City Council

MINUTES CITY OF DEKALB REGULAR MEETING OF CITY COUNCIL AUGUST 13, 2018 The City Council of DeKalb, Illinois, held a Regular meeting on August 13, 2018, in the City Council Chambers of the DeKalb Municipal Building, located at 200 S. Fourth Street, DeKalb, Illinois. Mayor Smith called the meeting to order at 6:00 p.m. A. ROLL CALL Deputy City Clerk Ruth Scott called the roll and the following members of City Council were present: Alderman Dave Jacobson, Alderman Bill Finucane, Alderman Mike Marquardt, Alderman Pat Fagan, Alderman Kate Noreiko, Alderman Mike Verbic, Alderman Tony Faivre, and Mayor Jerry Smith. The following staff members were also present: Interim City Manager Molly Talkington, Interim Assistant City Manager Ray Munch, City Attorney Dean Frieders, Police Chief Gene Lowery, Fire Chief Eric Hicks, Community Development Director Jo Ellen Charlton, Public Works Director Tim Holdeman, Information Technology Director Marc Thorson, Human Resources Director Cris Randall, Management Analyst Aaron Stevens, Management Intern Jason Blumenthal, Economic Development Planner Jason Michnick, Principal Planner Dan Olson, Airport Manager Tom Cleveland, Transportation Planner Brian Dickson, and Deputy City Clerk Ruth Scott. B. PLEDGE OF ALLEGIANCE Police Detective Keith Ehrke led the Pledge of Allegiance. C. APPROVAL OF THE AGENDA – ADDITIONS / DELETIONS Mayor Smith requested that Item H.1. (Tax Increment Financing Review – DeKalb Community Unit School District No. 428 (D428)) be moved to just after the Consent Agenda portion of the meeting in order to accommodate guests from D428. Alderman Marquardt requested that Item E.4.a. (Appointment of Lynn Fazekas as City Clerk for the Completion of a Four-Year Term through May 10, 2021, or Until Her Successor Qualifies and Takes Office) be voted on separately and not in omnibus form. Mayor Smith confirmed that was his intention. MOTION Alderman Finucane motioned to approve the amended agenda; seconded by Alderman Verbic. VOTE Regular Meeting Minutes August 13, 2018 Page 2 of 17 Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. D. PUBLIC HEARINGS There were none. E. SPECIAL ITEMS OR PRESENTATIONS & CITIZEN’S COMMENTS 1. Special Items a. Proudly DeKalb  Congratulating Fabian Lopez and Damien Lopez, USA Wrestling Cadet Greco-Roman National Champions. Mayor Smith provided comments regarding this item. Coach Sam Hiatt also provided comments. Mayor Smith then presented certificates of recognition to both Fabian Lopez and Damien Lopez.  2018 Camp Power Program. Mayor Smith provided comments regarding this item, as did Police Chief Lowery, noting the continued success of the program. b. Annie Glidden North Revitalization Plan Task Force Update. There was no report. 2. DeKalb Public Library Rebates Update. Library Director Emily Faulkner provided comments regarding this item and provided a history of the tax levy in question, which was approved by the City Council in 2015. Upon receipt of the state grant in March 2018, the DeKalb Library Board held a special meeting and agreed to return the dollars levied to the tax payers via rebate check. However, upon communicating the plan to the library’s attorney, there were questions raised about the legality of returning the dollars other than via an abatement. As such property taxes will see average reduction of $90. A letter will be sent to all tax payers/property owners explaining the process. Closing out her comments, Ms. Faulkner stated that while she realizes this is not what everyone wanted to hear, the library board would rather make the return using a property and transparent method. She also apologized to residents for not approaching their legal counsel sooner. Discussion ensued regarding the new process. Interim City Manager Talkington indicated this is the best way to proceed, noting the City will work with the library when the City does the 2018 tax levy. She also indicated that the rebate amounts will be based on the value of property on the 2018 taxes.  