City Council

MINUTES CITY OF DEKALB REGULAR MEETING OF CITY COUNCIL JUNE 11, 2018 The City Council of DeKalb, Illinois held a Regular meeting on June 11, 2018, in the City Council Chambers of the DeKalb Municipal Building, 200 S. Fourth Street, DeKalb, Illinois. Mayor Smith called the meeting to order at 6:15 p.m. A. ROLL CALL Deputy City Clerk Scott called the roll and the following members of City Council were present: Alderman Bill Finucane, Alderman Mike Marquardt, Alderman Pat Fagan, Alderman Kate Noreiko, Alderman Mike Verbic, Alderman Tony Faivre, and Mayor Jerry Smith. Alderman Dave Jacobson arrived at 6:18 p.m. Also present were: Interim City Manager Patty Hoppenstedt, City Attorney Dean Frieders, Finance Director Molly Talkington, Police Chief Gene Lowery, Fire Chief Eric Hicks, Community Development Director Jo Ellen Charlton, Public Works Director Tim Holdeman, Information Technology Director Marc Thorson, Human Resources Director Cris Randall, Principal Planner Dan Olson, Police Commander Jason Leverton, Management Analyst Ray Munch, Management Analyst Patrick DiDiana, and Deputy City Clerk Ruth Scott. B. PLEDGE OF ALLEGIANCE Community Relations Officer Kelly Sullivan led the Pledge of Allegiance. C. APPROVAL OF THE AGENDA – ADDITIONS / DELETIONS Mayor Smith asked Council members if there were any additions or deletions to the agenda. There were none. MOTION Alderman Finucane motioned to approve the agenda; seconded by Alderman Fagan. VOTE Motion carried by a 7-0-1 roll call vote. Aye: Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Absent: Jacobson. Mayor Smith declared the motion passed. D. PUBLIC HEARINGS There were no Public Hearings scheduled. E. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS Regular Meeting of City Council Agenda June 11, 2018 Page 2 of 12 1. Special Items a. Proudly DeKalb  #ProudlyDeKalb Organization Update. Economic Development Planner Michnick and members of the #Proudly DeKalb organization provided an overview of recent projects, including the production of two videos, one of which focuses on DeKalb High School. b. Annie Glidden North Revitalization Plan Task Force Update. Alderman Finucane indicated there was nothing to report at this time. 2. Presentations a. Court Appointed Special Advocates (CASA) FY2018 Human Services Funding Annual Report by Executive Director Jill Olson. CASA Executive Director Jill Olson provided an overview of the services made available to the community with the Huma Services Funding provided by the City. b. Presentation of the Climate Champion Award to Mayor Jerry Smith by Dave Davies, Sandra Davies, and Meryl Greer Domina of 350Kishwaukee. Representatives of the 350Kishwaukee organization provided an overview of the Climate Champion Award and offered a definition for “Climate Mayor”: Founded in 2014, Climate Mayors is a bipartisan, peer-to-peer network of U.S. mayors working together to demonstrate leadership on climate change through meaningful actions in their communities, and to express and build political will for effective federal and global policy action. The Climate Mayors coalition has emerged as a key voice and demonstration of the ongoing commitment of U.S. cities to accelerate climate progress. Mayor Smith was then presented with a Certificate of Appreciation for joining Climate Mayors. He was also presented with another Certificate of Appreciation from a Northern Illinois University graduate who worked as an intern with 350Kishwaukee. Mayor Smith accepted the Certificates of Appreciation on behalf of the City of DeKalb and the Citizens’ Environmental Commission. 3. Approval of the Mayor’s Appointments  Regular Meeting of City Council Agenda June 11, 2018 Page 3 of 12 Mayor Smith noted there would be several board, commission and committee appointments in July 2018. 4. Public Participation There was none. F. CONSENT AGENDA – OMNIBUS VOTE Mayor Smith read the following items by title only: 1. Approval of City Council Minutes a. Minutes of the Committee of the Whole Meeting of May 14, 2018. b. Minutes of the Regular City Council Meeting of May 14, 2018. 2. Receive & File a. Accounts Payable and Payroll through June 11, 2018, in the Amount of $1,018,387.67. 3. Resolution 2018-064 Amending the Architectural Improvement Program Guidelines and Application. 4. Resolution 2018-069 Ascertaining the Prevailing Rate of Wages for Laborers, Workers, and Mechanics Employed in Public Works. MOTION Alderman Noreiko motioned to approve the Consent Agenda; seconded by Alderman Faivre. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. G. ITEMS FOR SEPARATE ACTION 1. Ordinance 2018-028 Authorizing a Zoning Map Amendment from the “GC” General Commercial District to the “PD-C” Planned Development - Commercial District; Approval of Planned Development Plan; and Waivers to the Unified Development Ordinance for the Property Located at 701 W. Lincoln Highway (Pizza Hut). (First Reading) Mayor Smith read Ordinance 2018-028 by title only. Regular Meeting of City Council Agenda June 11, 2018 Page 4 of 12 MOTION Alderman Finucane motioned to pass Ordinance 2018-028; seconded by Alderman Verbic. Principal Planner Olson provided an overview of this item based on the June 6, 2018, staff memo to Mayor Smith and City Council. Alderman Verbic thanked the applicant, EYM Restaurant Group, for their investment in the 6th Ward and DeKalb. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. MOTION Alderman Finucane motioned to waive Second Reading of Ordinance 2018- 028; seconded by Alderman Verbic. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 2. Resolution 2018-070 Authorizing a Land Lease Agreement with Eduardo’s of DeKalb, Inc., d/b/a Eduardo’s, for a Portion of the Property Located on the East Side of South Second Street. Mayor Smith read Resolution 2018-070 by title only. MOTION Alderman Verbic motioned to pass Resolution 2018-070; seconded by Alderman Faivre. Community Development Director Charlton provided an overview of this item based on the June 6, 2018, staff memo to Mayor Smith and City Council. There was no further discussion regarding this item. VOTE  Regular Meeting of City Council Agenda June 11, 2018 Page 5 of 12 Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 3. Resolution 2018-071 Considering an Award of Proposal for City Manager Recruitment and Selection Services. Mayor Smith read Resolution 2018-071 by title only. MOTION Alderman Noreiko motioned to consider Resolution 2018-070; seconded by Alderman Fagan. Human Resources Director Randall provided an overview of this item based on the June 6, 2018, staff memo to Mayor Smith and City Council. Discussion ensued between Alderman Finucane and Human Resources Director Randall regarding the price difference between the two vendors selected – GovHR USA and Slavin Management Consultants. There was brief conversation between Alderman Noreiko and Human Resources Director Randal regarding the hybrid option, which would make use of both in-house and third-party services. Mayor Smith clarified that Council members will be provided the opportunity to speak to whichever vendor is chosen in order to provide input on the qualifications of the City’s next City Manager. Alderman Jacobson commented that the hybrid option would give Council a market of candidates to choose from. There was brief discussion between Mayor Smith and Alderman Jacobson regarding the hybrid option and the utilization of a professional search firm. Alderman Verbic commented that he has confidence that Council and staff could build a professional profile. However, while he thinks he could support the hybrid option, he’d like to define Council’s expectations of the City’s next City Manager. For example, personnel. He believes that each personnel transaction within the City should come before Council for approval. There was brief discussion between Alderman Fagan and Human Resources Director Randall regarding the cost differences between the hybrid option and GovHR. Mayor Smith noted Council member comments thus far and wondered if a questionnaire could be put together and presented to Council in order to Regular Meeting of City Council Agenda June 11, 2018 Page 6 of 12 collect specific information on what each member is looking for in the City’s next City Manager. Interim City Manager Hoppenstedt noted conversations with the search firm chosen could be in a public setting and not necessarily behind closed doors. Council could make the process as transparent as they’d like. Discussion ensued regarding the past processes used in the search of a City Manager and obtaining preliminary information. Alderman Finucane noted that he would like to have a discussion regarding what the expectations are. City Attorney Frieders stated that as Council decides the form of vehicle used to collect specific information on what each Council member is looking for in the City’s next City Manager, it’s important to make sure that the Open Meetings Act is complied with. Mayor Smith addressed the importance of transparency with this process. Alderman Jacobson reminded Council that they are due for another quarterly meeting, noting that perhaps the topic of what members are looking for in a City Manager could be discussed at that time, as well as other operational issues. Discussion ensued, with a consensus to discuss the qualifications of the next City Manager at the upcoming Special Committee of the Whole meeting on June 18, 2018. Discussion continued regarding the options provided. Alderman Marquardt noted his support of the hybrid option. Alderman Finucane, speaking to the hybrid model, asked for a clear definition of the specific duties the City would take care of, as well as those of the chosen vendor. Discussion ensued. Human Relations Director Randall asked Council for a consensus regarding the option of choice. Alderman Fagan noted his preference for the hybrid option. Alderman Finucane noted his preference for the hybrid option, but with a very clear definition between what the City would be doing and what the vendor of choice would be doing.  