City Council

MINUTES CITY OF DEKALB COMMITTEE OF THE WHOLE MEETING MARCH 23, 2015 The City Council of DeKalb, Illinois held a Committee of the Whole Meeting on Monday, March 23, 2015 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 5:00 p.m. A. ROLL CALL Deputy City Clerk Ruth Scott called the roll and the following members of City Council were present: Alderman David Jacobson (arrived at 5:01 p.m.), Alderman Bill Finucane, Alderman Kristen Lash, Alderman Bob Snow, Alderman David Baker (arrived at 5:02 p.m.), Alderman Monica O’Leary, and Mayor John Rey. The following member of City Council was (scheduled to be) absent at roll call: Alderman Ron Naylor. Also present were City Manager Anne Marie Gaura, Assistant City Manager Patty Hoppenstedt, Police Chief Gene Lowery, Finance Director Cathy Haley, Fire Chief Eric Hicks, Community Development Director Ellen Divita, Public Works Director T.J. Moore, City Attorney Dean Frieders, and Deputy City Clerk Ruth Scott. B. ITEMS ALSO ON THE REGULAR AGENDA There were none. C. CONSIDERATIONS There were none. D. RECESS FOR EXECUTIVE SESSION MOTION Alderman Lash moved to recess for Executive Session to discuss the following items, seconded by Alderman O’Leary: 1. Personnel as provided for in 5 ILCS 120/2(c)(1). 2. Collective Bargaining as provided for in 5 ILCS 120/2(c)(2). Committee of the Whole Meeting March 23, 2015 Page 2 of 2 VOTE Motion carried on a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. Mayor Rey closed the meeting to the public at 5:03 p.m. Mayor Rey opened the meeting to the public at 5:58 p.m. E. ADJOURNMENT MOTION Alderman Finucane moved to adjourn the meeting, seconded by Alderman Lash. Motion carried on a 7-0-1 voice vote. Mayor Rey declared the meeting adjourned at 5:59 p.m. __________________________________________ RUTH A. SCOTT, Deputy City Clerk Approved by City Council Date: April 13, 2015  MINUTES CITY OF DEKALB CITY COUNCIL REGULAR MEETING MARCH 23, 2015 The City Council of DeKalb, Illinois held a Regular Meeting on Monday, March 23, 2015 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Rey called the meeting to order at 6:08 p.m. A. ROLL CALL Deputy City Clerk Ruth Scott called the roll and the following members of City Council were present: Alderman David Jacobson, Alderman Bill Finucane, Alderman Kristen Lash, Alderman Bob Snow, Alderman David Baker, Alderman Monica O’Leary, and Mayor John Rey. The following member of City Council was (scheduled to be) absent at roll call: Alderman Ron Naylor. Also present were City Manager Anne Marie Gaura, Assistant City Manager Patty Hoppenstedt, Police Chief Gene Lowery, Finance Director Cathy Haley, Fire Chief Eric Hicks, Community Development Director Ellen Divita, Public Works Director T.J. Moore, City Attorney Dean Frieders, City Engineer John Laskowski, City Planner Derek Hiland, Transportation Planner Brian Dickson, Management Analyst Lauren Stott, and Deputy City Clerk Ruth Scott. B. PLEDGE OF ALLEGIANCE Officer Jordan Poulos lead the Pledge of Allegiance to the Flag. C. APPROVAL OF THE AGENDA – ADDITIONS / DELETIONS MOTION Alderman Snow moved to approve the Agenda, seconded by Alderman O’Leary. Motion carried by a roll call vote of 7-0-1. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor Motion carried on a voice vote of Council. D. PUBLIC HEARINGS There were none. Regular City Council Meeting Minutes March 23, 2015 Page 2 of 9 E. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS 1. Special Items a. KishHealth Systems Hospice Human Services Funding Annual Report. The scheduled presenter was unable to attend this meeting of Council. The report will be rescheduled for another Council meeting. b. Earth Hour 2015 Proclamation. Mayor Rey read the 2015 Earth Hour Proclamation and presented it to Public Works Director T.J. Moore. 