City Council

MINUTES CITY OF DEKALB CITY COUNCIL COMMITTEE OF THE WHOLE MEETING DECEMBER 8, 2014 The City Council of DeKalb, Illinois held a Committee of the Whole Meeting on Monday, December 8, 2014 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 5:03 p.m. A. ROLL CALL Economic Development Coordinator Jennifer Diedrich called the roll and the following members of City Council were present: Alderman Bill Finucane, Alderwoman Kristen Lash, Alderman Bob Snow, Alderman Dave Baker, Alderwoman Monica O’Leary, and Mayor John Rey. The following members were absent at roll call: Alderman David Jacobson (arrived at 5:13 p.m.), and Alderman Ron Naylor. Also present were City Manager Anne Marie Gaura, City Attorney Dean Frieders, Finance Director Cathy Haley, Police Chief Gene Lowery, Deputy Police Chief Wes Hoadley, Fire Chief Eric Hicks, Community Development Director Ellen Divita, Public Works Director T.J. Moore, City Engineer John Laskowski, City Planner Derek Hiland, Economic Development Coordinator Jennifer Diedrich, Management Analyst Lauren Stott, and Deputy Clerk Ruth Scott. B. ITEMS ALSO ON THE REGULAR AGENDA None. C. CONSIDERATIONS 1. City Manager Gaura provided a review and status update on the Commercial Building Program. This program was first introduced at the Committee of the Whole meeting of August 11, 2014 to ensure buildings are being maintained and to provide safety to anyone in the buildings. Since then, the ordinance has been modified extensively. The original ordinance proposed will not be used as a template for any ordinance moving forward in the future. A lot of feedback has been received regarding the program – some positive and some negative. All feedback is being taken into consideration so that improvements can be made in order to make DeKalb business-friendly. Chief Hicks stated a lot of information has been obtained during the process and Committee of the Whole December 8, 2014 Page 2 of 5 provided the results of a survey of 51 fire departments throughout Illinois. Chief Hicks also provided a brief overview of the program that includes no changes to the current Fire Life Safety inspection program or building codes, fees will not be required, additional staff will not be added, home- based business inspections will be excluded, only the contact information of a 24-hour contact person will be required and no tenant information will be collected, additional staff will not be added, and the only cost will be the purchase of new hardware. Chief Hicks then provided an overview of what the City will and will not be looking for during inspections such as exits, fire extinguishers, and dangerous combustibles. Inspections will also include a quick walk through of the interior, exterior, brick façade, etc. Mayor Rey asked if the inspection report would require a signature from the business representative and the person conducting the inspection. Chief Hicks said that it would. An iPad or equivalent will be used during the inspection and would include a space for both signatures. A copy of the signed report would then be emailed to the business. Chief Hicks also added that Insurance Services Organization (ISO) inspections will be completed every three years. All municipal buildings would also be required to have inspections completed annually and expected to comply with any required improvements. City Attorney Frieders discussed compliance agreements stating it is the underlying goal of the City to improve safety within the buildings. The City had completed similar inspections until 2007 when staffing levels were reduced. City Attorney Frieders continued to discuss aspects of the building ordinance. Chief Hicks added that businesses already receiving a documented ISO report won’t have to participate in the inspection. Business will also be rewarded for maintaining safe buildings with a window decal showing they passed the inspection. City Manager Gaura stated that staff will be recommending TIF assistance for upgrades and compliance. The City will be looking at the business community to help develop the parameters. Mayor Rey asked for clarification on the ISO insurance inspection. Chief Hicks replied that the ISO inspections are required for larger industrial buildings. Further discussion