City Council

MINUTES COMMITTEE OF THE WHOLE MEETING OF CITY COUNCIL CITY OF DEKALB August 12, 2013 The City Council of DeKalb, Illinois held a Committee of the Whole Meeting on Monday, July 22, 2013 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 6:03 p.m. A. ROLL CALL: City Clerk Peerboom called the roll and the following members of City Council were present: Alderman David Jacobson, Alderman Bill Finucane, Alderman Kristen Lash, Alderman Bob Snow, Alderman Ronald Naylor, Alderman David Baker, Alderman Monica O’Leary (arrived at 6:09) and Mayor John Rey. Also present were: Rudy Espiritu, Interim City Manager; Dean Frieders, City Attorney, Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; Derek Hiland, Principal Planner; Mike Bauling, Project Implementation Engineer; Jeff Birtell, I&T Technician; Liz Peerboom, City Clerk, and Ruth Maloy, Deputy City Clerk. B. ITEMS ALSO ON THE REGULAR MEETING AGENDA 1) ORDINANCE 13- AMENDING THE MUNICIPAL CODE OF THE CITY OF DEKALB, ILLINOIS, CHAPTER 2, “CITY COUNCIL,” SECTION 2.12 “RULES OF ORDER AND PROCEDURES” FOR THE CITY OF DEKALB, ILLINOIS. Attorney Frieders stated that comments were raised by Council for change in some of the policies. Items discussed included: Changing COW meeting to 5 p.m. and the Council Meeting to 6 p.m., removing the 9 p.m. announcement from meetings, allowing non-alcoholic beverages during Council Meeting, Disciplinary action for Council members missing meetings, private sidebars, and leaving the dais if financially involved in the matter at hand. Attorney Frieders will bring back an Ordinance including amendments for formal adoption by Council. C. CONSIDERATIONS 1) APPROVAL TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(c)(2); Committee of the Whole Meeting July 22, 2013 Page 2 of 2 SALE OF REAL PROPERTY 5 ILCS 120/2(c)(6); PENDING LITIGATION 5 ILCS 120/2(c)(11). MOTION Ald. O’Leary moved to move to closed session; seconded by Ald. Snow. Motion carried on voice vote. Mayor Rey closed the meeting to the public at 6:48 p.m. Mayor Rey opened the meeting to the public at 7:03 p.m. D. ADJOURNMENT: MOTION Ald. Jacobson moved to adjourn meeting; seconded by Ald. O’Leary. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 7:03. Approved by Council: August 26, 2013 ______________________________ RUTH MALOY, Deputy City Clerk  MINUTES REGULAR MEETING OF CITY COUNCIL CITY OF DEKALB August 12, 2013 The City Council of DeKalb, Illinois, held a regular meeting on Monday, August 12, 2013 in the Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 7:04 p.m. A. ROLL CALL: City Clerk Peerboom called the roll and the following members of City Council were present: Mayor John Rey, Alderman David Jacobson, Alderman Bill Finucane, Alderman Kristen Lash, Alderman Bob Snow, Alderman Ronald Naylor, and Alderman Monica O’Leary. Also present were: Rudy Espiritu, Interim City Manager; Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; Joel Maurer, Assistant Director Public Works – Engineering/Transportation; Derek Hiland, Principal Planner; Jeff Birtell, I T Technician; Liz Peerboom, City Clerk; and Ruth Maloy, Deputy City Clerk. B. PLEDGE OF ALLEGIANCE: Ald. O’Leary led the Pledge of Allegiance to the Flag. C. APPROVAL OF AGENDA – ADDITIONS/DELETIONS: MOTION Ald. Naylor moved to approve the Agenda; seconded by Ald. Lash. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. D. