City Council

MINUTES CITY OF DEKALB REGULAR MEETING OF CITY COUNCIL APRIL 9, 2018 The City Council of DeKalb, Illinois held a Regular meeting on April 9, 2018 in the City Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Smith called the meeting to order at 6:13 p.m. A. ROLL CALL City Clerk Herrmann called the roll and the following members of the City Council were present: Alderman Dave Jacobson, Alderman Bill Finucane, Alderman Mike Marquardt, Alderman Pat Fagan, Alderman Kate Noreiko, Alderman Mike Verbic, Alderman Tony Faivre, and Mayor Jerry Smith. Also present were: Interim City Manager Patty Hoppenstedt, City Attorney Dean Frieders, Finance Director Molly Talkington, Police Chief Gene Lowery, Deputy Police Chief John Petragallo, Police Commander Jason Leverton, Fire Chief Eric Hicks, Community Development Director Jo Ellen Charlton, Public Works Director Tim Holdeman, Assistant Public Works Director Bryan Faivre, Information Technology Director Marc Thorson, Human Resources Director Cris Randall, Chief Building Official Thaddeus Mack, Economic Development Planner Jason Michnick, Principal Planner Dan Olson, Management Analyst Patrick DiDiana, and City Clerk Susanna Herrmann. B. PLEDGE OF ALLEGIANCE Police Detective Keith Ehrke led the Pledge of Allegiance. C. APPROVAL OF THE AGENDA – ADDITIONS / DELETIONS Mayor Smith asked Council members if there were any additions or deletions to the agenda. Alderman Fagan requested that item F.4. (Resolution 2018-044 Approving a Non-Profit Special Event Liquor License and Related Special Event Agreement for the 2018 Corn Fest.), be removed from the Consent Agenda due to a conflict of interest. Mayor Smith recognized the request and noted it would be the first item discussed under Items for Separate Action. MOTION Alderman Jacobson motioned to remove item F.4. from the Consent Agenda to be considered as an Item for Separate Action and approve the agenda as amended; seconded by Alderman Finucane. VOTE Regular Meeting of City Council Agenda April 9, 2018 Page 2 of 17 Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: none. Mayor Smith declared the motion passed. D. PUBLIC HEARINGS Prior to opening the Public Hearing, Mayor Smith commented that several opinions had been received regarding the requirements of public notification for the public hearing, and that perhaps the City was not adhering to those requirements. He then asked City Attorney Frieders to provide further information regarding this issue. City Attorney Frieders provided detailed information regarding the statutory requirements the City was required to follow regarding this item. He noted that not only did the City meet those requirements but exceeded them. Mayor Smith asked Council if there was consensus to move forward with the Public Hearing, for which there was. 1. Public Hearing to Consider the Granting of a Cable Franchise Agreement to CMN- RUS, Inc., d/b/a MetroNet. Interim City Manager Hoppenstedt provided an overview, stating that City staff has been working with MetroNet to establish a fiber optic network within City. An agreement has been prepared that mirrors the City’s current franchise agreement with Comcast, who has also been in communication with staff. Public notice was provided via the Daily Chronicle as well as other local publications. She stated that the City must evaluate various factors such as public need for an additional cable franchise, the capacity of public rights of way, and the potential for disruption of public rights of way, etc. She noted that the City has done significant research on this issue. Mayor Smith noted that the Public Hearing started at 6:20 p.m. He then asked if there was anyone from the public wishing to speak to this item. Interim City Manager Hoppenstedt noted that a member of MetroNet was present to answer any questions. Mark Charvat asked if the project was going to be rolled out into a specific section of the City first. He also stated that as a point of order regarding the Public Hearing itself, if Council felt the requirements were not being upheld, the Mayor would have the option to continue the Public Hearing to another meeting. MetroNet representative Kathy Scheller responded to Mr. Charvat’s question, stating that the areas closest to the feeder lines are lit up first. Mayor Smith closed the Public Hearing at 6:29 p.m. E. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS 1. Special Items a. Proudly DeKalb  Regular Meeting of City Council Agenda April 9, 2018 Page 3 of 17 • Recognition of Greenacre Cleaners for Suits for Success by Human Relations Commission Member Norden Gilbert. Mayor Smith provided information regarding the Suits for Success program and commended the Human Relations Commission and member Norden Gilbert for their participation in the program. He then presented a Certificate of Appreciation to Mr. Gilbert and Green Acre Cleaners owner Tom Bartnett. Mr. Gilbert briefly discussed the history of the program. b. Commendation of Northern Illinois University Staff Meteorologist Gilbert Sebenste. Police Commander Leverton briefly introduced Gilbert Sebenste and discussed some of the notable highlights of his career. Mayor Smith read aloud the Commendation and presented it to Mr. Sebenste. c. Proclamation: National Public Safety Telecommunications Week, April 8 – 14, 2018. Mayor Smith read aloud the proclamation and presented it to Telecommunicator Hillary Fowler. d. Proclamation: Earth Day – April 22, 2018. Mayor Smith read aloud the proclamation and presented it to Public Works Director Holdeman. e. Annie Glidden North Revitalization Plan Task Force Update. Alderman Finucane reported that the next Annie Glidden North Community meeting would be held on April 16, 2018 at the Westminster Church on Normal Road. 2. Presentations a. Firestop Program Video. Fire Chief Hicks presented a short video on two types of kitchen fire prevention devices. Alderman Noreiko asked if the devices were available at major retailers. Fire Chief Hicks responded that they could be purchased online. 3. Approval of the Mayor’s Appointments There were none. Regular Meeting of City Council Agenda April 9, 2018 Page 4 of 17 4. Public Participation Mayor Smith commented on the recent events regarding the Lord Stanley’s Annex, stating he received a call from owner Mark Thompson who communicated to him that the building had been condemned. Mayor Smith stated that he took full responsibility for the City’s decision to condemn the building in the interest of public safety but expressed disappointment at the contention displayed regarding the issue on social media. Howard Soloman thanked Mayor Smith for his words pertaining to the building that contained Lord Stanley’s and Common Grounds Coffee Shop. He then expressed his observation that the lack of notice given to residents in the apartments within the building seemed like bullying. Bessie Chronopoulos suggested that the City’s website contain a list of each of the members of the City’s boards, commissions, and committees. She also echoed the sentiments of Mr. Soloman with regard to the condemnation of the Lord Stanley’s building. Lynn Fazekas also spoke regarding the Lord Stanley’s building, commenting that it certainly plays into the trust issues that the community has with the City. She stated she feels very strongly that there needs to be more support offered to residents who are being misplaced by the condemnation of a building. Mayor Smith suggested that perhaps a Special Committee of the Whole meeting should be scheduled and designated for code violations and other related issues. Mark Charvat expressed his opinion that the City is not receiving proper services from the City Attorney regarding state law compliance. He then verbalized that the condemnation of the Lord Stanley’s property was reprehensible, despite the multiple code violations present in the building. He stated that Council let their constituents down. He read an online communication from a resident who was displaced due to the condemnation and agreed with Mayor Smith that a meeting is needed to specifically discuss the issues. Kay Shelton advised of a PBS special on June 10, 2018 that will feature local communities. She then encouraged Council to consider the recent resident displacement due to the Lord Stanley’s building condemnation from a natural disaster perspective. William Astell discussed the code enforcement issue regarding the Lord Stanley’s building condemnation and expressed his opinion that the process was carried out irresponsibly. He stated that if this type of code enforcement issue is imposed on some businesses, they should be imposed on all businesses. Jeff Hallgren discussed the code violations present at the Lord Stanley’s building and shared his perspective that it represents a cultural aspect of the City. He stated there should have been a sequence of events provided to the owners to allow a period for remediation of the structural issues. Community Development Director Charlton provided a chronological series of events in reference to the Lord Stanley’s building condemnation. She assured the community that  Regular Meeting of City Council Agenda April 9, 2018 Page 5 of 17 there is no current intent to redevelop that building and then provided a list of qualifications for Chief Building Official Mack. Chief Building Official Mack utilized the television screens in Council Chambers to show photographs of the structural and environmental concerns within the Lord Stanley’s building. He indicated there will be an additional inspection of the property either following this meeting, or first thing the following morning. Alderman Finucane left the dais at 7:51 p.m., returning at 7:54 p.m. Mayor Smith asked Chief Building Official Mack if any member of City staff notified residents and business owners that they needed to promptly vacate the property. He replied that he was unaware. Alderman Fagan asked how the building was chosen to be inspected that day. Chief Building Official Mack replied that it was on the list of properties to be inspected by the Fire Marshall. Discussion ensued