regarding inspections ensued. Alderman Snow stated that staff has done a good job addressing this issue. He also stated that he would like to review results of the first round of inspections  Committee of the Whole Meeting December 8, 2014 Page 3 of 5 before determining how often they need to be done in the future. Alderwoman O’Leary asked if TIF funding would be provided to all businesses in the City. City Manager Gaura stated it would only be available to the businesses located in the TIF districts. Alderwoman O’Leary expressed her concern about certain business receiving assistance while others could not. City Manager Gaura stated that legally, TIF funds could not be used outside of the district. City Attorney Frieders added that the ability to use funds outside of a TIF district are extremely restricted. Alderwoman O’Leary asked how businesses outside the TIF district would get funding for needed repairs. City Attorney Frieders replied there is no other funding source other than the general fund. Alderwoman O’Leary asked if inspections would include the entire building or only the public areas. City Attorney Frieders stated it is being recommended to inspect the entire building. City Manager Gaura asked Chief Hicks if the survey revealed other municipalities also conducting inspections of the entire building. Chief Hicks replied that it had. Alderman Jacobson asked why some business owners would be required to pay fees for inspections and others would not. Chief Hicks replied that the Fire Life Safety inspections take an hour or more to complete whereas the proposed inspection program could take less than 30 minutes. Alderman Baker expressed concern that inspectors will be looking for issues with the buildings and added that perhaps permit fees could be reduced in select situations Chief Hicks stated that the Fire Department is not out to raise revenue. They want to raise public awareness and safety. He further added that the Fire Department has only written one ticket since 1999. Mayor Rey opened the discussion for citizen comments. Local business owner Will Heinisch made reference to the ordinance proposed by the FOCUS group and stated that staff chose not to engage in the group’s suggested changes to the ordinance. The City has not proven the need for this ordinance. It was time to work together on a pro business image. Paul Sauser asked how many injuries have occurred in buildings located in the City over the last five years. He personally has never seen anything that you get for free and is suspicious of the inspection program. Mr. Sauser suggested putting a rider in the ordinance stating the ordinance will become null and void if a fee is Committee of the Whole December 8, 2014 Page 4 of 5 required for an inspection. Mayor Rey asked Council if they wished for staff to continue developing the ordinance. There were no comments from Council. Mayor Rey instructed staff to continue. City Manager Gaura stated that staff would start drafting the ordinance to share with the stakeholder groups and added it would also be posted on the website. Council was in approval. City Manager Gaura stated staff would be glad to meet with any group as needed. Public hearings will be held on January 12 and January 26, 2015 regarding this issue. Alderman Baker stated he hopes that staff has reviewed and incorporated the FOCUS group’s ideas and suggestions into the ordinance. City Manager Gaura replied that many of their ideas have been incorporated in the drafted ordinance. The ordinance proposed by the FOCUS group is based on the ordinance staff presented to Council during the September 8, 2014 Council meeting. However, that ordinance is no longer on the table. Further, the ordinance has been built upon after each meeting with the stakeholders and ideas of others. Ms. Gaura stressed that she and staff will continue to meet with whomever wants to meet. 2. City Planner Hiland provided a brief update to the University Village redevelopment. The developer, Security Properties, has put forth a request to the City for rezoning of University Village, specifically regarding the density in parking. Mr. Hiland stated that the first meeting with University Village residents took place in November in order to hear their concerns. More