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS: 1. Special Items Commendation to Brittnie Mason for her efforts in assisting DeKalb Police Department in an arrest. Chief Lowery commended Brittnie Mason for her exemplary courage and help in capturing the offender of two attempted robberies in the DeKalb and Sycamore area. Proclamation commending Municipal Band Mayor Rey read the Proclamation commending the DeKalb Municipal Band. The Mayor thanked them for their years of service and time to the DeKalb Community. DeKalb Public Library Annual Report – Dee Coover Regular City Council Meeting Minutes July 22, 2013 Page 2 of 7 Dee Coover updated City Council with the Library’s annual report. She touched on the Library’s finances, construction; including groundbreaking in 2014 and ribbon cutting in the spring of 2016. The Library’s door count is up 46% and now has 17,158 active patrons. Downtown Window Displays – TJ Moore Mr. Moore stated that this is project is part of “Communiversity. He introduced Mr. Rick Serone from the Athletic Department at NIU. Mr. Serone said that this was an idea to bring game day to downtown DeKalb. There will be pictures filling up windows of five of the downtown businesses which will be up for Cornfest and remain through the five home games. America In Bloom – Rudy Espiritu MR. ESPIRITU STATED THAT THE CITY OF DEKALB JOINED THE AMERICA IN BLOOM PROGRAM AND WAS RECENTLY TOURED BY JUDGES LAST MONDAY AND TUESDAY. HE ACKNOWLEDGED THOSE THAT HELPED MAKE THE TOUR A SUCCESS INCLUDING; NIU, , THE PARK DISTRICT, ELLWOOD HOUSE, THE LIBRARY, MASTER GARDENERS, THE CITY OF DEKALB CHAMBER OF COMMERCE AND MARSHALL DIRKS OF PROVEN WINNERS, NOT TO MENTION ALL THE PEOPLE AND STAFF BEHIND THE SCENES. A SHORT VIDEO OF THE TOUR WAS SHOWN TO COUNCIL. MR. ESPIRITU SAID THE JUDGES HAD MANY GREAT THINGS TO SAY ABOUT OUR CITY. 2. Approval of Mayor Appointments NONE. 2. Citizens’ Comments Ms. Lynn Fazekas spoke to Council asking for them to consider revision of the meeting procedures. She also stated she would have liked to have spoken at the Committee of the Whole meeting. E. CONSENT AGENDA – OMNIBUS VOTE MOTION Ald. Snow moved to approve the Consent Agenda; seconded by Ald. O’Leary. Motion carried on a roll call vote of 8-0. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. MOTION Ald. Lash moved to approve the listing of Consent Agenda items; seconded by Ald. O’Leary. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. 1. Approval of City Council Minutes: Committee of the Whole Meeting: July 22, 2013 Regular Meeting: July 22, 2013 Approved in the Consent Agenda by Omnibus Vote. 2. Receive and File: Airport Advisory Board Minutes- May 21, 2013  Regular City Council Meeting Minutes July 22, 2013 Page 3 of 7 Received and Filed in the Consent Agenda by Omnibus Vote. 3. RESOLUTION 13-77 AUTHORIZING THE CITY OF DEKALB TO EXECUTE A ROUTE 23 PERMIT FROM THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR CONSTRUCTION OF AN IMPROVED ENTRANCE BY CONTRACTORS FOR 2211 SYCAMORE ROAD (FORMER SMALLS FURNITURE). Approved in the Consent Agenda by Omnibus Vote. 4. RESOLUTION 13-76 AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT (IGA) WITH NORTHERN ILLINOIS UNIVERSITY (NIU) FOR THE HIRING OF A MASTERS OF PUBLIC ADMINISTRATION (MPA) INTERN. Approved in the Consent Agenda by Omnibus Vote. 5. APPROVAL OF A STAFF REQUEST TO WAIVE COMPETITIVE BIDDING AND AWARD A CONTRACT TO IRVING CONSTRUCTION FOR THE FIRE STATION 2 REMODEL IN THE AMOUNT OF $254,750. Approved in the Consent Agenda by Omnibus Vote. 6. APPROVAL OF A STAFF REQUEST TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE PURCHASE OF A 2014 FORD EXPLORER AS A REPLACEMENT VEHICLE FOR THE PUBLIC WORKS WATER DIVISION IN THE AMOUNT OF $26,260. Approved in the Consent Agenda by Omnibus Vote. 7. APPROVAL OF A STAFF REQUEST TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE PURCHASE OF A 2014 FORD F-250 PICK UP TRUCK AS A REPLACEMENT VEHICLE FOR THE PUBLIC WORKS WATER DIVISION IN THE AMOUNT OF $31,127. Approved in the Consent Agenda by Omnibus Vote. 8. APPROVAL OF A STAFF REQUEST TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE PURCHASE OF A 2014 FORD EXPLORER AS A REPLACEMENT