City Council

MINUTES COMMITTEE OF THE WHOLE MEETING OF CITY COUNCIL CITY OF DEKALB October 28, 2013 The City Council of DeKalb, Illinois held a Committee of the Whole Meeting on Monday, October 28, 2013 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 5:00 p.m. A. ROLL CALL: Deputy City Clerk Wright called the roll and the following members of City Council were present:; Alderman Bill Finucane, Alderman Kristen Lash, Alderman Ronald Naylor, Alderman Monica O’Leary, and Mayor John Rey. Absent: Alderman David Jacobson, Alderman Bob Snow, and Alderman David Baker. Also present were: Rudy Espiritu, Interim City Manager; Dean Frieders, City Attorney, Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; Laura Pisarcik, Finance/Purchasing Director; Derek Hiland, Principal Planner; Jeff Birtell, I T Technician; and Diane Wright, City Clerk. B. ITEMS ALSO ON THE REGULAR MEETING AGENDA: NONE. C. CONSIDERATIONS: APPROVAL TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(c)(2) PURCHASE OR LEASE OF REAL PROPERTY 5 ILCS 120/2(c)(5); SALE OR LEASE OF REAL PROPERTY 5 ILCS 120/2(c)(6) AND PENDING OR IMMINENT LITIGATION 5 ILCS 120/2(c)(11). MOTION Ald. O’Leary moved to hold a closed session to discuss personnel as provided for in 5 ILCS 120/2 (c) (1); Collective Bargaining 5 ILCS 120/2 (c)(2) Purchase or Lease of Real Property 5 ILCS 120/2 (c)(5); Sale or Lease of Real Property 5 ILCS 120 (c)(6) and Pending or Imminent Committee of the Whole Meeting October 28, 2013 Page 2 of 2 Litigation 5 ILCS 120/2 (c)(11); seconded by Ald. Lash. Motion passed 5-0-3 on roll call vote. Aye: Finucane, Lash, Naylor, O’Leary, Rey. Absent Jacobson, Snow, Baker. Mayor Rey declared the motion passed. Mayor Rey closed the meeting to the public at 5:03 p.m. Alderman Jacobson, Alderman Snow, and Alderman Baker arrived at 5:04 and entered closed session. Mayor Rey opened the meeting to the public at 6:08 p.m. D. ADJOURNMENT: MOTION Ald. Finucane moved to adjourn the meeting; seconded by Ald. Baker. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 6:08 p.m. ______________________________________ DIANE WRIGHT, Deputy City Clerk Approved by City Council November 25, 2013  MINUTES REGULAR MEETING OF CITY COUNCIL CITY OF DEKALB October 28, 2013 The City Council of DeKalb, Illinois, held a regular meeting on Monday, October 28, 2013 in the Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 6:08 p.m. A. ROLL CALL: Deputy City Clerk Wright called the roll and the following members of City Council were present: Mayor John Rey, Alderman David Jacobson, Alderman Bill Finucane, Alderman Kristen Lash, Alderman Bob Snow, Alderman Ronald Naylor, and Alderman David Baker and Alderman Monica O’Leary. Also present were: Rudy Espiritu, Interim City Manager; Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; Joel Maurer, Assistant Director, Public Works Engineering; Derek Hiland, Jennifer Diedrich, Economic Development Coordinator; Principal Planner; Jeff Birtell, I&T Technician; Diane Wright, Deputy City Clerk and Ruth Maloy, Deputy City Clerk. B. PLEDGE OF ALLEGIANCE: Ald. Naylor led the Pledge of Allegiance to the Flag. C. APPROVAL OF AGENDA – ADDITIONS/DELETIONS Mayor Rey asked to add the IHSA Video under Special Items or Presentations & Citizen’s Comments MOTION Ald. Snow moved to approve the Agenda as amended; seconded by Ald. Jacobson. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. D. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS 1. Special Items  IHSA video Rudy stated it is a video of City of DeKalb that was allotted through IHSA and is playing during the NIU football games. Regular City Council Meeting Minutes October 28, 2013 Page 2 of 7  Allstate Foundation award of $1,000 to both Police and Fire Departments on behalf of The Patrick Shafer Allstate Agency Patrick Shafer stated it was the pleasure of the Patrick Shafer Allstate Agency to present both DeKalb Fire and DeKalb Police Departments with an award of $1000 each. This was given to them because of their great efforts as first responders. Chief Hicks thanked Patrick Shafer and staff and said the funds would be used for their smoke detector program. Chief Lowery also thanked the Allstate team and said they have been a great partner. They will put their funds towards the Fire Arms training program.  Elder Care Services (Tara Culotta)- Human Services Funding Update Executive Director, Tara Culotta, thanked the City for their contribution through the human services funding program. Elder Care helps people aged 60 and over in DeKalb County. The program works to help people stay home as long as possible.  Proclamation Declaring October 27- November 2, 2013 as “White Ribbons Against Pornography” Week Mayor Rey read the proclamation in its entirety.  Economic Development report (review of sales tax collections and retail prospects) Roger Hopkins Roger Hopkins gave a summary of an updated report for trends in our area. New businesses just opening include Dunkin Donuts, Jersey Mike’s, and Fernanda’s. He discussed comparable communities and businesses DeKalb should consider. 2. Approval of Mayor Appointments NONE. 3. Citizens’ Comments NONE E. CONSENT AGENDA – OMNIBUS VOTE MOTION Ald. Snow moved to approve the Consent Agenda; seconded by Ald. Jacobson. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. Ald. Naylor moved to approve the listing of Consent Agenda items; seconded by Ald. O’Leary. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. 1. Approval of City Council Minutes: Committee of the Whole October 14, 2013 Regular Meeting October 14, 2013  Regular City Council Meeting Minutes October 28, 2013 Page 3 of 7 Approved in the Consent Agenda by Omnibus Vote. 2. Receive and File: Airport Advisory Board Minutes: July 16, 2013 Citizens’ Community Enhancement Commission Minutes: August 19, 2013 Investment and Bank Balance Summary: September 2013 Check Register: September 2013 Received and filed in the Consent Agenda by Omnibus Vote. 3. ORDINANCE 13-63 AMENDING ORDINANCE 11-58 and 11-59 THAT REZONED PROPERTY KNOWN AS THE DEKALB PUBLIC LIBRARY, TO “PD-C” PLANNED DEVELOPMENT COMMERCIAL TO ALLOW FOR CERTAIN DEVIATIONS FROM MINIMUM STANDARDS OF THE UNIFIED DEVELOPMENT ORDINANCE AND TO AUTHORIZE CERTAIN AMENDMENTS TO THE INTERGOVERNMENTAL AGREEMENT RELATING THERETO. Approved in the Consent Agenda by Omnibus Vote. F. PURCHASE AND BID AWARDS NONE. G. PUBLIC HEARINGS NONE. H. OLD BUSINESS NONE I. ORDINANCES – SECOND READING 1. ORDINANCE 13-14 APPROVING THE EXECUTION OF AN ANNEXATION AGREEMENT (AND THE ANNEXATION OF PROPERTY CONTEMPLATED THEREBY) FOR THE CITY OF DEKALB, ILLINOIS—IRONGATE DEVELOPMENT, AND APPROVING ZONING, PRELIMINARY PLANS, AND GRANTING RELATED DEVELOPMENTAL APPROVALS. Mayor Rey read Ordinance 13-14 by title only. MOTION Ald. Naylor moved to pass Ordinance 13-14; seconded by Ald. Finucane. Ms. Bessie Chronopolous, DeKalb, Illinois urged Council to wait on approval of the ordinance. She added that her projection is that long after Council is no longer seated there will be changes to this. Also, she said, the vast majority of citizens are against passage and she believes the flavor of the project will change. Ald. O’Leary expressed her support for the project. Ald. Jacobson stated there are neighborhoods that are abandoned; River Mist has no sidewalks in some areas; there are major quality of life issues existing