of these meetings are scheduled to take place, one of which will be on January 7, 2015. Security Properties will be in attendance in order to provide information to residents. Based on the information received, a public hearing will be held and then the Planning and Zoning Commission will make a recommendation to Council. Alderman Finucane asked how the redevelopment will impact HUD and Section 8 housing. Mr. Hiland stated that Security Properties has shared with the City that they need to learn more about these issues. It is their intent to reconfigure and remodel each unit going forward. At this time, plans do not show any change except for in the kitchens and bathrooms. Security Properties has a list of what each unit will require; however, the City hasn’t seen that list. Council approved staff proceeding with this item as presented.  Committee of the Whole Meeting December 8, 2014 Page 5 of 5 D. RECESS FOR EXECUTIVE SESSION OF THE CITY COUNCIL 1. Approval to Hold an Executive Session to Discuss Collective Bargaining as Provided for in 5 ILCS 120/2(c)(2). Not acted on at this meeting. 2. Approval to Hold an Executive Session to Discuss Pending or Imminent Litigation as Provided for in 5 ILCS 120/2(c)(11). Not acted on at this meeting. 3. Approval to Hold an Executive Session to Discuss Personnel as Provided for in 5 ILCS 120/2(c)(1). Not acted on at this meeting. 4. Approval to Hold an Executive Session to Discuss Purchase or Lease of Real Property as Provided for in 5 ILCS 120/2(c)(5). Not acted on at this meeting. E. ADJOURNMENT MOTION Alderwoman O’Leary moved to adjourn the meeting, seconded by Alderman Jacobson. Motion carried on a voice vote. Mayor Rey declared the meeting adjourned at 6:00 p.m. ____________________________________ RUTH A. SCOTT, Deputy City Clerk Approved by City Council Date: January 12, 2015  MINUTES CITY OF DEKALB CITY COUNCIL REGULAR MEETING DECEMBER 8, 2014 The City Council of DeKalb, Illinois held a Regular Meeting on Monday, December 8, 2014 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 6:12 p.m. A. ROLL CALL Economic Development Coordinator Jennifer Diedrich called the roll and the following members of City Council were present: Alderman David Jacobson, Alderman Bill Finucane, Alderwoman Kristen Lash, Alderman Bob Snow, Alderman Ron Naylor, Alderman Dave Baker, Alderwoman Monica O’Leary, and Mayor John Rey. Absent: Alderman Ron Naylor. Also present were City Manager Anne Marie Gaura, City Attorney Dean Frieders, Finance Director Cathy Haley, Police Chief Gene Lowery, Deputy Police Chief Wes Hoadley, Fire Chief Eric Hicks, Community Development Director Ellen Divita, Public Works Director T.J. Moore, City Engineer John Laskowski, City Planner Derek Hiland, Management Analyst Lauren Stott, Economic Development Coordinator Jennifer Diedrich, and Deputy Clerk Ruth Scott. B. PLEDGE OF ALLEGIANCE Officer Kelly Sullivan led the Pledge of Allegiance to the Flag. C. APPROVAL OF THE AGENDA – ADDITIONS / DELETIONS Item E.1.g. “Request to Cancel the December 22, 2014 Committee of the Whole and Regular Meeting of the City Council” was moved to Item H. “New or Unfinished Business.” Item E.4. “Citizens Comments” was moved to Item C. “Approval of the Agenda – Additions / Deletions.” Item F.11 “Ordinance 2014-048 Approving a Special Use Permit for a Museum on Property Zoned “MFR-1” Multi-Family Residential, Ellwood-Nehring House, Located at 417 North First Street” was moved to Item G. “Items for Separate Action.” Regular Meeting Minutes December 8, 2014 Page 2 of 13 MOTION Alderman Jacobson moved to accept the agenda as amended, seconded by Alderwoman Lash. Motion carried on a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Alderman Naylor. Mayor Rey declared the motion passed. CITIZENS COMMENTS (E.4.) Mayor Rey invited registered speaker, Adewale Adetwiji, to the podium. Mr. Adetwiji stated that he represented African American NIU students and spoke about the ongoing events taking place in Ferguson, Missouri and nationwide involving men and women of African descent. Mr. Adetwiji then gave a timeline of events that took place in DeKalb during a peaceful protest. Mr. Adetwiji stated a solution needs to be found in order to stop the negative comments African American NIU students