Motion carried on voice vote. Mayor Povlsen declared the meeting adjourned at 7:05 p.m. ______________________________________ DIANE K. WRIGHT, City Clerk Approved by City Council May 13, 2013  MINUTES REGULAR MEETING OF CITY COUNCIL CITY OF DEKALB April 22, 2013 The City Council of DeKalb, Illinois, held a regular meeting on Monday, April 22, 2013 in the Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Povlsen called the meeting to order at 7:12 p.m. A. ROLL CALL: City Clerk Wright called the roll and the following members of City Council were present: Mayor Kris Povlsen, Alderman David Jacobson (arrived at 7:12 p.m.), Alderman Tom Teresinski, Alderman Kristen Lash, Alderman Brendon Gallagher, Alderman Ronald Naylor, Alderman David Baker and Alderman Monica O’Leary. Also present were: Mark Biernacki, City Manager; Rudy Espiritu, Assistant City Manager; Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; Joel Maurer, Assistant Director Public Works – Engineering/Transportation; Derek Hiland, Principal Planner; Jeff Birtell, I&T Technician; and Diane Wright, City Clerk. B. PLEDGE OF ALLEGIANCE: Ald. O’Leary led the Pledge of Allegiance to the Flag. C. APPROVAL OF AGENDA – ADDITIONS/DELETIONS: Mayor Povlsen requested that the Resolutions under Special Items be read first. MOTION Ald. Naylor moved to approve the Agenda; seconded by Ald. Teresinski. Motion carried 7-0-1 on roll call vote. Aye: Teresinski, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Absent: Jacobson. Mayor Povlsen declared the motion passed. D. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS: 1. Special Items ● Proclamation: Bike to Work Day – May 17, 2013 Mayor Povlsen read the Proclamation and presented it to Cindy Capek of the Park District. Ms. Capek thanked the City for its assistance in promoting bicycling opportunities. Ald. Jacobson arrived at 7:15 p.m. ● Resolution Commending and Congratulating Tom Teresinski for 4+ years of service to the City of DeKalb as Alderman of Ward Two. Regular City Council Meeting Minutes April 22, 2013 Page 2 of 9 Mayor Povlsen read the Resolution for outgoing Ald. Tom Teresinski and presented it to him. He noted that he has been an invaluable member of Council. ● Resolution Commending and Congratulating Brendon Gallagher for 4 years of service to the City of DeKalb as Alderman of Ward Four. Mayor Povlsen read the Resolution for outgoing Ald. Brendon Gallagher and presented it to him. He stated that Ald. Gallagher’s expertise has been exemplary on the City’s budget. ● Resolution Commending and Congratulating Kris Povlsen for 16 years of service to the City of DeKalb as Mayor of the City of DeKalb and Alderman of Ward Two. Ald. David Baker read the Resolution for outgoing Mayor Kris Povlsen and presented it to him. He added that he enjoyed working with Mayor Povlsen for the past twelve years on the Council. ● Nguzo Saba Men’s Club Human Services Funding Update Mr. Derrick Smith presented an update on the Men’s Club to Council. The basketball program started with 30 participants over 20 years ago and now totals 100-150, he said. Ald. Lash asked if he has reached out to local businesses for funding. Mr. Smith stated they contacted some but they could not assist them. Ald. Gallagher noted that the other non-profits’ programs run throughout the year and they provide quarterly reports to the City. Ald. Baker presented two checks to Mr. Smith for $100 each from his two businesses and challenged other businesses in the community to donate also. Council thanked Mr. Smith for his report. ● Third Quarter Financial Report Mr. Espiritu presented the third quarter report and stated that gross receipts are at 70.5% of annual expectations. Overall, revenues are at .55% over projections. Personnel expenses are slightly higher due to Police and Fire contributions for pensions. He stated that revenues exceed expenditures by $204,000. Mr. Espiritu stated that the third quarter is overall the most important one in that it creates the basis for the budget. Finally, he said that the fund balance should grow by $600,000 if everything comes in as expected for the year. ● Economic Development Report Mr. Biernacki asked that the report be deferred to the next meeting. ● City Manager Recruitment and Selection Process Suggestions and Alternatives Mr. Biernacki provided Council with a memo and timelines for the selection process for a new City Manager. He noted that it is a five-six month process. He listed the pros and cons of conducting an internal or external search and asked for Council direction. Council discussed the issue and also waiting for the new Council to be seated so that they would be involved in the process. Ald. Naylor asked that a Request for Proposal be put together for a search firm to determine what that process would entail. Consensus of Council was to have staff prepare an RFP and ask for menu of their services.  