in other neighborhoods. Also, he said, many properties have gone into foreclosure Regular City Council Meeting Minutes October 28, 2013 Page 4 of 7 and this has caused financial ruin to many. He added that Council must insure that the plan is as good as it can be. He stated that Council should “shelf” the item until the City is ready for it. MOTION Ald. Jacobson moved to table Ordinance 13-14; seconded by Ald. Lash. Ald. Lash questioned the report from the Soil Conservation. Mr. Frieders clarified that this ordinance is simply on the annexation of the property and not “the turning of dirt.” Permits would be required at a later date. He added that the agreement has a provision requiring the developer to indemnify the City of any claims and the developer would be required to undertake a review before any development commences. MOTION Motion failed on a 2-6 roll call vote. Aye: Jacobson, Lash. Nay: Finucane, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion defeated. MOTION Motion carried on a roll call vote of 6-2. Aye: Finucane, Snow, Naylor, Baker, O’Leary, Rey. Nay: Jacobson, Lash. Mayor Rey declared the motion passed. Mayor Rey thanked Mr. Patzelt for his tenacity in working on the project for four years with Staff and Council to add this development to the community. Mr. Espiritu added that the NB&T Square was mentioned as an issue during this time. He asked if Council has direction for Staff to bring back issues for consideration on that property. Mr. Patzelt agreed and suggested that he come back with options for that project and schedule a workshop with Council. Ald. Baker stated he remains constant that there should not be any transfer sales or rentals. He added he would like to see the property cleaned up and something fresh brought in. Ald. Lash agreed. Ald. Naylor stated he would be interested in looking at alternatives and possibly reviewing the former concept. Mayor Rey stated that Council adopted a City Center Plan which focuses on Communiversity, and the City Core. The first step in the City Center Plan was the appointment of a project management team and he advised he is close to appointing one. Mr. Espiritu asked Council to begin thinking on what they are willing to accept on that property. J. ORDINANCES – FIRST READING 1. ORDINANCE 13-64 APPROVING THE TAX INCREMENT REDEVELOPMENT PLAN AND PROJECT FOR THE SOUTH 4TH STREET REDEVELOPMENT PROJECT AREA Mayor Rey read Ordinance 13-64 by title only. Jennifer Diedrich provided a recap of the 4th Street TIF and stated that the City has met the requirements from the Joint Review Board. The School District had asked that the City enter into a surplus agreement; however, our revenue projections were not generous enough Mr. Espiritu stated when the TIF District was first considered, there was a specific timeframe. The School District opposed it because of the City’s concern regarding the effect on the EAV and the repayment on bonds. Staff has been in discussions with the District and they are in support of the improvements that need to occur on South 4th Street only. Staff is asking Council to postpone action on Items J.1, J.2 and J.3 so that Staff can continue working with the School District and  Regular City Council Meeting Minutes October 28, 2013 Page 5 of 7 bring the item back in one month. MOTION Ald. Lash moved to consider Items J.1, J.2, and J.3, in Omnibus form and J.5, J.6 and J.7 in Omnibus form; seconded by Ald. Snow. Motion carried 8-0 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. MOTION Ald. Lash moved to postpone action on Items J.1, J.2, and J.3 until the November 25th Council Meeting; seconded by Ald. O’Leary. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. 