City Council

MINUTES COMMITTEE OF THE WHOLE MEETING OF CITY COUNCIL CITY OF DEKALB March 10, 2014 The City Council of DeKalb, Illinois held a Committee of the Whole Meeting on Monday, March 10, 2014 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 5:00 p.m. A. ROLL CALL: City Clerk Peerboom called the roll and the following members of City Council were present: Alderman David Jacobson, Alderman Bill Finucane, Alderman Bob Snow, Alderman David Baker, Alderman Monica O’Leary and Mayor John Rey. Absent were Alderman Kristen Lash, Alderman Ronald Naylor and Alderman Monica O’Leary. Also present were: Anne Marie Gaura, City Manager; Rudy Espiritu, Assistant City Manager; Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; John Laskowski, Assistant Public Works Director – Engineering; Jeff Birtell, I&T Technician; Liz Peerboom, City Clerk; and Diane Wright, Deputy City Clerk. Mayor Rey announced that Ald. Naylor was unable to attend the meeting. B. ITEMS ALSO ON THE REGULAR MEETING AGENDA: None. C. CONSIDERATIONS: 1) APPROVAL TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); PURCHASE OR LEASE OF REAL PROPERTY AS PROVIDED FOR IN 5 ILCS 120/2(c)(5); SECURITY PROCEDURES AND THE USE OF PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(8); AND PENDING OR IMMINENT LITIGATION 5 ILCS 120/2(c)(11). MOTION Ald. Jacobson moved to approve holding a Closed Session to discuss Personnel as provided for in 5 ILCS 120/2(c)(1); Purchase or Lease of Real Property as provided for in 5 ILCS 120/2(c)(5); Security Procedures and the Use of Personnel as provided for in 5 ILCS 120/2(c)(8) and Pending Committee of the Whole Meeting March 10, 2014 Page 2 of 2 or Imminent Litigation 5 ILCS 120/2(c)(11); seconded by Ald. Finucane. Motion carried 5-0-3 on roll call vote. Aye: Jacobson, Finucane, Snow, Baker, Rey. Absent: Lash, Naylor, O’Leary. Mayor Rey declared the motion passed. Mayor Rey closed the meeting to the public at 5:03 p.m. Mayor Rey opened the meeting to the public at 6:04 p.m. Ald. Lash and Ald. O’Leary arrived during the Closed Session of the Committee of the Whole meeting. D. ADJOURNMENT: MOTION Ald. Finucane moved to adjourn the meeting; seconded by Ald. Snow. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 6:04 p.m. ______________________________________ DIANE K. WRIGHT, Deputy City Clerk  MINUTES REGULAR MEETING OF CITY COUNCIL CITY OF DEKALB March 10, 2014 The City Council of DeKalb, Illinois, held a regular meeting on Monday, March 10, 2014 in the Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 6:08 p.m. A. ROLL CALL: City Clerk Peerboom called the roll and the following members of City Council were present: Mayor John Rey, Alderman David Jacobson, Alderman Bill Finucane, Alderman Kristen Lash (arrived at 6:09 p.m.), Alderman Bob Snow, Alderman David Baker and Alderman Monica O’Leary. Absent was Alderman Ronald Naylor. Also present were: Anne Marie Gaura, City Manager; Rudy Espiritu, Assistant City Manager; Dean Frieders, City Attorney; Gene Lowery, Police Chief; Eric Hicks, Fire Chief; T.J. Moore, Public Works Director; John Laskowski, Assistant Director of Public Works/City Engineer; Derek Hiland, Principal Planner; Jeff Birtell, I&T Technician; Liz Peerboom, City Clerk; and Diane Wright, Deputy City Clerk. Mayor Rey announced Ald. Naylor would be absent from the meeting. B. PLEDGE OF ALLEGIANCE: Ald. Jacobson led the Pledge of Allegiance to the Flag. C. APPROVAL OF AGENDA – ADDITIONS/DELETIONS: MOTION Ald. Finucane moved to approve the Agenda; seconded by Ald. Snow. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. D. PUBLIC HEARINGS: NONE. E. SPECIAL ITEMS OR PRESENTATIONS & CITIZENS’ COMMENTS: 1. Special Items: ¾ Promotion of Tracy Smith to Lieutenant Chief Lowery announced Lt. Smith’s promotion and honored his thirty-three years of service. He acknowledged Lt. Smith’s achievements throughout his career, particularly with the City of DeKalb. Regular City Council Meeting Minutes March 10, 2014 Page 2 of 5 ¾ Safe Passage (Deanna Hacker) - Human Services Funding Update Ms. Hacker, Acting Director of Safe Passage provided a recap of the services provided to the community. She thanked Council for its continued support of Safe Passage. ¾ Revised FY15 Budget Calendar Ms. Gaura addressed the revised budget calendar and noted that timelines have been changed to accommodate Council’s request. Ald. Baker stated he was not available on Saturday, May 17th but added he understood that Council would need to move forward on that date. ¾ Financial Responsibility Initiative Ms. Gaura stated a press release was issued last week noting it will include a review of policies and procedures. The item will come before Council on April 14th with a specific scope of services, she added. If the consultant is available prior to the 14th, she would like to have them start under her purview and seek approval of Council at the Council meeting. 2. Approval of Mayor Appointments: NONE. 3. Citizens’ Comments: There were no citizen comments. F. CONSENT AGENDA – OMNIBUS VOTE: MOTION Ald. O’Leary moved to approve the Consent Agenda; seconded by Ald. Finucane. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. MOTION Ald. Snow moved to approve the listing of Consent Agenda items; seconded by Ald. O’Leary. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. 1. Approval of City Council Minutes: Committee of the Whole: February 24, 2014 Regular Meeting: February 24, 2014 Approved in the Consent Agenda by Omnibus Vote. 2. Receive and File: Human Relations Commission Minutes: December 3, 2013 Year-to-Date Revenues and Expenditures for the General Fund December 2013 Quarterly Investment Report Check Register – February 2014 Received and filed in the Consent Agenda by Omnibus Vote. 3. APPROVAL OF STAFF REQUEST TO DISTRIBUTE REQUEST FOR PROPOSALS TO QUALIFIED CONSULTING FIRMS FOR DEVELOPMENT OF PLANS AND SPECIFICATIONS FOR THE SOUTH 4TH STREET WATER MAIN.  Regular City Council Meeting Minutes March 10, 2014 Page 3 of 5 Approved in the Consent Agenda by Omnibus Vote. 4. CONSIDERATION BY THE DEPARTMENT OF PUBLIC WORKS REQUESTING CITY COUNCIL TO AUTHORIZE THE MAYOR TO SIGN AN AGREEMENT FOR THE PURCHASE OF 3,500 TONS OF ROCK SALT FOR FY 15. Approved in the Consent Agenda by Omnibus Vote. 5. ORDINANCE 2014-03 AMENDING THE CITY OF DEKALB, ILLINOIS FY 2014 STAFFING PLAN FOR THE PUBLIC WORKS DEPARTMENT AND AMENDING THE BUDGET FOR THE CITY OF DEKALB FOR FY 2014 IN THE AMOUNT OF $6,902.10. Approved in the Consent Agenda by Omnibus Vote. 6. ORDINANCE 2014-04 AMENDING ESTABLISHING A TEMPORARY PROCESS FOR APPROVING AUTHORIZED SIGNATORIES ON FINANCIAL TRANSACTIONS FOR THE CITY OF DEKALB. Approved in the Consent Agenda by Omnibus Vote. 7. RESOLUTION 2014-04 PROVIDING APPROVAL TO DEKALB- SYCAMORE AREA TRANSPORTATION STUDY BUDGET FOR FY15. Approved in the Consent Agenda by Omnibus Vote. G. Purchase and Bid Awards: NONE. H. OLD BUSINESS: NONE. I. ORDINANCES: 1. ORDINANCE 2013-64 APPROVING THE TAX INCREMENT REDEVELOPMENT PLAN AND PROJECT FOR THE SOUTH 4TH STREET REDEVELOPMENT PROJECT AREA. MOTION Ald. Finucane moved to consider Ordinances 2013-64, 2013-65 and 2013-66 in Omnibus form; seconded by Ald. Lash. Motion carried on voice vote. Mayor Rey declared