are subjected to in this community. Mayor Rey stated that he and Chief Lowery have attended several events over the last several weeks in an effort to reach out to the black community. Mayor Rey stated that staff will continue to be alert to situations of racial bias and take appropriate action. City Manager Gaura stated that she and Chief Lowery would like to sit down with the group regarding their concerns. Registered speaker Cecile Meyer expressed concern that more jobs in this community are not held by African American citizens, especially teaching jobs where the staff doesn’t match the diversity of the students. Mayor Rey stated that Chief Lowery has made an attempt to diversity the police staff. In response, Chief Lowery stated that two African American officers are on staff at this time. Ms. Meyer stated she is also concerned with the diversity of neighborhoods in this community. D. PUBLIC HEARINGS There were none. E. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS 1. Special Items a. Economic Development Coordinator Jennifer Diedrich stated that IT Volunteer Intern Danielle Heard was unable to attend this meeting. b. Economic Development Coordinator Jennifer Diedrich introduced IT Volunteer Intern Erin McKinney. Ms. McKinney thanked Council and staff for the opportunity to intern with the City. Ms. McKinney also thanked IT Technician Jeff Birtell for sharing his knowledge with her.  Regular Meeting Minutes December 8, 2014 Page 3 of 13 c. City Manager Gaura introduced Management Analyst Lauren Stott and listed highlights of her education and career. d. Mayor Rey read a proclamation regarding the Egyptian Theatre’s 85th Anniversary and presented it to the Egyptian Theatre’s Executive Director Alex Nerad. e. Hope Haven’s Executive Director Mike Newman provided the agency’s Human Services Funding annual report. Mr. Newman thanked the Mayor and Council for all they do for Hope Haven. Mr. Newman then listed highlights of the past year including service statistics, new, and changed programs. Mayor Rey thanked Mr. Newman for the help Hope Haven provides to the community. f. Finance Director Cathy Haley introduced Jamie Wilke of Lauterbach & Amen, LLP who provided an overview and key highlights of the audit report for fiscal year ended June 20, 2014. Ms. Wilke thanked Finance Director Haley and Assistant Finance Director Robert Miller for a smooth audit process. Mayor Rey thanked Ms. Wilke for the overview. g. “Request to Cancel the December 22, 2014 Committee of the Whole and Regular Meeting of the City Council” was moved to Item H. “New or Unfinished Business.” 2. Presentations There were none. 3. Approval of Mayor Appointments There were none. 4. “Citizens Comments” moved to Item C. “Approval of the Agenda – Additions / Deletions.” F. CONSENT AGENDA – OMNIBUS VOTE Item F.11 “Ordinance 2014-048 Approving a Special Use Permit for a Museum on Property Zoned “MFR-1” Multi-Family Residential, Ellwood-Nehring House, Located at 417 North First Street” moved to Item G. “Items for Separate Action”. Regular Meeting Minutes December 8, 2014 Page 4 of 13 MOTION Alderman Jacobson moved to approve the Consent Agenda as amended; seconded by Alderman O’Leary. Motion carried on a roll call vote of 7-0-1. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. MOTION Alderman O’Leary moved to approve the listings on the Consent Agenda as amended; seconded by Alderman Snow. Motion carried on a roll call vote of 7-0-1. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. 1. Approval of City Council Minutes a. Joint Committee of the Whole and Human Relations Committee Meeting Minutes of November 10, 2014. Passed in the Consent Agenda by Omnibus Vote. b. Regular Meeting Minutes of November 10, 2014. Passed in the Consent Agenda by Omnibus Vote. 2. Receive & File a. FY15 Accounts Payable through December 9, 2014, in the Amount of $1,205,314.99. Received and filed in the Consent Agenda by Omnibus Vote. b. Investment and Bank Balance Summary through October 2014. Received and filed in the Consent Agenda by Omnibus Vote. c. Year-to-Date Revenues and Expenditures for the General Fund through October 2014. Received and filed in the Consent Agenda by Omnibus Vote. d. Airport Advisory Board Meeting Minutes of October 21, 2014. Received and filed in the Consent Agenda by Omnibus Vote. 3. Ordinance 2014-039 Amending Chapter 3 “City Administration”, Section 3.08 “Powers and Duties of the City Manager”, Authorizing the City Manager or Designee to Waive Fees to Other Units of Government, Not-For-Profit Organizations, Occupants of City Buildings, and City Funding Projects on a Per Project Basis (Second Reading). Passed in the Consent Agenda by Omnibus Vote. 4. Ordinance 2014-040 Amending Chapter 35 “Towing Policy”, Section 35.07 “Vehicle Impoundment or Immobilization: Tow for Specified Violations (Second Reading). Passed in the Consent Agenda by Omnibus Vote.  