City Council

MINUTES SPECIAL MEETING WITH THE CITY COUNCIL AND THE FINANCE ADVISORY COMMITTEE CITY OF DEKALB May 28, 2013 The City Council of DeKalb, Illinois held a Committee of the Whole Meeting on Monday, May 28, 2013 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 6:00 p.m. A. ROLL CALL: City Clerk Peerboom called the roll and the following members of City Council were present: Alderman David Jacobson, Alderman Bill Finucane, Alderman Kristen Lash, Alderman Bob Snow, Alderman Ronald Naylor, Alderman David Baker, Alderman Monica O’Leary and Mayor John Rey. Clerk Peerboom called the roll of the Finance Advisory Committee and the following members were present: David Conlin, Chris Fricher, Mike Peddle, Connie Golden and Tom Teresinski. Absent were Lon Clark and Gary Peele. Also present were: Rudy Espiritu, Assistant City Manager; Dean Frieders, City Attorney, Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; Joel Maurer, Assistant Director Public Works–Engineering/ Transportation; Laura Pisarcik, Finance/Purchasing Director; Jeff Birtell, I&T Technician; Liz Peerboom, City Clerk and Diane Wright, Deputy City Clerk. B. ITEMS ALSO ON THE REGULAR MEETING AGENDA: None. C. CONSIDERATIONS: 1) CONSIDERATION OF A DISCUSSION OF THE FY13-14 BUDGET. Mr. Espiritu stated there were a number of items to be discussed tonight with the public hearing at the regular meeting. This meeting will have policy discussions focused on the policy regarding the fund balance in the Workers Comp Fund and the deficit in the Airport Fund. Committee of the Whole Meeting May 28, 2013 Page 2 of 3 Ms. Pisarcik stated that since the last budget workshop a sub-committee recommends keeping the fund balance in the Workers Comp Fund to the claim reserve plus one year of premium costs which would equal an approximate $815,000 balance. Therefore, an additional $500,000 needs to be transferred from the General Fund to maintain this new fund balance. She discussed revenues that were not included in the budget previously: Kohl’s’ sales tax share ends in July, not June. Expectations are to receive $20,000 in video gaming revenue. Also, she said there is no need to transfer $300,000 into public safety and a request for a vehicle for the building inspector ($40,000) is now removed from the budget. Thus, if Council wants to transfer the $500,000, these items would come into play, she said. Ald. Baker suggested making the fund separate and not simply ear marking it. Ms. Pisarcik replied the records are distinguished and quite separate; the City gets more interest if funds are co-mingled and the auditors have no issue with this, she said. Ald. Naylor expressed stated there is already a significant amount to cover Workers Comp reserves and stated he has a difference of opinion on this issue. Mr. Peddle stated that it is sound to put one year’s premiums aside along with past and prospective issues. Additionally he said that Council made an irresponsible decision not to join a risk pool. Mr. Espiritu stated that it was a policy decision of Council to keep the $1.7 million in reserve. He added that Council has to decide what amount it should be. Ald. Baker stated he wants it separate from the General Fund. Mr. Teresinski supported the recommendation. Ald. Snow expressed his support of the $815,000 fund balance. Mayor Rey stated there was consensus to fund it at the recommendation. Ms. Pisarcik next discussed the Airport Fund; originally there was no proposed transfer, she said. The sub-committee recommends reinstating the transfer of $255,000 from the General Fund. To offset the transfer, some adjustments were made: reduce contingency in general support from $325,000 to $225,000 and reducing EPI implementation from $125,000 to $25,000 and increase the Water Fund transfer to General Fund from $525,000 to $600,000 and remove the $50,000 to update the Comprehensive Plan. Mr. Espiritu added there remains funding for joint planning with NIU. Additionally, he said, some policies may need to be updated which will lead to the Comprehensive Plan. Ald. Jacobson stated that now is the time for discussion on the Comprehensive Plan which should