2.ORDINANCE 13-65 DESIGNATING THE SOUTH 4TH STREET REDEVELOPMENT PROJECT AREA. Postponed by Omnibus Vote. 3. ORDINANCE 13-66 ADOPTING TAX INCREMENT FINANCING FOR THE SOUTH 4TH STREET REDEVELOPMENT PROJECT AREA. Postponed by Omnibus Vote 4. ORDINANCE 13-67 APPROVING THE 2013 AMENDMENT TO THE CITY OF DEKALB TIF REDEVELOPMENT PROJECT AREA NO. 1 (CENTRAL AREA TIF). MOTION Ald. Lash moved to receive and file Ordinance 13-67; seconded by Ald. Snow. Motion carried on voice vote. Mayor Rey declared the motion passed. Ms. Diedrich stated that the City was not able to come to an agreement with the Nelson property and now that property can no longer be included because it has not been annexed. The feasibility report has been amended to reflect that change. Ald. Naylor asked if the Council still wanted to move forward with the Sycamore Road TIF if the Nelson property was not included since it was one of the main reasons to do this specific TIF. Ald. Jacobson agreed with Ald. Naylor and stated the primary purpose of the TIF was to deal with the site concerns and market the Doc Nelson property. He added he does not see the need to have a TIF there. Ald. Finucane asked how long Council could delay their decision without having to redo everything. Mr. Frieders stated 30- 60 days without having to redo the feasibility study. Mr. Mike Weber, TIF Consultant stated that his opinion was to move forward with this Ordinance. MOTION Ald. Naylor moved to postpone action on Ordinance 13-67, seconded by Ald. Lash. Motion Regular City Council Meeting Minutes October 28, 2013 Page 6 of 7 carried on a roll call vote of 5-3. Aye: Jacobson, Lash, Snow, Naylor, O’Leary. Nay: Finucane, Baker, Rey. Mayor Rey declared the motion passed. 5. ORDINANCE 13-68 APPROVING THE TAX INCREMENT REDEVELOPMENT PLAN AND PROJECT FOR THE SYCAMORE ROAD REDEVELOPMENT PROJECT AREA. MOTION Ald. Lash moved to postpone action on Items J.5, J.6 and J.7 to the November 25th Council Meeting; seconded by Ald. Jacobson Motion carried on a roll call vote of 8-0. Aye: Jacobson, Finucane, Lash, Snow, Naylor, Baker, O’Leary, Rey. Mayor Rey declared the motion passed. 6. ORDINANCE 13-69 DESIGNATING THE SYCAMORE ROAD REDEVELOPMENT PROJECT AREA. Postponed by Omnibus Vote. 7. ORDINANCE 13-70 ADOPTING TAX INCREMENT FINANCING FOR THE SYCAMORE ROAD REDEVELOPMENT PROJECT AREA Postponed by Omnibus Vote. K. RESOLUTIONS NONE. L. REPORTS – COMMUNICATIONS Ald. Jacobson stated that NIU Huskies are ranked 17th. Also, he attended the Chessick ribbon cutting at NIU. Ald. Naylor said NIU is doing well bringing the DeKalb name forward and gave kudos for bringing the IHSA to DeKalb and to our own local high school football team for making it to the state finals. Mayor Rey said there is an event at 3:30 on Tuesday with Dr. Patel presenting at the Neuman Center at NIU. Rudy Espiritu stated the next regular Council meeting is on Tuesday, November 12. T.J. Moore stated leaf collection has begun and asked residents to push leaves to the curb line not in the curb line. M. RECESS FOR CLOSED SESSION 1. APPROVAL TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(c)(2) PURCHASE OR LEASE OF REAL PROPERTY 5 ILCS 120/2(c)(5); SALE OR LEASE OF REAL PROPERTY 5 ILCS 120/2(c)(6) AND PENDING OR IMMINENT LITIGATION 5 ILCS 120/2(c)(11). Closed Session was not acted upon this meeting. N. ADJOURNMENT MOTION  Regular City Council Meeting Minutes October 28, 2013 Page 7 of 7 Ald. Jacobson moved to adjourn the meeting; seconded by Ald. Lash. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 7:52 p.m. ___________________________________ DIANE WRIGHT, Deputy City Clerk Approved by City Council November 25, 2013