Regular Meeting Minutes December 8, 2014 Page 5 of 13 5. Resolution 2014-108 Adopting the East Branch of the South Branch of the Kishwaukee River Watershed Plan. Passed in the Consent Agenda by Omnibus Vote. 6. Resolution 2014-109 Authorizing the Approval of the Revised Transportation Improvement Program (TIPS) for Federal Fiscal Years 2016 – 2020 at the DeKalb- Taylor Municipal Airport. Passed in the Consent Agenda by Omnibus Vote. 7. Resolution 2014-110 for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code. Passed in the Consent Agenda by Omnibus Vote. 8. Resolution 2014-111 Authorizing a Payment of $42,040.53 for the Tax Liability Created from Employer Contributions to a 457B Deferred Compensation Plan, and if Necessary, Additional Amounts for Possible Penalties Assessed for Tax Year 2013. Passed in the Consent Agenda by Omnibus Vote. 9. Resolution 2014-112 Authorizing Payment of Nicor Gas Company Utility Bills in Excess of $20,000. Passed in the Consent Agenda by Omnibus Vote. 10. Resolution 2014-113 Approving the Payment of Invoices for the Second Part of December 2014 Prior to the January 12, 2015 City Council Meeting. Passed in the Consent Agenda by Omnibus Vote. 11. “Ordinance 2014-048 Approving a Special Use Permit for a Museum on Property Zoned “MFR-1” Multi-Family Residential, Ellwood-Nehring House, Located at 417 North First Street. (First Reading)” was moved to G. “Items for Separate Action.” G. ITEMS FOR SEPARATE ACTION F.11 Ordinance 2014-048 Approving a Special Use Permit for a Museum on Property Zoned “MFR-1” Multi-Family Residential, Ellwood-Nehring House, Located at 417 North First Street. (First Reading) Mayor Read Ordinance 2014-048 by title only. City Planner Derek Hiland provided background on this item stating that in 2012, the Ellwood House Association received a temporary Special Use Permit for the Nehring House Museum that expires December 31, 2014. The permit also stated that not less than six months prior to the expiration, the Ellwood House Association shall submit documentation to the City giving evidence that parking needs are being met by the current facilities by keeping a log of the number of events and attendees over the duration of the permit in order to recognize the potential parking requirements for the whole museum campus. Regular Meeting Minutes December 8, 2014 Page 6 of 13 City Planner Hiland stated the parking counts have been completed and the Ellwood House Association has documented that in 2013 there were 80 out of 115 occasions where parking occurred in some location other than the asphalt lot on the property. After reviewing the documentation, the Planning and Zoning Commission made a recommendation to install an additional 22 parking stalls. A brief discussion regarding the parking needs ensued. Mayor Rey then invited registered speakers regarding this item to approach the podium. Brian Reis, Executive Director of the Ellwood House Association stated that they were excited about moving forward but didn’t agree with the 22 parking spaces recommended by the Planning and Zoning Commission and would rather adjust the events schedule to accommodate parking in order to respect the history of the site and avoid a sea of asphalt. Mr. Reis asked Council to not follow the recommendation of the Planning and Zoning Commission and provided other options. Mr. Reis stated a neighboring church has agreed to allow parking in their lot in the event of overflow where Ellwood House staff would be on hand to assist. Mayor Rey asked about the possibility of permeable pavers. Mr. Reis stated that although expensive, they would be considered