Regular Meeting Minutes August 13, 2018 Page 3 of 17 Alderman Jacobson expressed his frustration with this revelation, noting that tax payers were promised they would be made whole when the library received the state grant. In the interim, there are those who have sold property who will now not be made whole. He also stated that interest should be paid to the tax payers on the loan. Ms. Faulkner stated that the grant dollars were not being held in an interest-bearing account. The library’s attorney then offered comments regarding liability and concerns with returning tax dollars via refund checks. Alderman Jacobson continued to express his frustration with the situation and the library not following through on its assurances to the tax payers/property owners that the money would be returned. Alderman Faivre commented that the City is currently looking to reduce its expenditures now and with the FY2019 budget and asked if the library is doing the same. Ms. Faulkner responded that internal cuts are likely. Mayor Smith commented that throughout this entire process, he believes all involved tried to do the right thing, adding that a good relationship between City Council and the DeKalb Library Board is needed. 3. Presentations a. Proclamation: General Aviation Appreciation Month. Mayor Smith read the proclamation and presented it to Airport Advisory Chair Bob Owens and Airport Manager Cleveland. Mayor Smith commented publicly acknowledged the following board, commission and/or committee members whose terms have recently ended: b. Certificate of Appreciation to Amanda Durik for Two Years of Service on the Landmark Commission. c. Certificate of Appreciation to Tom DeVries for Two Years of Service on the Economic Development Commission. d. Certificate of Appreciation to Carolyn Massey for Six Years of Service on the DeKalb Public Library Board. e. Certificate of Appreciation to Dave Conlin for Eight Years of Service on the Finance Advisory Committee. f. Certificate of Appreciation to Cohen Barnes for 11 Years of Service on the Citizens’ Community Enhancement Commission. Regular Meeting Minutes August 13, 2018 Page 4 of 17 g. Certificate of Appreciation to Bob Boey for 11 Years of Service on the Citizens’ Community Enhancement Commission. h. Certificate of Appreciation to Mike Mooney for 11 Years of Service on the Citizens’ Community Enhancement Commission. i. Certificate of Appreciation to Mark Hein for 24 Years of Service on the Citizens’ Environmental Commission. 4. Approval of the Mayor’s Appointments a. Appointment of Lynn Fazekas as City Clerk for the Completion of a Four- Year Term through May 10, 2021, or Until Her Successor Qualifies and Takes Office. Mayor Smith read the title above by title only. MOTION Alderman Verbic motioned to approve the Mayor’s appointment; seconded by Alderman Finucane. VOTE Motion carried by a 7-1 roll call vote. Aye: Jacobson, Finucane, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: Marquardt. Mayor Smith declared the motion passed. Mayor Smith stated that Ms. Fazekas would be sworn in on August 14, 2018, with a press conference immediately following. He further stated that Ms. Fazekas brings a passion for good government to this position and that he looks forward to working with her and having her become a part of the team. Mayor Smith read the following appointments and reappointments by title only, noting they would be voted on in omnibus form: b. Appointment of Alderman Mike Verbic as Council Liaison to the Finance Advisory Committee. c. Appointment of Don Whitmore as an Ex-Officio Member to the Landmark Commission. d. Reappointment of Joyce Stupegia to the Police Pension Board for the Completion of a Two-Year Term through June 30, 2020. e. Reappointment of David Castro to the Planning and Zoning Commission for the Completion of a Five-Year Term through December 31, 2023.  Regular Meeting Minutes August 13, 2018 Page 5 of 17 MOTION Alderman Finucane motioned to approve the Mayor’s appointments and reappointments; seconded by Alderman Fagan. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 5. Public Participation Dwayne Brown asked Council and staff to consider sponsoring a bowl game to promote the community. Ron Naylor spoke regarding the recent change to DeKalb’s refuse and landscape collector, stating it’s a disservice to the community by eliminating a service that’s been available for so many years. Tony Verbic spoke regarding wireless devices and their adverse health effects. F. CONSENT AGENDA – OMNIBUS VOTE Mayor Smith read the following items by title only: 1. Approval of City Council Minutes a. Minutes of the Committee of the Whole Meeting of July 9, 2018. b. Minutes of the Regular City Council Meeting of July 9, 2018. c. Minutes of the Special Committee of the Whole Meeting of July 10, 2018. 2. Receive & File a. Accounts Payable and Payroll through August 13, 2018, in the Amount of $4,079,717.57. MOTION Alderman Finucane motioned to approve the Consent Agenda; seconded by Alderman Verbic. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. Regular Meeting Minutes August 13, 2018 Page 6 of 17 3. Tax Increment Financing Review - DeKalb Community Unit School District No. 428. City Attorney Frieders spoke to this item, noting that TIF #2 would end at the end of the year and TIF #1 would expire in five years. He further noted that the City is considering a Central Area TIF to focus on economic development projects. As part of that process, the Joint Review Board (JRB) has been assembled. City Attorney Frieders continued, stating there have been discussions between the City and D428 over the last few months. He further stated that at the August 7, 2018, JRB meeting, some spirited discussions took place regarding the interests of the City and D428. Since that meeting, a productive meeting between the City and D428 has been held. He indicated that the long-term interests of all taxing districts should be taken into consideration. City Attorney Frieders further stated that the City will continue to work with D428 in an effort to bring before Council an intergovernmental agreement, hopefully at the next Council meeting. He stated that the next JRB meeting would be held on September 4, 2018. D428’s attorney, Gino Galluzzo, then spoke, confirming City Attorney Frieders comments that the City and D428 have been working together for several months to address some concerns, noting some movement has been made. He also stated that he wanted Council to know that there’s an ability to put off the creation date of the proposed TIF until February or March of 2019. Attorney Galluzzo also expressed his desire to be invited to the September 4, 2018, JRB meeting. G. ITEMS FOR SEPARATE ACTION 1. Ordinance 2018-027 Establishing Compensation and Benefits for Elected Officials of the City of DeKalb. (First Reading) Mayor Smith read Ordinance 2018-027 by title only. MOTION Alderman Noreiko motioned to pass Ordinance 2018-027; seconded by Alderman Marquardt. Interim Assistant City Manager Munch provided an overview of this item based on the August 8, 2018, staff memo addressed to Mayor Smith and City Council. He also noted some corrections to the backup material, stating the Village of Streamwood’s City Clerk also serves as the Village Collector with a combined salary of $13,000 annually. He further noted that the ordinance before Council indicates no change in the elected official’s benefits and compensation. Alderman Marquart stated he thinks the position of City Clerk should be an elected full-time position. He also indicated that he believes the Mayor’s position, which isn’t really a part-time, should be in line with other communities.  Regular Meeting Minutes August 13, 2018 Page 7 of 17 Alderman Finucane indicated that even if the benefits and compensation of the Mayor and City Clerk were changed, it wouldn’t take effect until 2021. City Attorney Frieders confirmed Alderman Finucane’s statement. Alderman Finucane continued, stating that perhaps a Committee of the Whole meeting should be devoted to the discussion of City Clerk’s role. Mayor Smith concurred with Alderman Finucane. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. MOTION Alderman Finucane motioned to pass Ordinance 2018-027 on First Reading, waiving Second Reading; seconded by Alderman Verbic. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 2. Ordinance 2018-042 Amending the Fiscal Year-End December 31, 2018 Budget in the Amount of $17,823 for the Remainder of the Annie Glidden North Revitalization Plan Contract with Camiros, Ltd. (Passage on First Reading, Waiver of Second Reading) Mayor Smith read Ordinance 2018-042 by title only. MOTION Alderman Noreiko motioned to pass Ordinance 2018-042; seconded by Alderman Faivre. Management Analyst Stevens provided an overview of this item based on the August 8, 2018, staff memo addressed to Mayor Smith and City Council. Alderman Fagan asked why the total amount wasn’t paid to begin with. Interim City Manager Talkington stated that when the project was initially planned, there was a split of the funding between the two fiscal years. There was brief discussion regarding the amount of the budget amendment. VOTE Regular Meeting Minutes August 13, 2018 Page 8 of 17 Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. MOTION Alderman Finucane motioned to pass Ordinance 2018-042 on First Reading, waiving Second Reading; seconded by Alderman Noreiko. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 3. Ordinance 2018-043 Amending the Fiscal Year-End December 31, 2018 Budget in the Amount of $56,689.60 for the Demolition of Certain Properties and Awarding a Partial Bid. (First Reading) Mayor Smith read Ordinance 2018-043 by title only. MOTION Alderman Finucane motioned to pass Ordinance 2018-043; seconded by Alderman Marquardt. Community Development Director Charlton provided an overview of this item based on the August 8, 2018, staff memo addressed to Mayor Smith and City Council. Mayor Smith clarified that the motion covered three of the properties (832 E. Lincoln Highway, 1108 Market Street, and 402 Gurler Street) noted in the back-up material and not five (with the other two properties being 524 Clifford Street and 715 N. 11th Street). Alderman Noreiko asked about the condition of the two properties where demolition was being deferred (524 Clifford Street and 715 N. 11th Street). City Attorney Frieders addressed the question, stating that while both structures were in poor shape, neither posed an immediate threat. He also indicated that both properties were secured against anyone gaining access. MOTION Alderman Verbic motioned to amend Ordinance 2018-043 by including 524 Clifford Street and 715 N. 11th Street with the other properties in question. The motion died for lack of a second.  Regular Meeting Minutes August 13, 2018 Page 9 of 17 There was brief discussion between Alderman Fagan and City Attorney Frieders regarding the bids received and how long they’re open for. Regarding the two properties being deferred, Alderman Fagan suggested perhaps they could be sold as is. Alderman Faivre asked for the values of the properties as empty lots. City Attorney Frieders replied that the property at 524 Clifford Street is in a flood plain so there would be challenges rebuilding on the site. The property at 715 N. 11th Street is a commercial lot. Discussion ensued regarding grants that could be sought for the 524 Clifford Street property since it’s on a flood plan, as well as CDBG block grants. Alderman Faivre noted his preference for moving forward with demolition on only the three properties. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. MOTION Alderman Finucane motioned to pass Ordinance 2018-043 on First Reading and waiving Second Reading; seconded by Alderman Verbic. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 4. Ordinance 2018-044 Amending a Special Use Permit (Ordinance 2016-006) and Modifying Wall Signage Regulations on the Building Located at the Southwest Corner of E. Lincoln Highway and S. Fifth Street (444-460 E. Lincoln Highway) (Dunkin’ Donuts). (First Reading) Mayor Smith read Ordinance 2018-044 by title only. MOTION Alderman Finucane motioned to pass Ordinance 2018-044; seconded by Alderman Fagan. Principal Planner Olson provided an overview of this item based on the August 8, 2018, staff memo addressed to Mayor Smith and City Council. He also utilized a Regular Meeting Minutes August 13, 2018 Page 10 of 17 PowerPoint presentation, which showed photographs of the site and proposed signage. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. MOTION Alderman Faivre motioned to pass Ordinance 2018-044 on First Reading, waiving Second Reading; seconded by Alderman Finucane. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 5. Resolution 2018-103 Authorizing an Intergovernmental Agreement with DeKalb County Dictating that the Funds for the 2018 Edward Byrne Memorial Justice Assistance Grant Program in the Amount of $16,014 be Awarded Solely to the City of DeKalb. Mayor Smith read Resolution 2018-103 by title only. MOTION Alderman Noreiko motioned to pass Resolution 2018-103; seconded by Alderman Marquardt. Police Chief lowery provided an overview of this item based on the August 8, 2018, staff memo addressed to Mayor Smith and City Council. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 6. Resolution 2018-104 Authorizing a Street Maintenance Fee of $1.00 per Customer per Month on the Residential Refuse, Recycling, and Yard Waste Collection Rate for the Period January 1, 2019, through December 31, 2022. Mayor Smith read Resolution 2018-104 by title only. MOTION  Regular Meeting Minutes August 13, 2018 Page 11 of 17 Alderman Noreiko motioned to pass Resolution 2018-104; seconded by Alderman Faivre. Public Works Director Holdeman provided an overview of this item based on the staff memo dated August 8, 2018, addressed to Mayor Smith and City Council. Prior to Council discussion, Mayor Smith noted there were residents wishing to speak regarding this item. Dwayne Brown noted his preference for having the revenue savings seen with the new refuse contract returned to the citizens and not earmarked for streets. Ron Naylor stated that $1.00 should be put back into the refuse fund in order to bring back the yard waste dumpsters that have been removed. He also stated that the City doesn’t