be a top priority. Ald. Naylor disagreed about the $225,000 transfer; if it is not needed, why do it, he asked. Ald. Snow stated there has been only one year for the airport to break even which was a concern of the sub-committee. The amount could rise if this transfer isn’t made, he said, and recommended funding this for at least one more year. Ald. Lash stated that it is the responsible thing to do to keep the $225,000 in reserves and make sure it is covered. Ald. O’Leary agreed it is a good idea to put $225,000 into the airport but believe we should find the $50,000 somewhere else for the Comprehensive Plan. Ald. Jacobson agreed that it is a major need that we have put off for many years. He agreed with keeping the fund at the airport but not at the expense of the Comprehensive Plan.  Committee of the Whole Meeting May 28, 2013 Page 3 of 3 Mr. Teresinski stated that if the EPI implementation takes place, there may be savings for the $50,000. He added there needs to be a funding mechanism that will grow thru cost reductions that EPI should bring forward. Mr. Espiritu surmised there seems to be consensus to continue the transfer from the General Fund for this year and future years. He asked if consensus was to keep the Comprehensive Plan and direct staff to look for further reductions to cover it. Ald. Finucane agreed that the City has delayed long enough on the Comprehensive Plan and it needs to be funded. Ald. Lash stated that the process can begin without a consultant and suggested some workshops to discuss the plan and insure the $50,000 is in place next year. Ald. Naylor stated he believes it should be done this year – money is there – take it from General Fund or other fund balances. Consensus of Council was to direct staff to find further reductions to keep the $50,000 in the budget for the Comprehensive Plan. Mayor Rey thanked the Finance Advisory Committee, Council, Rudy Espiritu and Laura Pisarcik on the work done thus far on the budget. 2) APPROVAL OF A STAFF REQUEST TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(C)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(C)(2); SALE OF REAL PROPERTY 5 ILCS 120/2(C)(6); AND PENDING LITIGATION 5 ILCS 120/2(C)(11). Not acted on in this meeting. D. ADJOURNMENT: MOTION Ald. Lash moved to adjourn the meeting; seconded by Ald. Naylor. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 6:50 p.m. ______________________________________ DIANE K. WRIGHT, Deputy City Clerk Approved by City Council June 10, 2013  MINUTES REGULAR MEETING OF CITY COUNCIL CITY OF DEKALB May 28, 2013 The City Council of DeKalb, Illinois, held a regular meeting on Monday, May 28, 2013 in the Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 7:05 p.m. A. ROLL CALL: City Clerk Peerboom called the roll and the following members of City Council were present: Mayor John Rey, Alderman David Jacobson, Alderman Bill Finucane, Alderman Kristen Lash, Alderman Bob Snow, Alderman Ronald Naylor, Alderman David Baker and Alderman Monica O’Leary. Also present were: Rudy Espiritu, Assistant City Manager; Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; Joel Maurer, Assistant Director Public Works – Engineering/Transportation; Laura Pisarcik, Finance/Purchasing Director; Jeff Birtell, I&T Technician; Liz Peerboom, City Clerk and Diane Wright, Deputy City Clerk. B. PLEDGE OF ALLEGIANCE: Boy Scout Troop 33 led the Pledge of Allegiance. C. APPROVAL OF AGENDA – ADDITIONS/DELETIONS: MOTION Ald. Snow moved to approve the Agenda; seconded by Ald. O’Leary. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. D. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS: 1. Special Items  Hope Haven Human Services Funding Update Mr. Michael Newman, Emergency Coordinator for Hope Haven addressed Council regarding Hope Haven. He stated there are three programs: transitional housing, emergency housing and a day program. He described the functions of all. He noted that the expansion allowed Hope Haven to expand services and service more clients. He provided a recap of clients served.  