VEHICLE FOR THE PUBLIC WORKS BUILDING DIVISION FROM BRAD MANNING FORD IN THE AMOUNT OF $23,760. Approved in the Consent Agenda by Omnibus Vote. F. PURCHASE AND BID AWARDS 1. APPROVAL OF STAFF REQUEST TO REJECT BIDS FOR UPGRADES TO MUNICIPAL PARKING LOTS 6 AND 10 AND PORTIONS OF GIRARD STREET AND DIRECT STAFF TO REBID THE PROJECT. Regular City Council Meeting Minutes July 22, 2013 Page 4 of 7 MOTION Ald. Snow moved to approve staff’s request to reject the bid for upgrades to Municipal parking lots 6 and 10 and portions of Girard Street and direct staff to rebid the project; seconded by Ald. Naylor. Mr. Maurer asked for the bid to be rejected because it was excessively higher than the projected amount. Ald. Naylor asked if it would be rebid in the spring. Joel answered that Lot 6 would be if included in the budget. VOTE Motion carried on roll call vote 8-0. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed 2. APPROVAL OF A STAFF REQUEST FOR AWARD OF BID FOR MUNICIPAL LOT 10 AND GIRARD TO ELLIOTT & WOOD, INC. IN THE AMOUNT OF $219,500. MOTION Ald. Naylor moved to approve staff’s recommendation to award the Bid for Municipal lot 10 and Girard to Elliott & Wood, Inc. in the amount of $219,500; seconded by Ald. Finucane. Mr. Maurer stated that the two bids that came in were very close to the projected amount with Elliott & Wood, Inc. coming in with the lowest bid. Motion carried on roll call vote 8-0. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. 3. APPROVAL OF A REQUEST TO AWARD THE BID FOR THE 2013 NON MFT STREET MAINTENANCE PROJECT TO ELLIOTT & WOOD, INC. IN THE AMOUNT OF $1,546,626.95. MOTION Ald. Naylor moved to approve staff’s recommendation to award the bid for the 2013 non MFT Street Maintenance project to Elliott & Wood, Inc. in the amount of $1,546,626.95; seconded by Ald. Baker. Mr. Maurer stated this bid came in close to the projected amount. Alliance came in with the lowest bid but with the local preference option Elliott & Wood, Inc. would be able to match it since it was within 5% of the lowest bid. Ald. Finucane asked Mr. Maurer if having the local preference reduces the amount of bids we get. Mr. Maurer stated that it does seem to be a deterrent to get out of county bids. VOTE Motion carried on roll call vote 8-0. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed.  Regular City Council Meeting Minutes July 22, 2013 Page 5 of 7 G. PUBLIC HEARINGS 1. PROPOSED TIF DISTRICTS ON SOUTH 4TH STREET AND SYCAMORE ROAD. Mayor Rey opened the Public Hearing at 8:05 p.m. Mr. Mike Weber spoke about the TIFs and eligibilit and noted thathe Joint Review Board met on three different dates to discuss proposals and deliberate. Ms. Lynn Fazekas said she was unclear if the TIF act has one review board for all the TIFs. Mr. Weber stated there is a separate review board for each TIF. Ms. Fazekas stated this TIF is not the City’s priority and the City should work on getting their house in order. In the 4 th TIF District, the School District is not agreeable, she said. Ms. Fazekas believes the City should wait until the new City Manager is in place. Mr. Mac McIntyre stated that he worked on the comprehensive plans in 1996 and 2005. He believes in bringing all taxing bodies together at one time, and not do the planning in pieces. He urged the Council to be inclusive of this TIF plan. Mr. Kerry Mellott said he agrees with the School District and stated that the School Board approved the North TIF but not the South 4th St. TIF. He believes it is wise to wait on TIF proposal until a new City Manager takes place. Mayor Rey declared the Public Hearing closed at 8:32 p.m. H. OLD BUSINESS NONE I. ORDINANCES – SECOND READING NONE. J. ORDINANCES – FIRST READING 1. ORDINANCE 13-14 APPROVING THE EXECUTION OF AN ANNEXATION AGREEMENT (AND THE ANNEXATION