Regular Meeting of City Council Agenda June 11, 2018 Page 7 of 12 Alderman Jacobson also noted his preference for the hybrid option, stating he’d like a larger search pool of candidates. Mayor Smith asked for confirmation of consensus regarding they hybrid option. Alderman Noreiko expressed her preference for the hybrid option. John Anderson spoke in preference of Jim Mason’s offer to be the City’s next City Manager. Bob Owens spoke in preference of finding someone in DeKalb and internally within in the City who is motivated to be the City Manager. Mayor Smith provided brief comments regarding the next steps for finding the next City Manager, noting that at this time Council members feel that the most economic and transparent method is the hybrid option. VOTE Motion carried by an 8-0 roll call vote to utilize Option 3, which is to conduct the recruitment of the next City Manager using a hybrid model, making use of both in-house and third-party services. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 4. Resolution 2018-072 Authorizing an Agreement with the Northern Illinois University Department of Sociology to Develop the Comprehensive Strategic Plan for the Police-Mental Health Collaboration Grant Project in an Amount Not to Exceed $29,820. Mayor Smith read Resolution 2018-072 by title only. MOTION Alderman Noreiko motioned to pass Resolution 2018-072; seconded by Alderman Marquardt. Police Commander Leverton provided an overview of this item based on the June 6, 2018, staff memo to Mayor Smith and City Council. Alderman Noreiko thanked the Northern Illinois University Department of Sociology for their support regarding this item. VOTE Regular Meeting of City Council Agenda June 11, 2018 Page 8 of 12 Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 5. Resolution 2018-073 Authorizing a Bar Liquor License with Supplemental Licensure for Video Gaming Terminals for Cameron Clan, LLC, d/b/a Maisy’s, 852 S. Fourth Street. Mayor Smith read Resolution 2018-073 by title only. MOTION Alderman Verbic motioned to pass Resolution 2018-073; seconded by Alderman Finucane. City Attorney Frieders provided an overview of this item based on the June 6, 2018, staff memo to Mayor Smith and City Council. Alderman Fagan asked about the required distance for serving alcohol so close to a school building. City Attorney Frieders stated the setback for schools and churches are different, with the setback for a school starting at the property line and the setback for churches starting at the building. He noted that the setback for this license is not a concern. Community Development Director Charlton added that the setback for this license exceeds the minimum requirement by 200 feet. There was brief discussion between Alderman Noreiko and Police Chief Lowery regarding businesses with video gaming terminals and crime. Police Chief Lowery noted there is no link between the two. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 6. Resolution 2018-074 Authorizing an Intergovernmental Agreement with the DeKalb Road District for Shared Improvements to the Intersection of Annie Glidden Road at Fairview Drive. Mayor Smith read Resolution 2018-074 by title only. MOTION Alderman Faivre motioned to pass Resolution 2018-074; seconded by Alderman Noreiko. Management Analyst DiDiana provided an overview of this item based on the June 6, 2018, staff memo to Mayor Smith and City Council.  Regular Meeting of City Council Agenda June 11, 2018 Page 9 of 12 Alderman Finucane noted the name listed on the agreement – DeKalb Road District – and not its proper name of DeKalb Township Road District. City Attorney Frieders stated that DeKalb Road District was the name preferred by the Road District and the Commissioner. Mayor Smith noted the misspelling of Ronald Reagan’s name in the staff memo. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. H. NEW OR UNFINISHED BUSINESS 1. Refuse, Recyclables, and Yard Waste Request for Proposals Update and Analysis. Public Works Director Holdeman provided a comprehensive overview of this item based on the June 7, 2018, staff memo to Mayor Smith and City Council, as well as a PowerPoint presentation titled Refuse, Recycling and Yard Waste Collection Services Contract. Public Works Director Holdeman noted that proposals were received from Advanced Disposal, Lakeshore Recycling Systems, and Waste Management. Following the overview, there was discussion between Council and Public Works Director Holdeman regarding cost and they types of yard waste and recycling containers used. There was also discussion regarding yard waste containers at three separate locations throughout the City. Public Works Director Holdeman noted that the containers are often contaminated with items that don’t belong in them. It’s a premium service that the citizens of DeKalb pay for but very few use. Alderman Fagan stated he’d like to see those containers gone. There was brief discussion regarding e-waste and the number of events currently held for citizens to dispose of their unwanted televisions, computers, printers, etc. Discussion ensued regarding the landfill, tipping fees, and