City Council

MINUTES CITY OF DEKALB JOINT COMMITTEE OF THE WHOLE MEETING OF THE CITY COUNCIL AND THE HUMAN RELATIONS COMMISSION NOVEMBER 10, 2014 A Joint Committee of the Whole Meeting of the City Council and the Human Relations Commission was held on Monday, November 10, 2014 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 5:03 p.m. A. ROLL CALL Deputy City Clerk Ruth Scott called the roll of the City Council members; the following members were present: Alderman David Jacobson, Alderman Bill Finucane, Alderman Bob Snow, Alderman Ron Naylor, Alderman Dave Baker (arrived at 5:12 p.m.), Alderman Monica O’Leary, and Mayor John Rey. Alderwoman Kristen Lash was absent. Deputy City Clerk Ruth Scott called the roll of the Human Relations Commission; the following members were present: Joe Gastiger, Larry Apperson, and Ellingsworth Webb (arrived at 5:18 p.m.). Norden Gilbert, Cheryl Appleton, Jeff Myles, and Lisa King were absent. Also present were City Manager Anne Marie Gaura, City Attorney Dean Frieders, Finance Director Cathy Haley, Deputy Police Chief Wes Hoadley, Fire Chief Eric Hicks, Public Works Director T.J. Moore, and Deputy City Clerk Ruth Scott. B. ITEMS ALSO ON THE REGULAR AGENDA None. C. CONSIDERATIONS 1. Service Animals Human Relations Commission (HRC) members Larry Apperson, Joe Gastiger, and Ellingsworth Webb gave a summary of the background on the service animal issue. The HRC and the Advisory Commission on Disabilities (ACD) received an inquiry from a DeKalb citizen who had attended a previous year’s Corn Fest with a service dog, was approached by a police officer inquiring about the animal based on a City ordinance prohibiting dogs at Corn Fest. Another inquiry was received asking if a Committee of the Whole Meeting November 10, 2014 Page 2 of 2 service animal could be transported in a City ambulance. The HRC members stated that based on these inquiries, the HRC and ACD recommend that the City adopt a comprehensive set of regulations addressing service dogs throughout the City’s Municipal Code. City staff is recommending adopting certain revisions of the HRC’s proposed regulations within the City’s ability to enforce them, but not regulations that are impractical to consider enforcement of by the City. Following the HRC’s background summary, there was lengthy discussion between Council and the HRC members present regarding the definition of a service animal and the rights of renters and landlords regarding service animals. D. RECESS FOR EXECUTIVE SESSION 1. Pending or Imminent Litigation as Provided for in 5 ILCS 120/2(c)(11). Not acted upon at this meeting. 2. Collective Bargaining as Provided for in 5 ILCS 120/2(c)(2). Not acted upon at this meeting. 3. Personnel as provided for in 5 ILCS 120/2(c)(1). Not acted upon at this meeting. E. ADJOURNMENT Alderman O’Leary moved to adjourn the meeting; seconded by Alderman Jacobson. Motion carried on a voice vote. Mayor Rey declared the meeting adjourned at 5:50 p.m. __________________________________________ RUTH A. SCOTT, Deputy City Clerk Approved by City Council Date: December 8, 2014  MINUTES CITY OF DEKALB CITY COUNCIL REGULAR MEETING NOVEMBER 10, 2014 The City Council of DeKalb, Illinois held a Regular Meeting on Monday, November 10, 2014 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 6:03 p.m. A. ROLL CALL Deputy City Clerk Ruth Scott called the roll of the City Council members; the following members were present: Alderman David Jacobson, Alderman Bill Finucane, Alderman Bob Snow, Alderman Ron Naylor, Alderman Dave Baker, Alderman Monica O’Leary, and Mayor John Rey. Alderwoman Kristen Lash was absent. Also present were City Manager Anne Marie Gaura, City Attorney Dean Frieders, Finance Director Cathy Haley, Deputy Police Chief Wes Hoadley, Fire Chief Eric Hicks, Public Works Director T.J. Moore, and Deputy City Clerk Ruth Scott. B. PLEDGE OF ALLEGIANCE Officer Reyes led the Pledge of Allegiance to the Flag. C. APPROVAL OF THE AGENDA – ADDITIONS / DELETIONS Mayor Rey requested that items G.3, G.4, G.5, and G.6 be removed from the agenda. Items tabled for future action. MOTION Alderman Snow moved to approve the Agenda; seconded by Alderman O’Leary. Motion carried on a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Snow, Naylor, Baker, O’Leary, Rey. Absent: Lash. Mayor Rey declared the motion passed. D. PUBLIC HEARING There was none. Regular Meeting November 10, 2014 Page 2 of 6 E. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS 1. Special Items a. Finance Director Cathy Haley introduced Account Tech I Rachel Pacey. b. Finance Director Cathy Haley introduced Assistant Finance Director Robert Miller. c. Mayor Rey read the DeKalb Municipal Band – 160 Years of Continuous Music proclamation. d. Members of the trombone section of the DeKalb Municipal Band performed a selection from their upcoming concert on December 13, 2014. 2. Presentations a. Executive Director Susan Peterson of Community Coordinated Child Care (4C) gave presented the agency’s oral annual Human Services Funding report. 3. Approval of Mayor Appointments a. Mayor Rey appointed Linda Yates to the Citizen’s Environmental Commission and stated she would fill the vacancy left by Alderman Bill Finucane. Ms. Yates will be filling a two year term from November 2014 to June 2016. Alderman Finucane stated Ms. Yates was an excellent choice to fill the vacancy. 4. Citizen’s Comments Deborah Baird, Will Heinisch, Ken Anderson, Mike Carpenter, Michael Coghlan, and Brian Weydert commented on agenda item G.1 – Commercial Building Program Update. Pam Verbic commented on agenda item G.2 regarding the tax levy. F. CONSENT AGENDA – OMNIBUS VOTE MOTION Alderman O’Leary moved to approve the Consent agenda as amended; seconded by Alderman Finucane. Motion carried on a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Snow, Naylor, Baker, O’Leary, Rey. Absent: Alderwoman Lash. Mayor Rey declared the motion passed.  Regular Meeting November 10, 2014 Page 3 of 6 MOTION Alderman Snow moved to approve the listings on the Consent agenda as amended; seconded by Alderman Baker. Motion carried on a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Snow, Naylor, Baker, O’Leary, Rey. Absent: Alderwoman Lash. Mayor Rey declared the motion passed. 1. Approval of City Council Minutes a. Committee of the Whole Minutes of October 13, 2014. Approved in the Consent Agenda by Omnibus Vote. b. Regular Meeting Minutes of October 13, 2014. Approved in the Consent Agenda by Omnibus Vote. 2. Receive & File a. FY15 Accounts Payable through November 11, 2014, in the Amount of $708,906.24. Received and filed in the Consent Agenda. b. Investment & Bank Balance Summary through September 2014. Received and filed in the Consent Agenda. c. Year-to-Date Revenues and Expenditures for the General Fund through September 2014. Received and filed in the Consent Agenda. d. Quarterly Investment Report through September 2014. Received and filed in the Consent Agenda. e. Minutes of the Airport Advisory Board Meeting of September 16, 2014. Received and filed in the Consent Agenda. f. Minutes of the Planning & Zoning Commission Meeting of July 16, 2014. Received and filed in the Consent Agenda. g. Minutes of the Planning & Zoning Commission Meeting of August 13, 2014. Received and filed in the Consent Agenda. h. Minutes of the Planning & Zoning Commission Meeting of August 27, 2014. Received and filed in the Consent Agenda. 