DeKalb Taylor Municipal Airport – “2013 General Aviation Public Category A - Airport of the Year” Regular City Council Meeting Minutes May 28, 2013 Page 2 of 10 Mayor Rey stated that the City received acknowledgement from the Department of Transportation, Division of Aeronautics that DeKalb was recognized as Airport of the Year in the Category A. Tom Cleveland added that the award is given to airports with excellent maintenance, administration and safety records. He acknowledged the staff including water and street divisions for their assistance in keeping the airport running. Mayor Rey stated that Tom Cleveland was inducted into the Hall of Fame and congratulated him on this recognition. He noted that he speaks to the quality of work that Tom provides.  Bond Rating Report – Laura Pisarcik Ms. Pisarcik advised Council that the City received notice from Moody’s that they are removing our negative outlook. This allows us to get more bidders on bonds and possibly lower ratings, and is great news for the City, she added.  Police Department Annual Report - 2012 Chief Lowery presented the Police Department’s Annual Report which was distributed to Council and available for viewing on the City’s website and in the City Clerk’s office. 2. Approval of Mayor Appointments Appointment of William Oleckno as Chairman of the Environmental Commission Reappointment of Dan Kenney to the Environmental Commission MOTION Ald. Finucane moved to approve the Mayoral appointments; seconded by Ald. Lash. Motion carried on voice vote. Mayor Rey declared the motion passed. 3. Citizens’ Comments Seth Jansen Field Representative of Congressman Kinzinger’s office spoke and provided contact information for his office and noted the services offered. He asked Council to contact him with any questions. E. CONSENT AGENDA – OMNIBUS VOTE: MOTION Ald. Naylor moved to approve the Consent Agenda; seconded by Ald. Lash. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. MOTION Ald. Naylor moved to approve the listing of Consent Agenda items; seconded by Ald. O’Leary. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. 1. Approval of City Council Minutes: Special Meeting: May 11, 2013  Regular City Council Meeting Minutes May 28, 2013 Page 3 of 10 Committee of the Whole: May 13, 2013 Regular Meeting: May 13, 2013 Approved in the Consent Agenda by Omnibus Vote. 2. Receive and File: Citizens’ Community Enhancement Commission Minutes: April 15, 2013 Finance Division Bank Balance & Bank Statement: 2013 Finance Division Check List: April 2013 Received and filed in the Consent Agenda by Omnibus Vote. 3. RESOLUTION 13-28: APPROPRIATING MOTOR FUEL TAX FUNDS UNDER THE ILLINOIS HIGHWAY CODE IN THE AMOUNT OF $395,000 FOR TAYLOR STREET WIDENING IMPROVEMENTS ALONG LIONS PARK, SECTION 12-00181-00- WR. Approved in the Consent Agenda by Omnibus Vote. F. PURCHASE AND BID AWARDS: 1. APPROVE STAFF’S RECOMMENDATION TO AWARD THE BID TO DIXON ENGINEERING TO PERFORM ENGINEERING MANAGEMENT AND FIELD SERVICE INSPECTIONS DURING THE PAINTING OF THE CITY’S EAST WATER TOWER IN THE AMOUNT OF $25,338. MOTION Ald. Naylor moved to approve staff’s recommendation to award the bid to Dixon Engineering to perform engineering management and field service inspections during the painting of the City’s East Water Tower in the amount of $25,338; seconded by Ald. Snow. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. G. PUBLIC HEARINGS: 1. PUBLIC HEARING ON THE CITY OF DEKALB FY-2014 BUDGET. Mayor Rey opened the public hearing at 7:39 p.m. There being no comments, Mayor Rey continued the public hearing to the June 10th Regular Meeting. H. OLD BUSINESS: NONE I. ORDINANCES – SECOND READING: 1. ORDINANCE 13-27: Regular City Council Meeting Minutes May 28, 2013 Page 4 of 10 AUTHORIZING THE EXECUTION OF A DEVELOPMENT AGREEMENT WITH PAPPAS-GLASGOW DEVELOPMENT, LLC. FOR THE DEVELOPMENT OF 2211 SYCAMORE ROAD (SMALL’S). MOTION Ald. Naylor moved to pass Ordinance 13-27; seconded by Ald. Snow. Mr. Hopkins noted that the request had been modified and explained the terms of the agreement. MOTION TO AMEND ORDINANCE Ald. Naylor moved to amend Ordinance 13-27 with the revised agreement; seconded by Ald. Snow. Motion carried 7-1 on roll call vote. Aye: Jacobson, Lash, Snow, Naylor, Baker, O’Leary, Rey. Nay: Finucane. Mayor Rey declared the motion passed. VOTE ON ORIGINAL MOTION Motion carried 7-1 on roll call vote. Aye: Jacobson, Lash, Snow, Naylor, Baker, O’Leary, Rey. Nay: Finucane. Mayor Rey declared the motion passed. J. ORDINANCES – FIRST READING: 1. ORDINANCE 13-31: APPROVING THE CITY OF DEKALB, ILLINOIS FY 2014 BUDGET. Mayor Rey asked Council if they wished to discuss the budget ordinances in omnibus form. MOTION Ald. Lash moved to consider Ordinances 13-31, 13-32, 13-33 and 13-34 in omnibus form; seconded by Ald. O’Leary. Motion carried on voice vote. Mayor Rey declared the motion passed. Mayor Rey read the titles of Ordinances 13-31, 13-32, 13-33 and 13-34. MOTION Ald. Lash moved to receive and file Ordinances 13-31, 13-32, 13-33, 13-34; seconded by Ald. Finucane. Motion carried on voice vote. Mayor Rey declared the motion passed. Ms. Pisarcik noted that Ald. Jacobson asked for a recap on the personnel in the City Clerk’s office and stated it is in the backup materials. Ald. Naylor asked why the City Clerk was not included in the Clerk’s budget. Ms. Pisarcik explained that the $5,000, Clerk’s salary, was included in the legislative budget with the Mayor and Council. The remainder of that budget has now been transferred to the City Manager’s budget, she said. Mr. Espiritu stated that given the issues with the previous Clerk, the office has since been molded into the City Manager’s office in order that the office be held accountable. We can now make sure the office is accountable and we control their budget, he added. Ms. Peerboom is included in the legislative budget. Mr. Frieders added that these changes to the budget were made from Council’s previous direction. Ald. Baker stated this goes back to the discussion when Council tried to determine what the Clerk’s duties would be and the salary. He added that it was unknown if the City would get an elected Clerk who would be qualified, trained and be present. It seems Ms. Peerboom is qualified and showing up to do the job. He added that if the City Manager gave $10,000 to former Clerk Steve Kapitan, Council should keep in mind that if Ms. Peerboom puts in  Regular City Council Meeting Minutes May 28, 2013 Page 5 of 10 the extra effort she should be compensated. Mr. Frieders stated that the compensation of former City clerk was unique – he was part staff and part city official. He added that compensation of the current elected Clerk is based on the ordinance previously passed by Council. He added that Illinois law prohibits Council from changing that salary now; any changes would have to be effective for next term if Council wants it changed, he said. Ald. Lash stated that Council cannot set a salary for a position that one is expected to perform based on who is holding the office. She added that she believes $5,000 is too low for what is expected of the Clerk, particularly with Ms. Peerboom holding the office. Ald. Naylor repeated that the personnel costs should be in the budget item that they are working. Ms. Pisarcik stated that the $50,000 for hazmat was reinstated in the budget pursuant to Council’s direction at the workshop. Chief Hicks discussed pages 203, 204. MOTION TO AMEND Ald. Baker moved to amend Ordinance 13-31 to include $50,000 for hazmat training; seconded by Ald. O’Leary. Mr. Espiritu asked that this be postponed so that it can be discussed at the next meeting as Chief Hicks has additional information. Ald. Baker withdrew his motion and Ald. O’Leary withdrew her second. Ms. Pisarcik discussed the suggestion to reinstate floodplain buyout by $100,000 which would affect the General Fund. Ald. Naylor passed out suggested General Fund changes to fund certain expenditures. MOTION TO AMEND Ald. Naylor moved to amend Ordinance 13-31 to include his suggested amendments. The motion died for lack of a second. Ald. Lash asked about the reinstatement of the floodplain funding. Discussion ensued regarding CDBG funding and General Fund support for the item. Council urged staff to seek grant funding. Ald. Naylor stated there are four houses that are waiting to be acquired. Ald. Finucane stated he is not in