regarding the span of time these issues developed. Alderman Noreiko asked Chief Building Official Mack if there was any opportunity to design the language of the eviction notice to indicate that residents may not have to immediately relocate. He replied that City staff did not communicate directly to residents. However, in the future, staff will find a better way to serve the community but maintain consistent code compliance practices. City Attorney Frieders added that he agreed with the conclusions of the Chief Building Official and the Fire Marshall based on the inspection that was conducted. He expressed appreciation for all the community feedback that related to the tenants of the building. He stated it is an area of code enforcement that can and will be improved. Alderman Faivre agreed with City Attorney Frieders, stating the City needs to maintain code enforcement practices to ensure the safety of the residents. He suggested that staff could place contact information on their eviction notices if a resident needed to reach out to the City. He then commended staff for their involvement in the process. Mayor Smith echoed the comments of Alderman Faivre regarding staff involvement. Alderman Jacobson also echoed the comments of his fellow Council members but reiterated the importance of improving the process to better serve residents who are directly impacted by the condemnation of a building. He discussed his personal experience with displacement and contributed his suggestions for addressing this issue in the future. Mayor Smith declared that the City needs to do better handling these types of situations. F. CONSENT AGENDA – OMNIBUS VOTE MOTION Regular Meeting of City Council Agenda April 9, 2018 Page 6 of 17 Alderman Noreiko motioned to approve the Consent Agenda; seconded by Alderman Jacobson. Mayor Smith read the following items by title only: 1. Approval of City Council Minutes a. Minutes of the Committee of the Whole Meeting of March 12, 2018. b. Minutes of the Regular City Council Meeting of March 12, 2018. 2. Receive & File a. Accounts Payable and Payroll through April 9, 2018, in the Amount of $1,843,332.40. 3. Resolution 2018-043 Authorizing the Closure of a Portion of Illinois Route 38 Between First Street and Fourth Street on Monday, May 28, 2018, from 8:00 a.m. to 10:00 a.m. for the 2018 DeKalb Chamber of Commerce Memorial Day Parade. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: none. Mayor Smith declared the motion passed. G. ITEMS FOR SEPARATE ACTION Alderman Fagan recused himself at 8:13 p.m. 1. Resolution 2018-044 Approving a Non-Profit Special Event Liquor License and Related Special Event Agreement for the 2018 Corn Fest. Mayor Smith read Resolution 2018-044 by title only. Community Development Director Charlton summarized this item, stating that DeKalb Corn Fest, Inc. is proposing to conduct their 2018 Corn Fest within the City’s Central Business District and is seeking approval of a Non-Profit Special Event Liquor License and Special Event Agreement for the conduct of the same. Alderman Marquardt left the dais at 8:14 p.m., returning at 8:15 p.m. MOTION Alderman Finucane motioned to approve Resolution 2018-044; seconded by Alderman Jacobson. VOTE  Regular Meeting of City Council Agenda April 9, 2018 Page 7 of 17 Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Noreiko, Verbic, Faivre, Smith. Nay: none. Absent: Fagan. Mayor Smith declared the motion passed. 2. Ordinance 2018-012 Amending Chapter 51 “Traffic”, Schedule C “Parking Prohibited”, Subsection 33 “Resident Parking Only, Tow Zone”, Subsection 36 “No Parking at Any Time, Tow Zone”, Subsection 53 “No Parking 2:00 a.m. to 6:00 a.m., Tow Zone”, Subsection 54 “Two Hour Parking, Between 6:00 a.m. and 6:00 p.m., Tow Zone”, Subsection 55 “No Parking 1:00 a.m. to 8:00 a.m., Tow Zone”, and Amending Chapter 51, Schedule I “Snow Routes.” (Second Reading) Mayor Smith read Ordinance 2018-012 by title only. MOTION Alderman Verbic motioned to approve Ordinance 2018-012; seconded by Alderman Marquardt. Alderman Jacobson left the dais at 8:17 p.m., returning at 8:19 p.m. Police Chief Lowery noted that this item, also known as Safe Streets Initiative - Phase II, was before Council on Second Reading. He also noted that since there were several citizens in attendance who wished to speak on this item, he would prefer to let them speak first and then proceed with his overview. Mark Charvat requested that Police Chief Lowery provide information regarding the process of determining included areas in the ordinance, as well as the proposed sticker fees. Jennifer Flores thanked Council and the Police Department for their dedication to the Safe Street Initiative. She expressed gratitude for the program and encouraged Council to continue to move forward with the program. Jeff Hallgren spoke in support of the Safe Streets Initiative. Mayor Smith read aloud three resident communications regarding this item, all in support of the program. Alderman Noreiko commented that there was some concern from residents residing on Thornbrook