Regular City Council Meeting Minutes April 22, 2013 Page 3 of 9 2. Approval of Mayor Appointments ● Reappointment of Neil Kepner to the Police Pension Board MOTION Ald. Naylor moved to approve the appointment of Neil Kepner; seconded by Ald. Gallagher. Motion carried on voice vote. Mayor Povlsen declared the motion passed. ● Appointment of Tom Teresinski to Finance Advisory Committee MOTION Ald. Naylor moved to approve the appointment of Tom Teresinski; seconded by Ald. Gallagher. Motion carried on voice vote. Mayor Povlsen declared the motion passed. 3. Citizens’ Comments Ms. Sara diNicola, DeKalb, Illinois spoke about nullifications which can be done on state, federal and city levels. Ms. Pam Verbic, DeKalb, Illinois encouraged Council to not spend extra money on firms when the City is capable of doing the search for City Manager. She said she has spoken to new Council Members who have expertise in dealing with new hires. She added that Assistant City Manager, Rudy Espiritu is capable of becoming City Manager. He is professional, knowledgeable, well respected by the community, friendly and approachable, she said. She added that the $25,000 for the search could be used for equipment and other personnel. E. CONSENT AGENDA – OMNIBUS VOTE: MOTION Ald. Baker moved to approve the Consent Agenda; seconded by Ald. Lash. Motion carried 8-0 on roll call vote. Aye: Jacobson, Teresinski, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Mayor Povlsen declared the motion passed. MOTION Ald. Teresinski moved to approve the listing of Consent Agenda items; seconded by Ald. Naylor. Motion carried 8-0 on roll call vote. Aye: Jacobson, Teresinski, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Mayor Povlsen declared the motion passed. 1. Approval of City Council Minutes: Special Meeting: March 26, 2013 Committee of the Whole: April 8, 2013 Regular Meeting: April 8, 2013 Special Meeting: April 13, 2013 Closed Session Approved in the Consent Agenda by Omnibus Vote. 2. Receive and File: Citizens’ Community Enhancement Commission Minutes: March 18, 2013 Citizen’s Environmental Commission Minutes: February 6, 2013; March 6, 2013 Regular City Council Meeting Minutes April 22, 2013 Page 4 of 9 Finance Division Bank Balance & Bank Statement: March 2013 Finance Division Check List: March 2013 Received and filed in the Consent Agenda by Omnibus Vote. 3. ORDINANCE NO. 13-23: AMENDING THE MUNICIPAL CODE OF THE CITY OF DEKALB, ILLINOIS, CHAPTER 51, “TRAFFIC, SECTION 51.30 “ORDERS FOR TOWING AND IMPOUNDING OF VEHICLES BY THE CITY,” AND ADDING SECTION 51.31 “PROHIBITION ON PARKING UNLAWFUL VEHICLES ON ROADWAYS RELATING TO PARKING OF UNLAWFUL OR HAZARDOUS VEHICLES.” Approved in the Consent Agenda by Omnibus Vote. 4. RESOLUTION NO. 13-24: AUTHORIZING THE CITY OF DEKALB TO EXECUTE A ROUTE 38 PERMIT FROM THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR CONSTRUCTION OF CARROLL AVENUE SIGNAL AND ENTRANCES BY CONTRACTORS FOR THE DEKALB POLICE STATION ON WEST LINCOLN HIGHWAY. Approved in the Consent Agenda by Omnibus Vote. F. PURCHASE AND BID AWARDS: 1. APPROVE STAFF RECOMMENDATION TO AWARD A BID FOR CUL-DE-SAC MAINTENANCE AND MOWING TO KNUTSON LAWN CARE IN AN AMOUNT NOT TO EXCEED $23,500. MOTION Ald. Naylor moved to approve staff’s recommendation to award the bid for cul-de-sac maintenance and mowing to Knutson Lawn Care in an amount not to exceed $23,500; seconded by Ald. O’Leary. Motion carried 8-0 on roll call vote. Aye: Jacobson, Teresinski, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Mayor Povlsen declared the motion passed. 2. APPROVE STAFF RECOMMENDATION TO WAIVE COMPETITIVE BIDDING AND PURCHASE ANTENNAS AND CABLING FOR THE POLICE STATION TOWER TO DIXON/OTTAWA COMMUNICATIONS IN THE AMOUNT OF $38,173.96. MOTION Ald. Gallagher moved to approve staff’s recommendation to waive competitive bidding and purchase antennas and cabling for the Police Station Tower to Dixon/Ottawa Communications in the amount of $38,173.96; seconded by Ald. Lash. Mr. Moore explained this is the vendor used for all telecommunication equipment. VOTE Motion carried 8-0 on roll call vote. Aye: Jacobson, Teresinski, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Mayor Povlsen declared the motion passed.  