support of the amendment at this time – need to keep General Fund balance. Ms. Pisarcik next discussed the funding for the Chamber of Commerce (formerly funded to Re:New DeKalb). She stated the $45,000 can be accomplished and will not affect the General Fund. Ald. Snow stated he supports the special events coordinator and it would be short notice to take away this funding. He added he is concerned about the Economic Development Fund balance and expected revenues for a new hotel. Ald. Baker stated he supports the monies paid to Chamber as long as it is not paid out all at once but as long as Lindsey Engelsman is the coordinator. Ald. Lash stated her biggest hesitation is that she was under the assumption this would be phased out and the City would not continue to fund it. Ald. Baker stated this is for City-wide special events funding. It is a new and expanded funding source from motels. Matt Duffy of the Chamber of Commerce stressed the need for the special events position. He stated the Chamber will work with Ms. Engelsman and Re:New to make a smooth transition. He added the Chamber is looking to expand to city-wide events. Mr. Espiritu added if this function is not done by the Chamber or Re:New, staff will have to do the special events which would need to be out sourced. Ald. O’Leary agreed to fund it for one year until another source is found. Mr. Espiritu stated this is not coming from General Fund; it is coming from the Economic Regular City Council Meeting Minutes May 28, 2013 Page 6 of 10 Development fund (motel tourism). Ald. Snow stated that Council will need to revisit this in future year. These events do support and bring in more General Fund revenue, he added. If we do not increase overnight stays we will have to use General Funds, but stated he is willing to fund it this year. MOTION TO AMEND Ald. Baker moved to amend Ordinance 13-31 to restore the $45,000 consistent with recommendation in packet out of Economic Development funding; seconded by Ald. Snow. Motion carried 7-1 on roll call vote. Aye: Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Nay: Jacobson. Mayor Rey declared the motion passed. Ms. Pisarcik next discussed the Water Fund. Ald. Naylor recommended a water study be conducted. MOTION TO AMEND Ald. Naylor moved to amend Ordinance 13-31 to include a comprehensive water study to look at rates, etc.; seconded by Ald. O’Leary. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. Ms. Pisarcik next discussed refuse and recycling issues. Ald. Naylor questioned the transfers and discussion ensued on the issue. MOTION TO AMEND Ald. Naylor moved to amend Ordinance 13-31 to freeze the refuse rate charged citizens at $17.78 and leave $270,000 in the Refuse Recycling Fund; seconded by Ald. Baker. Ald. Naylor stated the $270,000 is for the Finance Division’s personnel costs. Mr. Espiritu replied that the administrative transfer is not strictly for Finance Division. Regarding the $270,000, this is the administrative cost we are transferring to General Fund, he said. He added that the City does the billing for Waste Management; if they did billing the amount would be well above this. This is essentially a pass through for the City, he said. Ald. Baker withdrew his second to the motion. Motion died for lack of a second. MOTION TO AMEND Ald. Finucane moved to amend Ordinance 13-31 to freeze the refuse fee ($17.78) for this year, but continue to make the transfer to cover administrative costs with the reduced dollar amount; seconded by Ald. Naylor. Ald. Snow stated by transferring less to the General Fund, you are shifting costs. It is the same people paying the trash fee. He supported leaving it as recommended. VOTE ON MOTION TO AMEND Motion failed 1-7 on roll call vote. Aye: O’Leary. Nay: Jacobson, Finucane, Lash, Snow, Naylor, Baker, Rey. Mayor Rey declared the motion defeated. MOTION TO AMEND Ald. Naylor moved to amend Ordinance 13-31 to keep the rate as is ($17.78) with 4% increases thereafter and that $45,000 comes from the General Fund with no transfer Motion dies for lack of second.  