3. Resolution 2014-092 Adopting Certain Financial Management Policies. Approved in the Consent Agenda by Omnibus Vote. Regular Meeting November 10, 2014 Page 4 of 6 4. Resolution 2014-104 Adopting a Sustainability Plan. Approved in the Consent Agenda by Omnibus Vote. 5. Resolution 2014-105 Authorizing the First Addendum of the Mutual Aid Box Alarm System (MABAS) Agreement, Section 5 “Compensation for Aid”. Approved in the Consent Agenda by Omnibus Vote. 6. Resolution 2014-106 Amending the Intergovernmental Agreement with the State of Illinois Comptroller’s Office. Approved in the Consent Agenda by Omnibus Vote. 7. Ordinance 2014-037 Amending Chapter 12 “Nuisances”, Section 12.03 “Abatement of Nuisances”, of the Municipal Code. (Second Reading) Approved in the Consent Agenda by Omnibus Vote. G. Items for Separate Action 1. Commercial Building Program Update. City Manager Gaura gave a brief overview on the status of the Commercial Building Program and provided Council with a proposed timeline of action. Discussion ensued regarding this item. MOTION Alderman Finucane moved to approve the proposed timeline; seconded by Alderman Snow. Motion carried on a 5-2-1 roll call vote. Aye: Finucane, Snow, Naylor, O’Leary, Rey. Nay: Jacobson, Baker. Absent: Lash. Mayor Rey declared the motion passed. 2. Ordinance 2014-038 Establishing an Estimated Annual Tax Levy for the Tax Year 2014 for the City of DeKalb, Illinois. (Waiver of First Passage on Second Reading) Mayor Rey read Ordinance 2014-038 by title only. MOTION Alderman Naylor moved to waiver of first passage on second reading on Ordinance 2014-038; seconded by Alderman Finucane. Finance Director Cathy Haley gave a brief overview of this item. Discussion ensued regarding this item. VOTE Motion carried on a 4-3-1 roll call vote. Aye: Finucane, Snow, Naylor, Rey. Nay: Jacobson, Baker, O’Leary. Absent: Lash. Mayor Rey declared the motion passed.  Regular Meeting November 10, 2014 Page 5 of 6 3. Ordinance 2014-039 Amending Chapter 23 “Unified Development Ordinance (UDO)”, Article 5 “Zoning District Regulations” of the Municipal Code. (First Reading). Removed from the agenda and tabled for future action. 4. Ordinance 2014-040 Amending Chapter 23 “Unified Development Ordinance (UDO)”, Article 7 “Supplemental District Regulations” of the Municipal Code. (First Reading). Removed from the agenda and tabled for future action. 5. Ordinance 2014-041 Amending Chapter 23 “Unified Development Ordinance (UDO)”, Article 13 “Signs”, Section 13.03 “Prohibited Signs” of the Municipal Code to Clarify Inconsistencies Within the Remainder of the UDO Regarding Signage. (First Reading). Removed from the agenda and tabled for future action. 6. Ordinance 2014-042 Amending Chapter 23 “Unified Development Ordinance (UDO)”, Article 19 “Non-Conforming Situations” of the Municipal Code. (First Reading). Removed from the agenda and tabled for future action. H. NEW OR UNFINISHED BUSINESS There was none. I. REPORTS – COMMUNICATIONS Council and staff reported on various activities and events happening throughout the City, including the DeKalb High School Barbs successful football season. J. RECESS FOR EXECUTIVE SESSION MOTION Alderman Jacobson moved to approve the request to hold an executive session to discuss the following items; seconded by Alderman Snow: 1. Approval to Hold an Executive Session to Discuss Collective Bargaining as Provided for in 5 ILCS 120/2(c)(2). 2. Approval to Hold an Executive Session to Discuss Personnel as Provided for in 5 ILCS 120/2(c)(1). 3. Approval to Hold an Executive Session to Discuss Pending or Imminent Litigation as Provided for in 5 ILCS 120/2(c)(11). VOTE Motion carried on a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Snow, Naylor, Baker, O’Leary, Rey. Absent: Lash. Mayor Rey declared the motion passed. Mayor Rey closed the meeting to the public at 8:00 p.m. Regular Meeting November 10, 2014 Page 6 of 6 Mayor Rey opened the meeting to the public at 8:27 p.m. K. ADJOURNMENT MOTION Alderman Finucane moved to adjourn the meeting; seconded by Alderman Snow. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 8:27 p.m. __________________________________________ RUTH A. SCOTT, Deputy City Clerk Approved by City Council Date: December 8, 2014