Regular City Council Meeting Minutes April 22, 2013 Page 5 of 9 3. APPROVE STAFF RECOMMENDATION TO AWARD THE BID FOR THE REFUSE PROGRAM TO WASTE MANAGEMENT. MOTION Ald. Gallagher moved to approve staff’s recommendation to award the bid for the refuse program to Waste Management; seconded by Ald. Teresinski. Mr. Moore explained the six-month bid process and that the contract will include toters. The price per month for residents will be $17.15, an increase of $0.70, he said. There will be different sizes of toters that residents can choose, he added. He explained further the terms of the contract which includes a composting pilot program and coupon rewards program. Council asked further questions about the contract from Mr. Moore and Mr. Hernandez of Waste Management. Mr. Moore added that the current contract ends August 31 of this year. Also, he said, the contract is for five years; Ald. Naylor encouraged Council and Staff to consider a seven year contract. Additionally, he said that according to the report, 8,700 homes are paying for the service yet there are 16,000-18,000 residential units in the City which equates to one-half of the residents paying for all refuse services. He suggested that administrative fees should be charged to the General Fund and not simply charged to residences; this would reduce some transfers from the Refuse Fund to pay for administrative costs. Additionally, Ald. Naylor stated that the Park District be asked to contribute to the services at the parks in that they are a separate unit of government. He added he doesn’t agree with picking up that part of their cost. MOTION Ald. Naylor moved to transfer $80,000-$100,000 to the General Fund thereby reducing costs to homeowners by approximately 5%; seconded by Ald. Baker. Mr. Moore stated that park districts are usually part of the franchise and he added them in the contract; in other communities park districts do not pay, he said. This service is wrapped into the $17.15 fee, he added. Ald. Baker agreed with Ald. Naylor that the residents should not pay for all these services. Council discussed the motion and whether monies come from the General Fund or Refuse Fund. Mr. Biernacki suggested that Council approve the contract now for the total gross amount and decide later at budget time how it will be paid. Ald. Naylor withdrew his motion. MOTION TO AMEND Ald. Gallagher moved to award a five-year refuse contract to Waste Management; seconded by Ald. Lash. MOTION TO AMEND Ald. Naylor moved to amend the recommendation to a seven-year contract rather than five-year contract. Motion died for lack of a second. VOTE Motion carried on voice vote. Mayor Povlsen declared the motion passed. Regular City Council Meeting Minutes April 22, 2013 Page 6 of 9 Ald. Lash asked if the motion passed includes all options. Mr. Frieders stated that other aspects were cost-neutral and the assumption is the other three are included in the motion. VOTE Motion carried 8-0 on roll call vote. Aye: Jacobson, Teresinski, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Mayor Povlsen declared the motion passed. MOTION TO EXTEND MEETING At 8:50 p.m., Ald. Naylor moved to extend the meeting past 9:00 p.m.; seconded by Ald. Gallagher. Motion carried on voice vote. Mayor Povlsen declared the motion passed. G. PUBLIC HEARINGS NONE H. OLD BUSINESS NONE I. ORDINANCES – SECOND READING NONE J. ORDINANCES – FIRST READING 1. ORDINANCE NO. 13-24: APPROVING AN AMENDMENT TO THE CENTRAL AREA TAX INCREMENT FINANCING DISTRICT AND TAX INCREMENT FINANCING DISTRICT NO. 2 FOR THE CITY OF DEKALB, BY REMOVING CERTAIN PROPERTIES THEREFROM. Mayor Povlsen read Ordinance 13-24 by title only. MOTION Ald. Teresinski moved to receive and file Ordinance 13-24; seconded by Ald. Gallagher. Mr. Frieders stated that the ordinance refers to the Central Area TIF and TIF No. 2. Staff is recommending the City establish this ordinance; under the TIF Act, there are restrictions on the City Council purchasing or owning property in TIF Districts. This ordinance would prevent Council from voting on or participating in TIF discussions. Specifically, at this time, the recommendation is to exclude certain properties owned by Ald. Jacobson and Ald.-Elect Snow. Ald. Baker inquired if the exclusion would be removed after the Council’s term. Mr. Frieders replied there is no provision; it would have to be voted on by Council. He added that staff recommends that Council adopt the ordinance perspectively and review it after each election. Ald. Lash inquired if it would apply if a Council Member is renting in that district rather than owning it. Mr. Frieders replied it would apply if it is owned or leased on a month-to-month basis; if there is an annual or 45-day lease, it would not apply. Ald. Jacobson stated he would abstain from the discussion and vote on this and the following ordinance.  Regular City Council Meeting Minutes April 22, 2013 Page 7 of 9 VOTE Motion carried on voice vote (Ald. Jacobson abstaining). Mayor Povlsen declared the motion passed. MOTION Ald. Teresinski moved to waive second reading of Ordinance 13-24; seconded by Ald. Gallagher. Motion carried 7-0-1 on roll call vote. Aye: Teresinski, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Abstain: Jacobson. Mayor Povlsen declared the motion passed. MOTION Ald. Naylor moved to pass Ordinance 13-24; seconded by Ald. Lash. Motion carried 7-0-1 on roll call vote. Aye: Teresinski, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Abstain: Jacobson. Mayor Povlsen declared the motion passed. 