Regular City Council Meeting Minutes May 28, 2013 Page 7 of 10 MOTION TO EXTEND MEETING At 8:55 pm Ald. Snow moved to extend the meeting past 9:00 pm; seconded by Ald. Finucane. Motion carried 5-3 on roll call vote. Aye: Finucane, Snow, Naylor, O’Leary, Rey. Nay: Jacobson, Lash, Baker. Mayor Rey declared the motion passed. Ms. Pisarcik discussed the Motor Fuel Tax Fund. Ald. Naylor suggested moving the Motor Fuel Tax back to General Fund for total $450,000. MOTION TO AMEND Ald. Naylor moved to amend Ordinance 13-31 to remove $450,000 from the Motor Fuel Tax Fund and have the costs completely paid through the General Fund. Motion died for lack of a second. Ald. Naylor asked if a part time person could be paid out of the program delivery in CDBG funds to assist with the Rehab Program; Ms. Pisarcik replied that this is allowed. MOTION TO AMEND Ald. Naylor moved to amend Ordinance 13-32 to add a part time person to CDBG not to exceed $15,000; seconded by Ald. Lash. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. Ms. Pisarcik stated that Ald. Naylor recommended adjusting the sidewalk item from $30,000 to $100,000. She noted the funds could be taken from the Capital Fund balance. MOTION TO AMEND Ald. Naylor moved to amend Ordinance 13-34 to increase line item 50-40-00-300-8321 from $30,000 to $100,000; seconded by Ald. Finucane. Ald. Snow expressed concern on leaving the balance at $17,000. VOTE ON AMENDED MOTION. Motion carried 6-2 on roll call vote. Aye: Finucane, Lash, Naylor, Baker, O’Leary, Rey. Nay: Jacobson, Snow. Mayor Rey declared the motion passed. 2. ORDINANCE 13-32: APPROVING THE CITY OF DEKALB, ILLINOIS FY 2014 – FY 2018 STAFFING PLAN. Discussed in Omnibus form above with 13-31, 13-33 and 13.34. 3. ORDINANCE 13-33: APPROVING THE CITY OF DEKALB, ILLINOIS FY 2014 – FY 2018 GENERAL FUND FINANCIAL PLAN. Discussed in Omnibus form above with 13-31, 13-32 and 13.34. 4. ORDINANCE 13-34: APPROVING THE CITY OF DEKALB, ILLINOIS FY 2014 - FY 2018 CAPITAL PLAN. Regular City Council Meeting Minutes May 28, 2013 Page 8 of 10 Discussed in Omnibus form above with 13-31, 13-32 and 13-33. 5. ORDINANCE 13-35: APPROVING THE EXECUTION OF AN ANNEXATION AGREEMENT (AND THE ANNEXATION OF PROPERTY CONTEMPLATED THEREBY) FOR THE CITY OF DEKALB, ILLINOIS — IRONGATE DEVELOPMENT. Mayor Rey read Ordinance 13-35 by title only. Mr. Espiritu stated that staff requests that this be continued to the June 10th meeting. MOTION Ald. Naylor moved to postpone action on Ordinance 13-35 until the June 10th meeting; seconded by Ald. Finucane. Motion carried on voice vote. Mayor Rey declared the motion passed. 6. ORDINANCE 13-36: AMENDING THE MUNICIPAL CODE OF THE CITY OF DEKALB, ILLINOIS, CHAPTER 42, “BICYCLES.” Mayor Rey read Ordinance 13-36 by title only. MOTION Ald. Lash moved to receive and file Ordinance 13-36; seconded by Ald. Finucane. Mr. Frieders stated that this incorporates everything discussed at the previous Committee of the Whole Meeting, but does not include discretionary matters, i.e. a rolling stop. He added that it does comply with Illinois law regarding required equipment. The ordinance has been distributed to community groups and NIU and staff has received positive feedback, he said. Ald. Lash asked that the central business district be repainted so that people are aware of the parameters. Mr. Moore stated he would prefer not to paint the bricks. Ald. Lash asked about signage; Mr. Moore said he would research it. Ald. Finucane stated there are a large number of bikes owned by NIU students and they will not be aware of the rear red light; it goes beyond what is required of state law, he said. Mr. Frieders replied that state law regarding equipment hasn’t been updated since the 1950s. He added that feedback from cycling groups across the country recommend the rear red light. VOTE Motion carried on voice vote. Mayor Rey declared the motion passed. MOTION Ald. Finucane moved to waive second reading of Ordinance 13-36; seconded by Ald. Lash. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. MOTION Ald. Lash moved to pass Ordinance 13-36; seconded by Ald. Finucane. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. K. RESOLUTIONS:  Regular City Council Meeting Minutes May 28, 2013 Page 9 of 10 1. RESOLUTION 13-29: AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO ENTER INTO AN ENGINEERING SERVICES AGREEMENT WITH HAMPTON, LENZINI AND RENWICK FOR THE DESIGN AND RIGHT-OF- WAY ACQUISITION OF THE KISHWAUKEE RIVER BIKEPATH, SECTION 13-00182-00-bt. Mayor Rey read Resolution 13-29 by title only. MOTION Ald. Naylor moved to pass Resolution 13-29; seconded by Ald. Finucane. Mr. Maurer explained that this will begin the bike trail that the City received a grant for. The grant, he added covers approximately $772,000 on a $1 million project. VOTE Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. 2. RESOLUTION 13-30: AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH HANSON PROFESSIONAL SERVICES FOR CONSULTANT SERVICES FOR A DRAINAGE PROJECT AT DEKALB TAYLOR MUNICIPAL AIRPORT. Mayor Rey read Resolution 13-30 by title only. MOTION Ald. Naylor moved to pass Resolution 13-30; seconded by Ald. Snow. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. 3. RESOLUTION 13-31: AUTHORIZING THE CITY MANAGER OF DEKALB, ILLINOIS TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR THE PROVISION OF WHOLESALE ELECTRICAL SUPPLY SERVICE FOR THE CITY OF DEKALB. Mayor Rey read Resolution 13-31 by title only. MOTION Ald. Finucane moved to pass Resolution 13-31; seconded by Ald. Naylor. Mr. Moore described the process of the agreement and the critical timing. VOTE Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. L. REPORTS – COMMUNICATIONS: Regular City Council Meeting Minutes May 28, 2013 Page 10 of 10 Mayor Rey acknowledged the master gardeners who are planting downtown planters this weekend. Ald. Jacobson asked that the fraternities and students remaining in DeKalb in the summer clean up lawns, and take care of trash. Ald. Finucane reminded bicyclists and motorists to obey the rules of the road and respect each other. Ald. Lash applauded the Resident Officer Program. Additionally she asked about the road inventory program. Mr. Maurer provided an update. Ald. Snow acknowledged Troop 33 and Cliff Golden for their national recognition. They have produced many Eagle Scouts, he said. Ald. O’Leary stated she is not sure what lobbyist are doing but the $66,000 can be used for the airport. Mr. Espiritu stated that contract will be discussed next month. Mr. Espiritu thanked Council and the Finance Advisory Committee for the comments and feedback on the budget. Additionally, he said, the Communiversity in Bloom planters will go out tomorrow morning. The next Council meeting is June 10th; and June 11th is the EPI Special Meeting, he said. Mr. Frieders updated Council on condemnations and noted there are other hazardous properties that the City has pursued cleanup. We have received feedback from citizens and staff is updating a list of new priorities, he said and expects to have a presentation in the next thirty days and our plan for addressing them. Chief Hicks stated a picture of the new fire engine is on Facebook. Mr. Moore stated that staff is aggressively following up on tall grass and welcome calls on problem areas. He added that staff attended a shopping center convention and made many contacts. M. RECESS FOR CLOSED SESSION: 1. APPROVAL OF A STAFF REQUEST TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(c)(2); SALE OF REAL PROPERTY 5 ILCS 120/2(c)(6); AND PENDING LITIGATION 5 ILCS 120/2(c)(11) MOTION Ald. Finucane moved to approve staff’s request to hold a closed session to discuss Personnel as provided for in 5 ILCS 120/2(c)(1); Collective Bargaining 5 ILCS 120/2(c)(2); Sale of Real Property 5 ILCS 120/2(c)(6) and Pending Litigation 5 ILCS 120/2(c)(11); seconded by Ald. Snow. Motion carried 7-1 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, O’Leary, Rey. Nay: Baker. Mayor Rey declared the motion passed. Mayor Rey closed the meeting to the public at 9:35 p.m. Mayor Rey opened the meeting to the public at 10:34 p.m. N. ADJOURNMENT MOTION Ald. Lash moved to adjourn the meeting; seconded by Ald. Naylor. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 10:34 p.m. ___________________________________ Approved by City Council- June 10, 2013 DIANE K. WRIGHT, Deputy City Clerk