2. Presentations a. ArtiGras Parade Presentation Dana Stover, Chair of the ArtiGras Committee, described the concept of ArtiGras and how the event came to be. The kickoff of ArtiGras will be on Saturday, May 2nd and will include a parade as a way of getting the community involved. Ms. Stover reviewed the parade route with Council and stated that residents along the route are being notified. There will be several events taking place after the parade and shuttle buses will be available to take residents to the different displays around the city, including the DeKalb Public Library and the Egyptian Theater. Ms. Stover stated that further information could be found on the ArtiGras website along with registration information for those wishing to be involved. Mayor Rey thanked Ms. Stover for bringing her energy and enthusiasm to the community with this event. 3. Approval of the Mayor’s Appointments There were none. 4. Citizens Comments Duane Brown commented on the City’s webpage redesign stating he has done some research and found it should cost no more than $10,000. and doesn’t understand why the contract was awarded with no competitive bidding. He doesn’t understand why the contract was awarded with no competitive bidding and believes it should be terminated and put up for competitive bidding.  Regular City Council Meeting Minutes March 23, 2015 Page 3 of 9 Kay Shelton thanked everyone who attended the League of Women Voters 2015 Candidates Night on March 19th. Ms. Shelton also thanked the City of DeKalb for allowing the forum take place in Council chambers and hopes to continue working with the City in the future regarding these events. Mayor Rey thanked Ms. Shelton for working on the event. Bessie Chronopoulos spoke regarding the City’s website redesign stating she’s discouraged with the process of how it came to be. Ms. Chronopoulos stated that she has researched the City’s contract with the Department of Justice (DOJ) in depth and aside from the 2013 communication, she believes the DOJ contacted the City as early as 2012. Ms. Chronopoulos thanked Mayor Rey and Alderman Finucane for meeting with her to discuss questions she had regarding the website redesign. Ms. Chronopoulos also addressed the revised minutes from the February 9th Council meeting regarding the website design and stated the minutes on this meeting’s agenda are substantially different from the minutes presented on March 9th. Ms. Chronopoulos presented her observation of the portion of the February 9th meeting where the website redesign was discussed. She stated there are local citizens who are cable of completing the website redesign at a fraction of the cost and believes the project should be kept local. Ms. Chronopoulos further stated that she still questions whether or not the settlement agreement with the DOJ was discussed during an executive session meeting giving the City Attorney permission to sign it. In closing, Ms. Chronopoulos expressed her frustration and disappointment to Council regarding this issue thus far. F. CONSENT AGENDA – OMNIBUS VOTE Alderman Lash requested that item F.1.a. be pulled from the Consent Agenda for further discussion. MOTION Alderman O’Leary moved to approve the Consent Agenda as amended, seconded by Alderman Snow. VOTE Motion carried on a roll call vote of 7-0-1. Aye: Jacobson, Finucane, Lash, Snow, O’Leary, Rey. Absent. Naylor. Mayor Rey declared the motion passed. Regular City Council Meeting Minutes March 23, 2015 Page 4 of 9 MOTION Alderman Lash moved to approve the listings on the Consent Agenda as amended, seconded by Alderman Finucane. VOTE Motion carried 7-0-1 on roll call vote. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. Alderman Lash stated that she had not compared the video with the minutes from the February 9th Council meeting but remembers there being a lengthy discussion regarding the website redesign. However, after reading the minutes she doesn’t see where the original motion was voted down but the minutes read that it was amended and asked for further clarification regarding the motion. City Attorney Frieders stated that the motion that ultimately passed was the final motion made by Alderman Baker at the end of the item’s discussion and there would not have been a second motion to approve. Alderman Lash stated the minutes don’t reflect that and therefore should be amended once again. Mayor Rey stated that he has reviewed the video from the February 9th Council meeting and feels the minutes accurately represent what occurred at the meeting. 1. Approval of City Council Minutes a. Revised Minutes of the City Council Meeting of February 9, 2015. See discussion above. b. Minutes of the Committee of the Whole Meeting of February 23, 2015. Approved in the Consent Agenda by Omnibus Vote. c. Minutes of the City Council Meeting of February 23, 2015. Approved in the Consent Agenda by Omnibus Vote. 2. Receive & File a. Accounts Payable and Payroll through March 24, 2015 in the amount of $2,815,682.29. Received and Filed in the Consent Agenda by Omnibus Vote.  Regular City Council Meeting Minutes March 23, 2015 Page 5 of 9 b. Citizen Environmental Committee Minutes of November 6, 2014. Received and Filed in the Consent Agenda by Omnibus Vote. c. Citizen Environmental Committee Minutes of December 4, 2014. Received and Filed in the Consent Agenda by Omnibus Vote. d. Citizen Environmental Committee Minutes of February 5, 2015. Received and Filed in the Consent Agenda by Omnibus Vote. 3. Resolution 2015-018 Approving the DeKalb-Sycamore Area Transportation Study (DSATS) Budget for FY2016. Approved in the Consent Agenda by Omnibus Vote. 4. Resolution 2015-019 Authorizing an Agreement with Traffic Analysis and Design, Inc. in the Amount of $32,650 to Provide Traffic Counts in the DeKalb- Sycamore Area Transportation Study (DSATS) Region. Approved in the Consent Agenda by Omnibus Vote. 5. Resolution 2015-020 Approving the Regulation of Traffic on Route 38 Between First Street and Fourth Street Beginning on Thursday, August 27, 2015 at 12:00 p.m. Through Sunday, August 30, 2015 at 10:00 p.m. for the Purpose of Holding the Annual DeKalb Corn Festival. Approved in the Consent Agenda by Omnibus Vote. 6. Resolution 2015-021 Approving the Regulation of Traffic on Route 38 Between First Street and Fourth Street on Monday, May 25, 2015 from 8:00 a.m. to 9:30 a.m. for the Purpose of Holding a Memorial Day Parade. Approved in the Consent Agenda by Omnibus Vote. 7. Resolution 2015-022 Authorizing a One-Year Extension Agreement with TruGreen in the Amount of $25,000 to Chemically Treat Ash Trees as Part of the Adopted Emerald Ash Borer Management Plan. Approved in the Consent Agenda by Omnibus Vote. 8. Resolution 2015-023 Requesting the State of Illinois to Maintain Current Levels of Local Government Distributive Fund Allocation. Regular City Council Meeting Minutes March 23, 2015 Page 6 of 9 Approved in the Consent Agenda by Omnibus Vote. 9. Resolution 2015-024 Approving an Intergovernmental Agreement with DeKalb Township for the Snowplowing and Deicing of Certain Roads. Approved in the Consent Agenda by Omnibus Vote. G. ITEMS FOR SEPARATE ACTION 1. Resolution 2015-025 Authorizing a Five Year Lease Agreement with T-Mobile USA in the Amount of $30,000 for Space on the East Water Tower Located at 1216 Market Street Including Land for Equipment, Rights-Of-Way for Ingress and Egress, and the Installation and Maintenance of Utility Wires, Poles, Cables and Conduits. Mayor Rey read Resolution 2015-025 by title only. MOTION Alderman Finucane moved approve Resolution 2015-025, seconded by Alderman Lash. Public Works Director Moore stated that if approved, the lease agreement will add $1.4 million to the City’s revenue. Alderman Snow asked if the City had other cell tower leases. Public Works Director Moore stated there is one for the cell tower on the Dresser Road water tower and another for the cell tower on the 1216 Market Street water tower. VOTE Motion carried on a roll call vote of 7-0-1. Aye: Jacobson, Finucane, Lash, Snow, O’Leary, Rey. Absent. Naylor. Mayor Rey declared the motion passed. 