Road regarding their inclusion in the ordinance. Police Chief Lowery briefly discussed the circumstances that impacted the development of the Safe Streets Initiative. Alderman Noreiko added that she respects Chief Lowery’s judgement regarding the overall process of the initiative, noting her support. Alderman Faivre added that all the feedback he has received regarding this item has been positive. Regular Meeting of City Council Agenda April 9, 2018 Page 8 of 17 Alderman Finucane also stated that the feedback he’s received regarding this program has been positive. Christine Wang reiterated the concerns from the Northern Illinois University (NIU) Student Association including the timing of the implementation of the initiative, the financial burden imposed on students, and the concern regarding the possibility of incentivizing an intoxicated driver to move their vehicle to avoid the consequences the ordinance designates to violators. She explained that the students express overall support for the initiative but hopes that Council can address the concerns she has presented. Police Chief Lowery summarized the community outreach methods that the Police Department has utilized. He noted a meeting that’s been scheduled on April 26, 2018 specifically for NIU students. In response to Ms. Wang’s comments regarding incentivizing intoxicated drivers due to lack of parking, Police Chief Lowery commented that there comes a point in time, especially if you’re a college aged student, when you must start taking responsibility for your own actions. Alderman Verbic asked if there has been a consideration to coordinate a registration of NIU student vehicles who have purchased a parking pass to be able to park in different areas. Police Chief Lowery replied that it could be considered moving forward. Alderman Marquardt expressed his frustration regarding the issues being raised by some regarding the perception of the lack of parking. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: none. Mayor Smith declared the motion passed. 3. Ordinance 2018-017 Amending Chapter 52 “Offenses Against Public Peace – Safety and Morals”, Subsection 52.130 “Parental Responsibility.” (First Reading) Mayor Smith read Ordinance 2018-017 by title only. MOTION Alderman Verbic motioned to consider Ordinance 2018-017; seconded by Alderman Fagan. Police Chief Lowery briefly discussed the circumstances that impacted the development of the COMPASS program, Changing Outcomes by Making Parents Accountable, Supported and Successful, an interdisciplinary approach to targeting juvenile recidivism. Mayor Smith left the dais at 8:59 p.m., returning at 9:01 p.m.  Regular Meeting of City Council Agenda April 9, 2018 Page 9 of 17 Deputy Police Chief Petragallo provided a summary of the presentation given at the Committee of the Whole meeting on March 26, 2018. He recommended that Council consider the proposed ordinance. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: none. Mayor Smith declared the motion passed. 4. Ordinance 2018-018 Authorizing a Special Use Permit to Allow for the Addition of a 32-Space Parking Lot at 821 S. 7th Street (Founders Elementary School). (First Reading) Mayor Smith read Ordinance 2018-018 by title only. MOTION Alderman Noreiko motioned to consider Ordinance 2018-018; seconded by Alderman Marquardt. Principal Planner Olson utilized the television screens in Council Chambers to display photographs of Founders Elementary. He then provided an overview of this item and explained that DeKalb Community Unit School District #428 (D428), is requesting approval of a special use permit to allow for the addition of a 32-space parking lot to the east of the existing school building. He added that a public elementary school is listed as special use in the “SFR-2” Single-Family Residential Zoning district in the Unified Development Ordinance (UDO). He then noted D428 received special use permits in 1993 and 1998 for expansions to the building when it was Huntley Middle School. He recommended approval on First Reading and requested a waiver of Second Reading. Alderman Noreiko stated she drove past the site recently and thought she saw a community garden in the proposed location of the parking lot. It was confirmed there was not. Mayor Smith asked which Alderman motioned to consider this item. It was clarified that Alderman Noreiko made the motion. Mayor Smith then asked who seconded the motion and it was clarified that Alderman Marquardt seconded. Mayor Smith then asked Alderman Noreiko if she would consider amending her motion to pass the item on first reading and waiving second reading. She indicated she would. There was brief discussion regarding the process of passage on first reading and waiver of second reading. Mayor Smith then asked Alderman Marquardt if he would consider seconding the amendment. He indicated he would. VOTE Regular Meeting of City Council Agenda April 9, 2018 Page 10 of 17 The amended motion to pass Ordinance 2018-018 on first reading, waiving second reading, was carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: none. Mayor Smith declared the motion passed. 