because they are more aesthetically pleasing. Mayor Rey stated he had concerns regarding foot traffic on the grassy area and asked if any accidents had been documented. Mr. Reis replied there were none. Alderwoman Lash asked if parking were to take place at the church, would parking still be allowed on the grassy area. Mr. Reis replied they would do that if directed. Alderwoman Lash asked about signage directing visitors to the church for parking. Mr. Reis replied that volunteers would be on hand to direct visitors to the church lot. Alderwoman Lash recommended a “lot full” sign directing visitors to the church lot. Alderman Snow spoke favorably of the Ellwood House Association’s suggestions, stating he was in attendance at an event where the church lot was used and feels the church parking is sufficient. Alderman Baker stated he thinks the venue needs more parking and asked if a compromise could be met to add 8 parking spots for now with a visit to the issue in the future. Mayor Rey asked for City Planner Hiland’s input. City Planner Hiland stated that other numbers were discussed, however, the Planning and Zoning Commission was  Regular Meeting Minutes December 8, 2014 Page 7 of 13 concerned about long term effects. The 22 spaces recommended are a result of the amount of meeting space provided by the Ellwood-Nehring House. Alderman Baker asked other Council members if they were in favor of eight parking spaces now with the stipulation that parking needs be addressed every three years. A lengthy discussion ensued. Mr. Tim Conklin, a member of the Ellwood House Association Board of Directors, stated parking had never been an issue while he’s been on the board until the Nehring House was added and asked for consideration of preserving what’s been on the site for over 100 years. Mr. Conklin asked that the number of spaces recommended by the Planning and Zoning Commission be eliminated or greatly reduced. Mr. Conklin added that the Ellwood House Association has limited operating funds and would rather spend money on restoring the landscape and buildings, not on a parking lot. Lisa Sharp of Sharp Architects stated the Ellwood-Nehring property is unique and has history with the Ellwood Historic Neighborhood. She added there were other expenditures to keep in mind as they move forward and hoped Council would modify the special use permit. Discussion continued regarding this issue. Council asked for written documentation from the church indicating their approval of the Ellwood House Association using their parking lot for event overflow parking. MOTION Alderman Snow moved to receive and file Ordinance 2014-048, amending the number of parking spaces required from 22 to eight, seconded by Alderman Finucane. VOTE Motion carried on a 6-1-1 roll call vote. Aye: Jacobson, Finucane, Snow, Baker, O’Leary, Rey. Nay: Lash. Absent: Naylor. Mayor Rey declared the motion passed. 1. Omnibus Approval of Tax Levies of the City of DeKalb, Illinois, for Tax Levy Year 2014, Ordinances 2014-41, 2014-42, 2014-43, 2014-44. (Second Reading) Mayor Rey read this item by title only. Regular Meeting Minutes December 8, 2014 Page 8 of 13 MOTION Alderman Finucane moved to approve Tax Levies of the City of DeKalb, Illinois, for Tax Levy Year 2014, Ordinances 2014-41, 2014-42, 2014-43, 2014-44 by Omnibus Vote, seconded by Alderwoman O’Leary. Finance Director Haley provided an overview of changes to the levy as requested by Council. There were no comments from Council regarding this item. VOTE Motion carried on a 6-1-1 roll call vote. Aye: Jacobson, Finucane, Snow, Baker, O’Leary, Rey. Nay: Lash. Absent: Naylor. Mayor Rey declared the motion passed. 2. Ordinance 2014-045 Abating Taxes Levied for Corporate Purposes for the Tax Year 2014 (Bonds). (Second Reading) Mayor Rey read this item by title only. MOTION Alderman Jacobson moved to approve Ordinance 2014-045, seconded by Alderwoman O’Leary. Finance Director Haley reviewed the Ordinance with Council. VOTE Motion carried on a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. 