the motion passed. Ms. Gaura stated she and the Mayor have been contacted by Ald. Naylor who raised questions and asked that this item be tabled to the March 24th meeting. She added it is up to Council whether they wish to table the item or proceed tonight. Council consensus was to proceed tonight. Ms. Diedrich provided a background on the history of the proposed TIF districts. Mr. Frieders added that the area has been identified for redevelopment, but due to the short time allowed to use a TIF area, it is the recommendation to discontinue action at this time. Staff is concerned the Regular City Council Meeting Minutes March 10, 2014 Page 4 of 5 longer this area is proposed as a TIF area, the more apt someone could present a challenge to it. Mayor Rey added it is questionable whether the expected expenditures would be recovered during the life of the TIF. Ald. Lash agreed with staff’s recommendation. Ald. Snow views it as a postponement only. Ms. Gaura stated certain projects need to be completed prior to the TIF areas. MOTION Ald. Finucane moved to terminate current efforts to create the South 4th Street Tax Increment Financing District and to terminate Ordinances 2013-64, 2013-65 and 2013-66 relating to the same; seconded by Ald. Lash. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. 2. ORDINANCE 2013-65 DESIGNATING THE SOUTH 4TH STREET REDEVELOPMENT PROJECT AREA. See Item I.1 3. ORDINANCE 2013-66 ADOPTING TAX INCREMENT FINANCING FOR THE SOUTH 4TH STREET REDEVELOPMENT PROJECT AREA. See Item I.1 4. ORDINANCE 2014-05 AMENDING ESTABLISHING A TEMPORARY LICENSING PROCESS FOR CERTAIN BUSINESSES WITHIN THE CITY OF DEKALB. Mayor Rey read Ordinance 2014-05 by title only. Mr. Frieders stated these are businesses staff sees as growth industries and target markets. There are concerns about regulatory challenges that are not addressed in the Municipal Code. He added staff would look at other municipalities, research the items and bring back recommendations for Council. This ordinance would propose a temporary license for these issues which would be in effect for 180 days. Staff will develop formal recommendations for a formal licensing ordinance during the 180 days, he said. MOTION Ald. Finucane moved to receive and file Ordinance 2014-05; seconded by Ald. O’Leary. Motion carried on voice vote. Mayor Rey declared the motion passed. MOTION Ald. Finucane moved to waive second reading of Ordinance 2014-05; seconded by Ald. O’Leary. Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. MOTION Ald. Finucane moved to pass Ordinance 2014-06; seconded by Ald. O’Leary. Motion carried 7-0- 1 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. J. RESOLUTIONS:  Regular City Council Meeting Minutes March 10, 2014 Page 5 of 5 NONE. K. REPORTS – COMMUNICATION: Ms. Gaura reminded Council there is a Strategic Budget Session scheduled this Saturday, March 15th; an Agenda will be sent out this week. Mr. Frieders congratulated Lt. Smith on his promotion. L. RECESS FOR CLOSED SESSION: 1. APPROVAL TO HOLD A CLOSED SESSION TO DISCUSS PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(1); PURCHASE OR LEASE OF REAL PROPERTY AS PROVIDED FOR IN 5 ILCS 120/2(c)(5); SECURITY PROCEDURES AND THE USE OF PERSONNEL AS PROVIDED FOR IN 5 ILCS 120/2(c)(8) and PENDING OR IMMINENT LITIGATION 5 ILCS 120/2(c)(11). Not acted on in this meeting. M. ADJOURNMENT: MOTION Ald. Jacobson moved to adjourn the meeting; seconded by Ald. Lash. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 6:45 p.m. Approved by Council: March 24, 2014 ___________________________________ DIANE K. WRIGHT, Deputy City Clerk