5. Resolution 2018-045 Authorizing the Execution of a Cable Television Franchise Agreement with CMN-RUS, Inc., d/b/a MetroNet. Mayor Smith read Resolution 2018-045 by title only. MOTION Alderman Verbic motioned to approve Resolution 2018-045; seconded by Alderman Faivre. Interim City Manager Hoppenstedt provided an overview of this item. Headquartered in Evansville, Indiana, MetroNet currently serves over 32 communities in Indiana and Illinois. MetroNet recently began expanding into the Chicagoland area, and provides, or will soon provide, services in Batavia, Geneva, Montgomery, Oswego, Plainfield, Romeoville, South Elgin, St. Charles, and Sycamore. Currently, their network serves over 70,000 customers throughout the Midwest. MetroNet is known for their use of a 100% fiber-optic network. Fiber-optic networks allow much greater bandwidth, up to 100 times faster than basic broadband. Communities using MetroNet are among the first in the United States to receive this state-of-the-art technology. These connections allow up to one Gig or more of internet speed. In addition to faster internet, the fiber-optic network provides a clearer television image and clear, reliable wired phone services. Interim City Manager Hoppenstedt continued, stating that in addition to providing state- of-the-art technology, MetroNet establishes local retail stores staffed with individuals who live in the communities they serve. These stores allow customers to test drive services through interactive kiosks, sign up for services, pay bills and much more. MetroNet’s goal is to establish a local retail store within six months of service deployment. From retail sales associates to service technicians, MetroNet will bring new job opportunities to the DeKalb area. By entering into a franchise agreement, the City agrees to allow MetroNet to construct, maintain and operate a cable system within the City. In return, the City will receive payment from MetroNet in the form of a franchise fee. The terms of said agreement mirror those contained within the City’s current franchise agreement with Comcast. Interim City Manager Hoppenstedt concluded her overview stating that due to different legal aspects and keeping a fair and level playing field, the City has gone to great lengths to ensure it follows franchise agreement laws and procedures. Alderman Faivre asked for further clarification regarding the color-coded areas on the map presented to Council by MetroNet, specifically an area located in his ward. He noted that west of Devonaire Farms Parkway is shown as yellow on the map and asked why. MetroNet representative Kathy Scheller provided further information, stating that the  Regular Meeting of City Council Agenda April 9, 2018 Page 11 of 17 areas marked in yellow would be built out if there’s sufficient interest from potential customers or if it’s private property. She further indicated that the map is color-coded based on density or whether the property is private property. Alderman Faivre then asked if a site for the retail location had been chosen, to which Ms. Scheller indicated one had not been chosen but they were in the process of looking. Alderman Fagan also asked about a yellow area on the map, off Gurler Road, and asked for clarification. Ms. Scheller offered the same response that was provided to Alderman Faivre, stating that the areas marked in yellow would be built out if there’s sufficient interest from potential customers or if it’s private property. She further indicated that the map is color-coded based on density or whether the property is private property. There was discussion between Alderman Fagan and Ms. Scheller regarding the map and her comments regarding sufficient interest in the service MetroNet is providing. Alderman Marquardt voiced some concern regarding the possibility of MetroNet damaging existing utilities. Ms. Scheller stated that any damage done by MetroNet to existing utilities was their responsibility and would be taken care of immediately. Alderman Fagan referenced a section of the map, commenting that it looked like an established area of residential homes would not be offered service. Ms. Scheller provided a brief overview of how MetroNet maps out the locations for service. She again stated that it doesn’t mean that those areas won’t be developed. If there’s sufficient interest in their service, the area will be developed. Brief discussion ensued regarding the area Alderman Fagan mentioned (Dodge Addition). He noted that that area of the City is sometimes overlooked. Ms. Scheller assured him that she would have the area reviewed again and advise accordingly. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: none. Mayor Smith declared the motion passed. 