City Council

MINUTES COMMITTEE OF THE WHOLE MEETING OF CITY COUNCIL CITY OF DEKALB February 24, 2014 The City Council of DeKalb, Illinois held a Committee of the Whole Meeting on Monday, February 24, 2014 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 5:00 p.m. A. ROLL CALL: Deputy City Clerk Wright called the roll and the following members of City Council were present: Alderman David Jacobson, Alderman Bill Finucane, Alderman Kristen Lash (arrived at 5:01 p.m.), Alderman Bob Snow, Alderman David Baker, Alderman Monica O’Leary and Mayor John Rey. Absent was Alderman Ronald Naylor. Also present were: Anne Marie Gaura, City Manager; Rudy Espiritu, Assistant City Manager; Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; Jeff Birtell, I&T Technician; and Diane Wright, Deputy City Clerk. B. ITEMS ALSO ON THE REGULAR MEETING AGENDA: None. C. CONSIDERATIONS: 1) COMMITTEE OF THE WHOLE MEETING RECONFIGURATION. Mr. Espiritu stated this issue had been brought up by two Council Members and proceeded to provide logistics with Council moving the Committee of the Whole meeting to the dais and removing the tables currently used. Council consensus was to move the Committee of the Whole meeting to the dais commencing at the March 10, 2014 meeting. 2) APPROVAL TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(c)(2); AND PENDING OR IMMINENT LITIGATION 5 ILCS 120/2(c)(11). MOTION Ald. Snow moved to approve request to hold a closed session to discuss Personnel as provided for in 5 ILCS 120/2(c)(1), Collective Bargaining 5 ILCS 120/2(c)(2) and Pending or Imminent Litigation 5 ILCS 120/2(c)(11); seconded by Ald. Finucane. Motion carried 7-0-1 on roll call Committee of the Whole Meeting February 24, 2014 Page 2 of 2 vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. Mayor Rey closed the meeting to the public at 5:05 p.m. Mayor Rey opened the meeting to the public at 6:07 p.m. D. ADJOURNMENT: MOTION Ald. Lash moved to adjourn the meeting; seconded by Ald. Finucane. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 6:07 p.m. ______________________________________ DIANE K. WRIGHT, Deputy City Clerk Approved by City Council March 10, 2014  MINUTES REGULAR MEETING OF CITY COUNCIL CITY OF DEKALB February 24, 2014 The City Council of DeKalb, Illinois, held a regular meeting on Monday, February 24, 2014 in the Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 6:11 p.m. A. ROLL CALL: Deputy City Clerk Wright called the roll and the following members of City Council were present: Mayor John Rey, Alderman David Jacobson, Alderman Bill Finucane, Alderman Kristen Lash, Alderman Bob Snow, Alderman David Baker and Alderman Monica O’Leary. Absent was Alderman Ronald Naylor. Also present were: Anne Marie Gaura, City Manager; Rudy Espiritu, Assistant City Manager; Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; John Laskowski Assistant Director of Public Works/City Engineer; Laura Pisarcik, Finance and Purchasing Director; Jeff Birtell, I&T Technician; and Diane Wright, Deputy City Clerk. B. PLEDGE OF ALLEGIANCE: Ald. O’Leary led the Pledge of Allegiance to the Flag. C. APPROVAL OF AGENDA – ADDITIONS/DELETIONS: MOTION Ald. Finucane moved to approve the Agenda; seconded by Ald. Snow. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. D. PUBLIC HEARINGS: NONE. E. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS: 1. SPECIAL ITEMS DeKalb County Hospice - Human Services Funding Update Ms. Teresa Gobeli advised she is now the Director and explained the recent name change to KishHealth Systems Hospice. Ms. Gobeli provided an update on programs offered and clients served. She thanked Council for their continued funding of their programs. Regular City Council Meeting Minutes February 24, 2014 Page 2 of 4 Proposed FY 15 Budget Calendar – Laura Pisarcik Ms. Pisarcik highlighted some changes in the calendar for Council. She noted there is a Strategic Planning Session for Council on Saturday, March 15th at NIU. Additionally, she stated there is additional time allotted for Council to review the budget with a workshop on Saturday, May 10th. The five-year plan will be discussed at the April 28th Committee of the Whole meeting. It is proposed to hold separate meetings with the Finance Advisory Committee (FAC) on May 6th and 8th. Ms. Gaura noted that she is meeting with the Chair of the FAC to detail their role in the process. She added that she anticipates that they will focus on policy issues and larger items and will seek their recommendations. She added that this schedule is more compressed in order to get the budget to the Council in time to pass before July 1st. Ald. Finucane asked if it would be possible to receive the five-year plan earlier than April 25th in order to have more than three days to review it. Ms. Pisarcik replied she would attempt it and added she is meeting with department heads to determine their budget requirements in the process and would discuss it further with the City Manager. Ald. Lash pointed out the May 10th meeting is the same date as NIU’s graduation and asked if it could be