3. Ordinance 2014-049 Establishing the DeKalb County Enterprise Zone for the City of DeKalb Enterprise Zone Designation – Tax Abatement. (Waiver of First and Passage on Second Reading) Mayor Rey read this item by title only. Alderwoman Lash stated she didn’t understand why NIU’s student center was still on the Enterprise Zone map. City Attorney Frieders stated there was potential for the site to be used in the future in whole or in part for private use. There are currently no plans in place; it was included for maximum flexibility in the future if necessary.  Regular Meeting Minutes December 8, 2014 Page 9 of 13 A lengthy discussion between Alderwoman Lash and City Attorney Frieders ensued regarding the inclusion of the NIU student center on the Enterprise Zone map. Mr. Paul Borek, DCEDC Executive Director, stated the nature of the student center is commercial and explained why it was included on the map. Alderwoman Lash stated she was nervous about including the student center on the Enterprise Zone map. City Attorney Frieders stated there are many parcels included in the Enterprise Zone not eligible for abatements in their current use and added this is commonplace across the state. Alderman Baker commented on NIU’s taxable property and events at the Convocation Center and asked if the City receives tax from the events. City Attorney Frieders stated the dorms are used for long-term public use. Although the building was constructed privately, exemptions are based on use, not ownership. Alderman Jacobson stated that student housing isn’t tax exempt. City Attorney Frieders stated he would be happy to follow-up on this issue. MOTION Alderwoman Lash moved to remove the student center from the Enterprise Zone. There was no second. MOTION Alderman Finucane moved to receive and file Ordinance 2014-049, seconded by Alderwoman O’Leary. VOTE Motion carried on a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. MOTION Alderman Snow moved to waive first reading and pass on second, seconded by Alderwoman O’Leary. Mayor Rey declared the motion passed. VOTE Motion carried on a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. Regular Meeting Minutes December 8, 2014 Page 10 of 13 4. Resolution 2014-114 Authorizing an Intergovernmental Enterprise Zone Property Tax Abatement Agreement with the County Board of DeKalb County, the Town Council of Cortland, the City Council of DeKalb, the City Council of Genoa, the City Council of Sandwich, the City Council of Sycamore, and the Village Board of Waterman. Mayor Rey read Resolution 2014-114 by title only. MOTION Alderman Finucane moved to approve Resolution 2014-114, seconded by Alderman Snow. There was no discussion regarding this item. VOTE Motion carried on a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. 5. Ordinance 2014-046 Amending Chapter 51 “Traffic”, Schedule C “Parking Prohibited” Regarding Garden Drive Parking Restrictions. (Second Reading) MOTION Alderwoman Lash moved to approve Ordinance 2014-046, seconded by Alderman Jacobson. City Engineer Laskowski stated signs could be installed in approximately two weeks. Alderwoman O’Leary stated she’s received many calls regarding this item and asked if it was possible to get a three-way stop sign at Lucinda and Garden, especially since a pedestrian was recently hit by a car in that area. City Engineer Laskowski stated he would discuss the request at the upcoming neighborhood meeting. Chief Lowery stated he received no further feedback regarding this item since the last Council meeting and he recommends and supports the ordinance amendment. VOTE Motion carried on a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. 6. Resolution 2014-115 Authorizing the Chief of Police to Enter into a Community Oriented Policing Services (COPS) Grant Agreement.  Regular Meeting Minutes December 8, 2014 Page 11 of 13 MOTION Alderwoman Lash moved to approve Resolution 2014-115, seconded by Alderwoman O’Leary. Chief Lowery gave a brief overview of the information provided at the last Council meeting and stated time was of the essence due to the December 31, 2014 deadline. VOTE Motion carried on a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. 7. Resolution 2014-116 Award of a Bid to the Morton Salt Company for the Purchase and Delivery of Clear Southern Rock Salt for the City of DeKalb, Illinois, Five Potable Water Treatment Plants. MOTION Alderman Jacobson moved to approve Resolution 2014-116, seconded by Alderwoman Lash. Public Works Director T.J. Moore gave a brief overview of this item and stated the bid from Morton Salt Company was the only one received. VOTE Motion carried on a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. 