have street funding issues, but a General Fund issue. John Anderson expressed his frustration with the yard waste dumpster being removed. He also stated that any savings from the new contract should be returned to the citizens. Alderman Finucane asked Public Works Director Holdeman to clarify that neither bid (Waste Management and Lakeshore Recycling Systems) included leaving the yard waste dumpsters. Public Works Director Holdeman stated that was correct. Discussion ensued regarding the removal of the yard waste dumpsters. It was noted that calls had been received by some multifamily residential owners who were upset about no longer having access to yard waste dumpsters. Public Works Director Holdeman indicated that the dumpsters had been intended for single family residential homes, never for large residential developments. It was also noted that there was abuse of the dumpsters throughout the city at all sites, i.e., more than just yard waste was being put in the dumpsters. MOTION (to Amend) Alderman Fagan motioned to amend the proposed Street Maintenance fee of $1.00 per customer per month to $2.00 per customer per month; seconded by Alderman Noreiko. Alderman Jacobson stated he had received numerous comments regarding the removal of the dumpsters, however it’s important to reiterate that it was a cost decision separate from the refuse provider. It was costing a lot of money to maintain the dumpsters due to the abuse. Discussion ensued regarding the availability of the dump for large quantities of garbage and yard waste. It was noted that the new refuse provider would be utilizing the DeKalb County landfill. Regular Meeting Minutes August 13, 2018 Page 12 of 17 Alderman Faivre he would be fine with paying a few dollars a month to improve the City’s roads. Alderman Verbic stated he was in favor of returning the savings to the citizens. Alderman Noreiko noted that she supports the $2.00 fee amended offered by Alderman Fagan. She further stated that one of the issues she hears about most frequently is the poor condition of the City’s streets. Alderman Jacobson stated he is not in support of a Street Maintenance fee. VOTE (to Amend) Motion failed by a 2-5 roll call vote. Aye: Fagan and Noreiko. Nay: Jacobson, Finucane, Marquardt, Verbic, Faivre. Deputy City Clerk Scott indicated the motion had failed. Alderman Finucane stated that if a Street Maintenance fee is taken, it should be noted separately on the utility bill. Discussion ensued regarding the proposed $1.00 Street Maintenance fee. John Anderson spoke regarding the condition of the City’s streets and the fee being proposed. VOTE Motioned failed by a 3-4 roll call vote. Aye: Finucane, Fagan, Noreiko. Nay: Jacobson, Marquardt, Verbic, Faivre. Deputy City Clerk Scott indicated the motion had failed. 7. Resolution 2018-105 Authorizing an Engineering Services Agreement with Baxter & Woodman Inc. for Design Engineering of 3,800 Feet of Water Main in an Amount Not to Exceed $97,670. Mayor Smith read Resolution 2018-105 by title only. MOTION Alderman Verbic motioned to pass Resolution 2018-105; seconded by Alderman Faivre. Assistant Public Works Director Faivre provided an overview of this item based on the August 8, 2018, staff memo addressed to Mayor Smith and City Council. Alderman Jacobson left the dais at 8:19 p.m. Brief discussion ensued.  Regular Meeting Minutes August 13, 2018 Page 13 of 17 VOTE Motion carried by an 7-0-1 roll call vote. Aye: Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Absent: Jacobson. Mayor Smith declared the motion passed. 8. Resolution 2018-106 Authorizing the Waiver of Competitive Bidding and Execution of an Agreement with Layne Christensen Company for a Repair to Well No. 11 in an Amount Not to Exceed $85,000. Mayor Smith read Resolution 2018-106 by title only. MOTION Alderman Finucane motioned to pass Resolution 2018-106; seconded by Alderman Marquardt. Assistant Public Works Director Faivre provided an overview of this item based on the August 8, 2018, staff memo addressed to Mayor Smith and City Council. Alderman Jacobson returned to the dais at 8:26 p.m. Brief discussion ensued. VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 9. Resolution 2018-107 Authorizing an Intergovernmental Agreement with the Illinois Department of Transportation on Behalf of the DeKalb Sycamore Area Transportation Study for Metropolitan Planning Organization Funding from July 1, 2018, through December 31, 2019, in an Amount Not to Exceed $274,095. Mayor Smith read Resolution 2018-107 by title only. MOTION Alderman Finucane motioned to pass Resolution 2018-107; seconded by Alderman Marquardt. Transportation Planner Dickson provided an overview of this item based on the August 8, 2018, staff memo addressed to Mayor Smith and City Council. Alderman Fagan left the dais at 8:30 p.m. VOTE Regular Meeting Minutes August 13, 2018 Page 14 of 17 Motion carried by a 7-0-1 roll call vote. Aye: Jacobson, Finucane, Marquardt, Noreiko, Verbic, Faivre, Smith. Nay: None. Absent: Fagan. 