moved. Ms. Pisarcik replied that the FAC would not be able discuss their recommendations in time. Ms. Gaura stated that staff can look at alternates; Saturday was the structure previously. Staff could look at days during the week and will look at making alterations regarding Ald. Finucane’s suggestion. A revised schedule could be brought back to the next meeting, she added. Ald. Baker stated there is a benefit to having joint discussions with the FAC. Ms. Gaura replied that typically the FAC will review General Fund balance, make policy recommendations and will look at how the budget is structured; Council will address larger policy issues and addressing long term goals. Ms. Gaura added she will address Ald. Baker’s concern with the Chair of the FAC and bring back a recommendation. Her goal, she added, is to utilize the FAC in the best way and for the benefit of the community. 2. APPROVAL OF MAYOR APPOINTMENTS Airport Advisory Board – 4-year term through June 30, 2018 Bernie Pupino – Appointment Plan and Zoning Commission – 5-year term through June 30, 2019 Deborah Nier – Appointment Mayor Rey discussed the two appointments with Council. MOTION Ald. Finucane moved to approve the Mayoral appointments; seconded by Ald. O’Leary. Motion carried on voice vote. Mayor Rey declared the motion passed. 3. Citizens’ Comments There were no citizen comments. F. CONSENT AGENDA – OMNIBUS VOTE: MOTION Ald. Jacobson moved to approve the Consent Agenda; seconded by Ald. Finucane. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed.  Regular City Council Meeting Minutes February 24, 2014 Page 3 of 4 MOTION Ald. Snow moved to approve the listing of Consent Agenda items; seconded by Ald. Finucane. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. 1. Approval of City Council Minutes: Committee of the Whole: February 10, 2014 Regular Council Meeting: February 10, 2014 Approved in the Consent Agenda by Omnibus Vote. 2. Receive and File: Environmental Commission Minutes: December 5, 2013 Citizens’ Community Enhancement Commission Minutes: January 21, 2014 Investment and Banking Report: January 2014 Check Register: January 2014 Received and filed in the Consent Agenda by Omnibus Vote. 3. RESOLUTION 2014-03 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO EXECUTE A LETTER OF CREDIT/REVOLVING LOAN CONSENT AGREEMENT RELATING TO THE VOLUNTARY ACTION CENTER OF DEKALB COUNTY AND THE FIRST NATIONAL BANK OF OMAHA (CASTLE BANK). Approved in the Consent Agenda by Omnibus Vote. 4. APPROVAL OF STAFF REQUEST TO WAIVE COMPETITIVE BIDDING AND RATIFY THE PURCHASE OF FITNESS EQUIPMENT FOR THE POLICE STATION FROM DIRECT FITNESS SOLUTIONS IN THE AMOUNT OF $22,864. Approved in the Consent Agenda by Omnibus Vote. G. PURCHASE AND BID AWARDS: 1. APPROVAL OF STAFF REQUEST TO WAIVE COMPETITIVE BIDDING AND RATIFY A SHORT-TERM EXTENSION OF A PRE-EXISTING AGREEMENT WITH CLEANING BY LEE FOR THE CLEANING OF CITY HALL AND THE POLICE STATION. MOTION Ald. Finucane moved to approve staff’s request to waive competitive bidding and ratify a short- term extension of a pre-existing agreement with Cleaning by Lee for the cleaning of City Hall and the Police Station; seconded by Ald. Snow. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. H. OLD BUSINESS: NONE. Regular City Council Meeting Minutes February 24, 2014 Page 4 of 4 I. ORDINANCES – SECOND READING: NONE. J. ORDINANCES – FIRST READING: NONE. K. RESOLUTIONS: NONE. L. REPORTS – COMMUNICATIONS: Mayor Rey stated he and Chief Lowery attended a College Town summit in Champaign, Illinois hosted by the Liquor Commission. He stated he was impressed that other college communities were interested in what was happening in DeKalb. They were interested in mass gathering, crime- free and other ordinances passed in DeKalb; several communities have accessed these ordinances. Also, he stated NIU President Baker gave a presentation at the City Club of Chicago on the 21st Century University; this was the first time an NIU President has presented at the City Club. Ald. Lash stated she attended the Safe Passage Evening of Chocolate and was pleased to see Chief Lowery and the Police Department recognized for their work advocating for victims of sexual violence and abuse. M. RECESS FOR CLOSED SESSION: 1. APPROVAL TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING 5 ILCS 120/2(c)(2); AND PENDING OR IMMINENT LITIGATION 5 ILCS 120/2(c)(11). MOTION Ald. Lash moved to approve the request to hold a closed session to discuss Personnel as provided for in 5 ILCS 120/2(c)(1); Collective Bargaining 5 ILCS 120/2(c)(2) and Pending or Imminent Litigation 5 ILCS 120/2(c)(11); seconded by Ald. O’Leary. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. Mayor Rey closed the meeting to the public at 6:37 p.m. Mayor Rey opened the meeting to the public at 7:36 p.m. N. ADJOURNMENT: MOTION Ald. Jacobson moved to adjourn the meeting; seconded by Ald. Lash. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 7:36 p.m. ___________________________________ DIANE K. WRIGHT, Deputy City Clerk Approved by City Council March 10, 2014