debris clean-up for major events, such as tornados. Alderman Noreiko noted comments from the survey where some citizens are interested in tiered services. Public Works Holdeman cautioned using a Regular Meeting of City Council Agenda June 11, 2018 Page 10 of 12 tiered service due to the penalties that would have to be paid for any overages. Alderman Faivre stated he dislikes the tiered system and prefers the base rate option. Alderman Jacobson asked how many total households in DeKalb receive refuse services. Public Works Director Holdeman replied 8,933. Public Works Holdeman noted that any reduction in cost could be used to pay for damage to the city’s streets caused by the garbage trucks. Discussion ensued. Cody Wilson spoke to this item, noting there are those employed by Waste Management who live in DeKalb and appreciate the opportunity to serve the city. Vaughn Kuerschner spoke on behalf of Waste Management and its continued partnership with the City. Josh Connell spoke on behalf of Lakeshore Recycling Systems, listing the reasons why the City should let them provide service to DeKalb. Mayor Smith commented on the City’s longstanding partnership with Waste Management. However, he also thinks that the bidding process has been a win for the city of DeKalb. There was brief discussion between Mayor Smith and Mr. Connell regarding the services they would provide. Discussion ensued. Tish Powell spoke on behalf of Advanced Disposal, stating she would be happy to answer any questions Council had. There were none. There was discussion regarding Central Business District refuse collection and cost. Alderman Jacobson commented on the bidding process, noting the contract was put out to bid in order to get the best price. He added that he doesn’t think the savings should go towards road maintenance passed on to residents. Alderman Verbic stated he supports the Lakeshore Recycling Systems low rate, noting this is the reason for the bidding process. Alderman Fagan agreed with Alderman Jacobson and Alderman Verbic.  Regular Meeting of City Council Agenda June 11, 2018 Page 11 of 12 Discussion ensued regarding street sweeping and perhaps splitting the difference of the savings – half going back to the citizens and half going towards road maintenance. There was further discussion for finding ways to increase revenue for road maintenance. Public Works Director Holdeman provided a summary of what was discussed regarding this item, noting that he hears from Council that price matters. There was brief discussion regarding the location of where trucks are fueled and MFT. I. REPORTS – COMMUNICATIONS Alderman Finucane reported on the upcoming open house forums regarding DSATS. Alderman Verbic asked Mayor Smith if he was still seeking City Clerk candidates. Mayor Smith responded he was, noting that he’s spoken with former DeKalb mayors, city managers and city clerks. He also stated that Council has been helpful in making suggestions. He added that the duties of the City Clerk will remain the same, as will the compensation. Mayor Smith reported on ongoing and upcoming events around DeKalb, such as the Farmer’s Market and Music at the Mansion. He also asked for citizen patience as the City continues to introduce new initiatives, such as the Safe Streets Initiative. Police Chief Lowery reported on the recent fires at 808 Ridge Drive, noting that the case is ongoing. Community Development Director Charlton reported on a new home development, Devonaire Farms. Public Works Director Holdeman reported on the current public comment period from June 1, 2018, through July 16, 2018, regarding revised bus fares and route changes, with a Public Hearing being held on July 9, 2018. He also mentioned that the Airport Strategic Plan has been created and will be presented to Council at an upcoming meeting. Information Technology Director Thorson reported on some adjustments made to the City’s website regarding https: protocol, service requests, the open records portal, and others. He also reported on the downtown Wi-Fi project, noting there are some serious structural problems with the fiber optic cable. He is hopeful the situation will be worked out soon. J. RECESS FOR EXECUTIVE SESSION OF THE CITY COUNCIL Mayor Smith read the following item by title only. 1. Approval to Hold an Executive Session to Discuss Executive Session Minutes as Provided for in 5 ILCS 120/2(c)(21). Regular Meeting of City Council Agenda June 11, 2018 Page 12 of 12 MOTION Alderman Verbic motioned to hold and Executive Session; seconded by Alderman Noreiko. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. Mayor Smith closed the meeting to the public at 9:36 p.m. Mayor Smith opened the meeting to the public at 10:05 p.m. K. ADJOURNMENT MOTION Alderman Noreiko motioned to adjourn the meeting; seconded by Alderman Jacobson. VOTE Motion carried by an 8-0 voice vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed and adjourned the meeting at 10:05 p.m. _____________________________________ RUTH A. SCOTT, Deputy City Clerk Approved by Council: July 9, 2018.