2. ORDINANCE NO. 13-25: ORDINANCE APPROVING AN AMENDMENT TO THE TAX INCREMENT FINANCING REDEVELOPMENT PLAN AND PROJECT AREA #2. Mayor Povlsen read Ordinance 13-25 by title only. MOTION Ald. Naylor moved to receive and file Ordinance 13-25; seconded by Ald. Lash. Mr. Biernacki stated the ordinance would clarify the official expiration and property tax collection dates for TIF #2. VOTE Motion carried on voice vote. Mayor Povlsen declared the motion passed. MOTION Ald. Lash moved to waive second reading of Ordinance 13-25; seconded by Ald. Naylor. Motion carried 7-0-1 on roll call vote. Aye: Teresinski, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Abstain: Jacobson. Mayor Povlsen declared the motion passed. MOTION Ald. Teresinski moved to pass Ordinance 13-25; seconded by Ald. O’Leary. Motion carried 7-0-1 on roll call vote. Aye: Teresinski, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Abstain: Jacobson. Mayor Povlsen declared the motion passed. K. RESOLUTIONS NONE. L. REPORTS – COMMUNICATIONS Mayor Povlsen thanked staff for the efforts in the recent flooding. Additionally, he thanked Ald. Jacobson and his fraternity for bagging sand for the flood assistance. Mayor Povlsen stated that sitting on Council as an Alderman and then Mayor is something he will not forget. He added his tenure has been one of the most challenging and rewarding experiences. He thanked the citizens for having confidence in him. Further, he added the staff in DeKalb is Regular City Council Meeting Minutes April 22, 2013 Page 8 of 9 second to none. He thanked his wife and family for their support over the years. He summarized some of the issues he has been proud to be a part of: safe/quality housing, smoking ban, Sycamore Road, Liquor Code, Park 88, collaboration with School District and NIU and the increase in the General Fund through tough economic times. He added he is very proud to have been a part of these and other issues. Mayor Povlsen stated he is pleased to welcome John Rey as Mayor and Bob Snow and Bill Finucane as Aldermen. Ald. Teresinski stated that if someone wants to restructure a city, someone like Brendon Gallagher is the person to guide you through it. He addressed Mayor Povlsen and stated there are always naysayers and there needs to be a debate on issues. He added that Mayor Povlsen was always open to dialogue and transparency. Finally, he said, if you can leave it better than you found it, you have accomplished much. Ald. Gallagher commended Ald. Teresinski for his work on the Council and noted that Mayor Povlsen listened to one’s opinion. He addressed the newly-elected Council Members and suggested they identify three things to work toward in their wards. He summarized some of the issues he was involved with: green-up Lincoln, claw back from Target, BYOB, involuntary annexations along Fairview, attorney outsourcing, EPI recommendations, improve the General fund, etc. He thanked his wife and family for their support. The remaining Council Members thanked Mayor Povlsen, Ald. Teresinski and Ald. Gallagher for their service and stated they will be missed on Council. Additionally, staff added their congratulations and best wishes to the retiring three Council Members. Mr. Biernacki reminded Council that next Monday, May 6th at 6:00 p.m. the swearing-in ceremony will be held. Additionally, budget workshops are scheduled for May 11th and May 18th. M. RECESS FOR CLOSED SESSION 1. APPROVAL OF A STAFF REQUEST TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(c)(2); WORKERS COMPENSATION 5 ILCS 120/2(c)12) AND PENDING LITIGATION 5 ILCS 120/2(c)(11). MOTION Ald. Gallagher moved to approve staff’s request to hold a closed session to discuss Personnel as provided for in 5 ILCS 120/2(c)(1); Collective Bargaining 5 ILCS 120/2(c)(2); Workers Compensation 5 ILCS 120/2(c)(12); and Pending Litigation 5 ILCS 120/2(c)(11); seconded by Ald. Teresinski. Motion carried 8-0 on roll call vote. Aye: Jacobson, Teresinski, Lash, Gallagher, Naylor, Baker, O’Leary, Povlsen. Mayor Povlsen declared the motion passed. Mayor Povlsen closed the meeting to the public at 9:44 p.m. Mayor Povlsen opened the meeting to the public at 11:00 p.m.  Regular City Council Meeting Minutes April 22, 2013 Page 9 of 9 N. ADJOURNMENT MOTION Ald. Lash moved to adjourn the meeting; seconded by Ald. Lash. Motion carried on voice vote. Mayor Povlsen declared the meeting adjourned at 11:00 p.m. ___________________________________ DIANE K. WRIGHT, City Clerk Approved by City Council May 13, 2013