6. Resolution 2018-046 Awarding a Bid to L&T Painting in the Amount of $553,700 for Painting and Repair of the North Water Tower with Staff Authority to Approve Change Orders up to $573,079. Mayor Smith read Resolution 2018-046 by title only. MOTION Alderman Noreiko motioned to approve Resolution 2018-046; seconded by Alderman Marquardt. Alderman Verbic left the dais at 9:23 p.m., returning at 9:25 p.m. Regular Meeting of City Council Agenda April 9, 2018 Page 12 of 17 Assistant Public Works Director Faivre provided an overview of this item, including details of the subject water tower, noting it maintains water system pressure and provides water storage for both domestic and fire suppression purposes. He continued, stating that in April of 2017, Dixon Engineering, Inc. (Dixon) was hired to perform a maintenance inspection of water tower. The water was drained from the tower and an inspection of both the interior and exterior of the tank was completed. Upon completion of the inspection, Dixon provided a detailed report of their findings including recommendations and cost estimates, as well as several repairs and improvements. Assistant Public Works Director Faivre further stated that if Council approves the award of the bid to L&T, work is expected to begin June 4, 2018, with substantial completion by September 28, 2018. He noted that during a portion of that timeframe, the water tower will be drained and taken out of service, which will require some modifications on an operational level but will have minimal effect on the ability of the water supply to provide adequate pressure and volume to the community for both domestic and fire suppression purposes. He also noted that the water tower will be painted white (containing a slight blue tinge) with a black underbelly matching the color scheme of the City’s south and west water towers. The west side of the tower will be painted with the City’s logo while the east side will display the DeKalb High School logo, similar to the existing logo. Alderman Faivre asked if the City has utilized L&T’s services in the past. Assistant Public Works Director Faivre replied in the negative. Alderman Finucane asked if the school district would be contributing to the cost of repainting the school logo. City Attorney Frieders replied, stating that repainting the logo was not at a significant cost. He noted that staff would be bringing an item before Council in the near future regarding a combined agreement that spans the entire relationship between the City and school district, which would include details regarding the district’s logo and its location on the City’s water tower. Alderman Finucane asked if there was a difference of cost between painting the City’s logo and the district’s logo. Assistant Public Works Director Faivre stated there was minimal, if any, cost difference. Alderman Faivre asked if there was any testing done after the tower is painting to ensure no leaching of the paint or other issues. Assistant Public Works Director Faivre explained the processes completed when tower is put back into service. There was brief discussion regarding the insurances being taken to ensure paint spatter doesn’t get on the fire trucks due to the close proximity of the water tower to the fire station located in that area. Assistant Public Works Director Faivre stated the water tower would not be shrouded but precautions would be taken to make sure the fire trucks were protected. VOTE  Regular Meeting of City Council Agenda April 9, 2018 Page 13 of 17 Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: none. Mayor Smith declared the motion passed. 7. Resolution 2018-047 Authorizing an Engineering Services Agreement with Baxter & Woodman Inc. for Design and Construction Engineering of 1,100 Feet of Water Main in an Amount Not to Exceed $71,050. Mayor Smith read Resolution 2018-047 by title only. MOTION Alderman Faivre motioned to approve Resolution 2018-047; seconded by Alderman Marquardt. Alderman Finucane left the dais at 9:32 p.m. Assistant Public Works Director Faivre provided an overview of this item, stating the existing water main along Oak Drive is a six-inch cast iron main installed in 1955 that has had numerous breaks over the years causing water service disruptions to residents within the area. Staff recommends replacing the main with a new eight-inch ductile iron water main to ensure that a safe and reliable water supply with adequate fire flow is available. The replacement of the water main on Oak Drive continues Council initiative of an annual Water Main Replacement Program, which insures a reliable water system for future generations. Approval of this agreement will allow the survey and design work to begin in preparation for bid release in July. If the bid is approved by Council, work is expected to begin in September with an anticipated project completion date of late October 2018. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: none. Mayor Smith declared the motion passed. 