2. Resolution 2015-026 Authorizing an Agreement with the State of Illinois not to Exceed the Amount of $240,000 for the Purpose of a Cooperative Purchase of 3,500 Tons of Road Salt for the FY2016 Snow Season. Mayor Rey read Resolution 2015-026 by title only. MOTION Alderman Snow moved to approve Resolution 2015-026, seconded by Alderman O’Leary.  Regular City Council Meeting Minutes March 23, 2015 Page 7 of 9 Public Works Director Moore stated that the passage of this resolution will authorize the City to take part in a purchase of road salt with the State of Illinois. However, a dollar amount shouldn’t be listed on the resolution as it’s not yet budgeted. AMENDED MOTION Alderman Snow moved to amend the previous motion, changing the resolution to read, “Resolution 2015-026 Authorizing an Agreement with the State of Illinois for the Purpose of a Cooperative Purchase of 3,500 Tons of Road Salt for the FY2016 Snow Season”, seconded by Alderman O’Leary. VOTE Amended motion carried on a roll call vote of 7-0-1. Aye: Jacobson, Finucane, Lash, Snow, O’Leary, Rey. Absent. Naylor. Mayor Rey declared the motion passed. 3. Ordinance 2015-015 Publishing the Official Zoning Map of the City of DeKalb, Illinois. (First Reading) Mayor Rey read Ordinance 2015-015 by title only. MOTION Alderman O’Leary moved to receive and file Ordinance 2015-015, seconded by Alderman Lash. City Planner Hiland stated that the Planning and Zoning Commission approved the zoning map at their March 11th meeting. There was no further discussion. VOTE Motion carried on a roll call vote of 7-0-1. Aye: Jacobson, Finucane, Lash, Snow, O’Leary, Rey. Absent. Naylor. Mayor Rey declared the motion passed. H. NEW OR UNFINISHED BUSINESS There was none. I. REPORTS – COMMUNICATIONS Mayor Rey had no report. Regular City Council Meeting Minutes March 23, 2015 Page 8 of 9 Alderman Jacobson had no report. Alderman Finucane had no report. Alderman Lash had no report. Alderman Snow had no report. Alderman Baker had no report. Alderman O’Leary had no report. City Attorney Dean Frieders City Manager Gaura had no report. Assistant City Manager Patty Hoppenstedt Police Chief Gene Lowery Finance Director Cathy Haley reported that the Finance Advisory Committee would be meeting on April 2nd to discuss the purchasing manual. Fire Chief Eric Hicks had no report. Community Development Director Ellen Divita listed several items that will be discussed at the next Planning and Zoning Commission meeting. Ms. Divita also reported that she, Deputy Fire Chief Greg Hoyle, and a SAFEbuilt representative attended a meeting in Rockford regarding a unified update of codes. Public Works Director T.J. Moore reported that the City recently received a grant providing 200 occupancy sensor light switch replacements. The sensors will be placed in the fire departments, public works buildings, and a few at City Hall. J. RECESS FOR EXECUTIVE SESSION MOTION Alderman Jacobson moved to recess for an executive session, seconded by Alderman O’Leary, in order to discuss the following: 1. Approval to Hold an Executive Session to Discuss Personnel as Provided for in 5 ILCS 120/2(c)(1). 2. Approval to Hold an Executive Session to Discuss Collective Bargaining as  Regular City Council Meeting Minutes March 23, 2015 Page 9 of 9 Provided for in 5 ILCS 120/2(c)(2). VOTE Motion carried on a roll call vote of 7-0-1. Aye: Jacobson, Finucane, Lash, Snow, Baker, O’Leary, Rey. Absent: Naylor. Mayor Rey declared the motion passed. Mayor Rey closed the meeting to the public at 6:51 p.m. Mayor Rey opened the meeting to the public at 9:00 p.m. K. ADJOURNMENT Alderman Lash moved to adjourn the meeting, seconded by Alderman Jacobson. Motion carried on a voice vote. Mayor Rey declared the meeting adjourned. ____________________________________ RUTH A. SCOTT, Deputy City Clerk Approved by City Council Date: April 13, 2015