OF PROPERTY CONTEMPLATED THEREBY) FOR THE CITY OF DEKALB, ILLINOIS—IRONGATE DEVELOPMENT, AND APPROVING ZONING, PRELIMINARY PLANS, AND GRANTING RELATED DEVELOPMENTAL APPROVALS. Mayor Rey read Ordinance 13-14 by title only. MOTION Ald. Baker moved for a Motion to reconsider previous action taken on Ordinance 13-14; seconded by Ald. Finucane. Mr. Mac McIntyre stated that the community needs new construction. The referendum for the school passed and part of keeping our debt repayment was based on DeKalb having $60 million in Regular City Council Meeting Minutes July 22, 2013 Page 6 of 7 new construction. Ald. Baker stated his reason to reconsider was because since the last meeting he has talked to the developer about rentals and was told there would not be any townhome rentals. Ald. Naylor also stated that the developer had responded to many of his concerns. Also, he said, he feels the City needs to be prepared for the next thrust of growth. Mayor Rey expressed that he personally sees the benefits from Irongate. MOTION Ald. Jacobson moved to extend the meeting continue past 9 p.m.; seconded by Ald. Baker. Motion carried on voice vote. Mayor Rey declared the motion passed. Mr. Dave Patzelt of Shodeen stated that they have been waiting for direction from Council and feels they are so close and suggested possibly bringing the item before the October 14 meeting. MOTION Ald. Finucane motioned to postpone the motion to reconsider no later than first meeting in Oct. 14 with staff resolving unfinished items; seconded by Ald. O’Leary. VOTE Motion carried 6-2 on roll call.. Aye: Finucane, Snow, Naylor, Baker, O’Leary, Rey. Nay: Jacobson and Lash. Mayor Rey declared the motion passed. K. RESOLUTIONS NONE. L. REPORTS – COMMUNICATIONS Ald. Jacobson noted that the students are coming back this week and he is hoping for a crime free year. Ald. Lash commended the Library for so many remarkable things they have done There are two more concerts and a Jazz in progress concert on August 21st. Neighborhood watch and the resident police officer cleaned up a property on the corner of 7th and Fisk for a neighbor with health problems. Ald. Naylor said to beware of the construction on Taylor Street and parking lot repairs. Ald. Naylor also complimented Mr. Espiritu and staff for the weekly report. Ald. Baker stated work is being done on Annie Glidden heading South. Ald. Baker also said the Police Station looks great and that some of the landscaping is done. Mr. Espiritu introduced the new intern who will start on the 19th of August. Mr. Frieders talked about the partnership with the community and police. Also, he said, he is working with the School District on a truancy Ordinance. Chief Hicks advised Council and staff there are new lights on the fire station that light up when they receive a call. Mayor Rey wished the new NIU students a warm welcome. M. RECESS FOR CLOSED SESSION 1. APPROVAL TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(c)(2); SALE OF REAL PROPERTY 5 ILCS 120/2(c)(6) AND PENDING  Regular City Council Meeting Minutes July 22, 2013 Page 7 of 7 LITIGATION 5 ILCS 120/2(c)(11). MOTION Ald. Jacobson moved to hold a closed session to discuss Personnel as provided for in 5 ILCS 120/2(c)(1); Collective Bargaining 5 ILCS 120/2(c)(2); Sale of Real Property 5 ILCS 120/2(c)(6) and Pending Litigation 5 ILCS 120/2(c)(11); seconded by Ald. Lash. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. Mayor Rey closed the meeting to the public at 9:18 p.m. Mayor Rey opened the meeting to the public at 10:44 p.m. N. ADJOURNMENT MOTION Ald. Lash moved to adjourn the meeting; seconded by Ald. O’Leary. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 10:44 p.m. Approved by Council: August 26, 2013 _________________________________ RUTH MALOY, Deputy City Clerk