8. Resolution 2014-117 Award of a Bid to Viking Chemical Company for the Purchase and Delivery of Three Types of Potable Water Treatment Chemicals (Liquid Chlorine 2.3, Liquid Hydrofluosilic Acid, and Ortho/Poly Blended Phosphate). MOTION Alderman Jacobson moved to approve resolution 2014-117, seconded by Alderwoman O’Leary. Public Works Director T.J. Moore gave a brief overview of this item and stated three bids were received with Viking Chemical Company coming in with the lowest bid. VOTE Motion carried on a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. Regular Meeting Minutes December 8, 2014 Page 12 of 13 H. NEW OR UNFINISHED BUSINESS There was a brief discussion regarding the request to cancel the December 22, 2014 Committee of the Whole and Regular Meeting of City Council. MOTION Alderman Jacobson moved to approve the request to cancel the December 22, 2014 Committee of the Whole and Regular Meeting of City Council, seconded by Alderwoman O’Leary. VOTE Motion carried on a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. I. REPORTS – COMMUNICATIONS Alderman Jacobson wished everyone happy holidays and wished the Huskies good luck at the upcoming Boca Raton Bowl. Alderman Finucane wished the Huskies good luck at the upcoming Boca Raton Bowl. He also stated that food donations are needed at this time of the year throughout the community. Alderman Finucane also stated he supports the rights of those making peaceful protests. Alderwoman Lash invited everyone to the Kishwaukee Community Band’s annual holiday concert at NIU on Wednesday. Alderman Snow had no report. Alderman Baker wished good luck to the Huskies. Alderwoman O’Leary had no report. Mayor Rey advised Council that he anticipated making a City Clerk appointment at the January 12, 2015 Council meeting and encouraged any citizen interested to check the City’s website for more information. City Manager Gaura stated that in the last month the last of the remaining staff from the Annex had been moved into City Hall. An open house will be held in the future. City Attorney Frieders stated that positive communication is ongoing regarding the University Village redevelopment and thanked Alderman Finucane for his participation. Chief Lowery stated that police officers participated in “shop with a cop” at Target over the past weekend. There were double the children from last year’s event. Finance Director Haley had no report.  Regular Meeting Minutes December 8, 2014 Page 13 of 13 Chief Hicks thanked 3M for awarding the Fire Department with a grant recently in the amount of $2,500. Chief Hicks also reported that the fire department hosted an event over the past weekend where over 80 needy children were given donated coats. Community Development Director Ellen Divita reported that Economic Development Coordinator Jennifer Diedrich and City Planner Derek Hiland were bringing her up to speed on various projects, one of which is creating a comprehensive listing of available property in the City along with updating the community profile. City Engineer Laskowski had no report. City Planner Hiland had no report. Public Works Director T.J. Moore had no report. J. RECESS FOR EXECUTIVE SESSION MOTION Alderman Jacobson moved to hold an executive session to discuss the following items, seconded by Alderman Finucane. 1. Collective Bargaining as provided for in 5 ILCS 120/2(c)(2). 2. Pending or Imminent Litigation as provided for in 5 ILCS 120/2(c)(11). 3. Personnel as provided for in 5 ILCS 120/2(c)(1). 4. Purchase or Lease of Real Property as provided for in 5 ILCS 120/2(c)(5). VOTE Motion carried on a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. Mayor Rey closed the meeting to the public at 8:10 p.m. Mayor Rey opened the meeting to the public at 8:38 p.m. K. ADJOURNMENT MOTION Alderwoman Lash moved to adjourn the meeting, seconded by Alderman Jacobson. Motion carried on voice vote. Mayor Rey declared the meeting adjourned at 8:38 p.m. ____________________________________ RUTH A. SCOTT, Deputy City Clerk Approved by City Council Date: January 12, 2015