8. Resolution 2018-048 Authorizing an Engineering Services Agreement with Baxter & Woodman Inc. for Design and Construction Engineering of 3,900 Feet of Roadway Resurfacing and Sidewalk Improvements in an Amount Not to Exceed $65,200. Mayor Smith read Resolution 2018-048 by title only. MOTION Alderman Noreiko motioned to approve Resolution 2018-048; seconded by Alderman Verbic. Assistant Public Works Director Faivre provided an overview of this item, stating the Public Works Department has identified several roadway and sidewalk capital improvements within the approved CDBG funding area. The capital improvements include pavement milling and resurfacing along Harvey, Tyler and Charter Streets between the Regular Meeting of City Council Agenda April 9, 2018 Page 14 of 17 area of South Fourth Street and South Seventh Street. These streets were chosen based on multiple factors including surface and subsurface pavement conditions along with their location within the approved CDBG funding area. In addition, ADA compliant sidewalk ramp improvements are planned along S. Sixth Street between Culver and Charter Streets. Assistant Public Works Director Faivre noted that staff will soon be presenting to Council for their consideration the 2018 Street Maintenance Program. However, due to the bid requirements of CDBG funded projects, staff felt it best to remove the projects outlined above from the 2018 Street Maintenance Program and bid them as a stand-alone project. Baxter provided staff with a Statement of Qualifications in response to a Request for Qualifications for engineering services that was released on January 3, 2018. Approval of this agreement will allow the survey and design work to begin now in preparation for bid release this summer. If the bid is approved by Council, work is expected to be completed in late summer or fall of 2018. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: none. Mayor Smith declared the motion passed. 9. Resolution 2018-049 Authorizing the Purchase and Equipping of Two Police Vehicles Based on the State Bid Contract Pricing in an Amount Not to Exceed $110,000. Mayor Smith read Resolution 2018-049 by title only. MOTION Alderman Finucane motioned to consider Resolution 2018-049; seconded by Alderman Marquardt. Police Chief Lowery provided an overview of this item, stating that a review by the City's Police command and fleet maintenance staff, two police frontline vehicles have been identified as beyond their first responder service life. Therefore, the Police Department is requesting authorization to purchase and equip two new Police vehicles, utilizing the department’s restricted fund balance. These two vehicles are included in the FY2018 Budget in the Capital Equipment Replacement Fund (53) in the amount of $110,000. This request includes the cost of the vehicles as well as the cost to equip the vehicles. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: none. Mayor Smith declared the motion passed. 10. Resolution 2018-050 Authorizing the Appointment of an Interim City Manager. Mayor Smith read Resolution 2018-050 by title only.  Regular Meeting of City Council Agenda April 9, 2018 Page 15 of 17 MOTION Alderman Noreiko motioned to approve Resolution 2018-050; seconded by Alderman Verbic. City Attorney Frieders spoke to this item, stating that with the recent resignation of the City Manager, the City has a vacancy in the office. Acting at the direction of the Mayor, Assistant City Manager Patty Hoppenstedt has been serving in the role of City Manager on an informal basis. Under City Code and state law, various authority is provided to the formally appointed position of City Manager, and it is recommended to consider the formal appointment of an Interim City Manager. At this time, based upon the direction provided by the Mayor, it is requested that the Council consent to the appointment of Patty Hoppenstedt as Interim City Manager. This interim appointment only contemplates the service as Interim City Manager until the first to occur of a permanent City Manager appointment being made, the further action by Council to terminate the appointment, or Hoppenstedt’s resignation from the position. The appointment includes a 5% increase in compensation in recognition of acting duties, with that compensation starting as of March 26, 2018, and ending upon the day before her last day as Interim City Manager. Alderman Jacobson noted that past practice does not obligate the Council to provide an increase in compensation. However, considering that a “9 to 5” employee is being asked to fulfill the role of what is considered a 24-hour a day role, constitutes some sort of increase in compensation. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: none. Mayor Smith declared the motion passed. Assistant City Manager Hoppenstedt stated she appreciates the opportunity and the consideration. There’s a lot of work to do and she is committed and has the passion to rise to the occasion. She looks forward to bringing forth much needed change and recommendations to Council. With the support of the City’s department heads, she will move forward with meeting and exceeding Council’s expectations. H. NEW OR UNFINISHED BUSINESS 1. Consideration of a Bike-Sharing Program. Management Analyst DiDiana provided and overview of this item, informing Council of a collaborative initiative between the City and NIU to implement a 90-day trial period bike- sharing program. The program will provide students with a cost-effective transportation option from campus to the downtown and other areas of the City. In addition to attracting NIU students to the downtown area, a bike-sharing program will further support the City’s designation as a Bicycle Friendly Community. The program incurs no cost to the City and there is no obligation to continue once the 90-day trial period Regular Meeting of City Council Agenda April 9, 2018 Page 16 of 17 ends. At the end of the trial period, the City will receive data to evaluate demand for this service and identify issues to be addressed before fully implementing the program. Management Analyst DiDiana introduced representatives from the vendor chosen, VEO, who discussed the program and how it works. Discussion ensued between Council members and VEO representatives regarding safety helmet education, the time limit and cost for using a bike, how the system and bikes are monitored, and comparable municipalities currently utilizing the system. Public Works Director Holdeman explained to Council that a consensus was needed from them to proceed with the program. He added that the roll out of the system at NIU on April 23, 2018 will release about 80 bikes for a pilot test. Based on the pilot test, it is hoped to have a full roll out that involves more bikes, with the timing corresponding to the opening of the Kishwaukee-Kiwanis Bike Path. Council reached consensus to proceed with the program. 2. Request for Proposal for the Development of a Strategic Plan for the Police-Mental Health Collaboration Grant. Police Chief Lowery provided an overview of this item, requesting approval to release a Request for Proposals related to research and analytics in the development of a Strategic Plan for the Police-Mental Health Collaboration Grant that was received in the Fall of 2017. The grant award was in the amount of $75,000. The sum of $29,820 was included in the grant award for the specific purpose of contracting with an independent, professional research partner to conduct research and analysis in the development of a Strategic Plan to improve responses and resources from the Police Department and other community service providers to persons with mental illness. As part of the grant, the City has hired a part-time Grant Coordinator who will be the primary liaison among the City, DeKalb County Community Health Board, community service providers and stakeholders, and the selected research partner. The next phase of the project will include the release of the RFP in order to select the research partner. Mayor Smith asked for the name of the City’s grant coordinator, to which Police Chief Lowery replied, Steve Baker, who has proven to be an excellent resource. Consensus to move forward was reached by Council. I. REPORTS – COMMUNICATIONS Alderman Jacobson reported that he has spent time trying to understand what is going on within the community. He’s observed that there is a major fundamental lack of trust by a large percentage of the community. He noted that it is important for the City’s future for Council to step up and have the discussions needed to get information out to citizens.  Regular Meeting of City Council Agenda April 9, 2018 Page 17 of 17 Mayor Smith addressed some of the comments made by Alderman Jacobson, noting a conversation he had with a millennial about the important of reaching out to that group of citizens. Alderman Finucane stated that sometimes no matter what we do, some will say that we did it wrong. Alderman Noreiko reported on the Kishwaukee Kiwanis Community Talent Showcase over the past weekend, noting the amazing talent of the performers. Mayor Smith echoed her sentiments. City Clerk Herrmann offered her assistance in reaching out to millennials. Public Works Director Holdeman reported that over the next billing cycles (May and June) customers will receive a notice that the Consumer Confidence Report, also known as the Water Quality Report, will be available for viewing on the City’s website. It talks about the City’s drinking water and how it ranks with the state and federal health standards. He noted that the City did well again this year and encouraged consumers to look review the report. Public Works Director Holdeman also reported on the Kishwaukee Kiwanis Multi-Use Bike Path will be opening hopefully in mid-June. Information Technology Director Thorson reported that the livestream is back up and running with YouTube. J. RECESS FOR EXECUTIVE SESSION OF THE CITY COUNCIL There was no Executive Session scheduled. K. ADJOURNMENT MOTION Alderman Jacobson motioned to adjourn the meeting; seconded by Alderman Marquardt. VOTE Motion carried by an 8-0 voice vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: none. Mayor Smith declared the motion passed and adjourned the meeting at 10:08 p.m. _____________________________________ SUSANNA HERRMAN, City Clerk _____________________________________ RUTH A. SCOTT, Deputy City Clerk Approved by City Council: May 14, 2018.