10. Resolution 2018-108 Authorizing the Finance Department to Provide Payment on Transit Services Provided by the Voluntary Action Center of DeKalb County from May 1, 2018, through September 30, 2018, via the General Fund, in Lieu of Delayed Downstate Operating Assistance Program Grant Funding, to Ensure Uninterrupted Public Transit Service Until Grant Funds are Received, in an Amount Not to Exceed $800,000. Mayor Smith read Resolution 2018-108 by title only. Alderman Fagan returned to the dais at 8:33 p.m. MOTION Alderman Finucane motioned to pass Resolution 2018-108; seconded by Alderman Marquardt. Transportation Planner Dickson provided an overview of this item based on the August 8, 2018, staff memo addressed to Mayor Smith and City Council. Alderman Noreiko stated that the City had passed something similar to this for VAC last year, with Interim City Manager Talkington confirming it had. Alderman Fagan asked why DeKalb is always loaning the money and not the other municipalities who have an interest. He also asked why VAC wasn’t going to a bank for the loan. It was confirmed that VAC has a line of credit with a bank, however, it has been already been extended and now exhausted. Alderman Verbic stated he’s growing tired of the City being used as a bank. He noted that VAC should be more fiscally responsible. Discussion ensued regarding paying only the invoices due and not loaning the full $800,000 requested. MOTION (to Amend) Alderman Verbic motioned to loan VAC only the amount of the current invoices due, which totaled $378,642.35; seconded by Alderman Fagan. Discussion ensued regarding the amended amount, with Alderman Fagan indicating this will provide some checks and balances. VOTE (to Amend) Motion carried by a 6-2 roll call vote. Aye: Jacobson, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: Finucane, Marquardt.  Regular Meeting Minutes August 13, 2018 Page 15 of 17 VOTE Motion carried by an 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed. 11. Resolution 2018-109 Authorizing an Agreement to Proceed with a Proof of Concept Agreement with Digital Lobby Media LLC for 60 Days as it Pertains to Downtown Wireless Internet Service and Authorizing a Waiver of Bid and Approval of Purchase of Certain Equipment from VACK, Inc. in an Amount not to Exceed $30,000. Mayor Smith read Resolution 2018-109 by title only. MOTION Alderman Verbic motioned to pass Resolution 2018-109; seconded by Alderman Marquardt. Information Technology Director Thorson provided an overview of this item based on the August 8, 2018, staff memo addressed to Mayor Smith and City Council. Lengthy discussion ensued regarding this item, which included Northern Illinois University’s involvement and the benefit of having it in place prior to Corn Fest in order to collect data for future development of the downtown area. VOTE Motion carried by a 7-1 roll call vote. Aye: Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: Jacobson. Mayor Smith declared the motion passed. H. NEW OR UNFINISHED BUSINESS 1. Tax Increment Financing Review – DeKalb Community Unit School District No. 428. (Note: This item was moved to item F.3.) I. REPORTS – COMMUNICATIONS Alderman Jacobson highlighted some of what took place at this meeting and stated it’s important to note that things are changing for the better. Alderman Finucane welcomed new City Clerk Fazekas and noted upcoming events within the community. They included the beginning of the D428 school, a partial start to move in for NIU students, Corn Fest and the high school football event happening that same weekend. Alderman Fagan reported a recent health scare and thanked Northwestern/Kishwaukee Hospital for their services. Regular Meeting Minutes August 13, 2018 Page 16 of 17 Alderman Noreiko stated that with the transition to a new City Clerk, the City owes thanks to Deputy City Clerk Scott who stepped up in a lot of ways over the last several months. Alderman Verbic offered thanks to the Regional Office of Education for gathering a group to discuss truancy and finding ways to keep students in school. Mayor Smith provided a reminder that newly appointed City Clerk Fazekas would be sworn in on August 14, 2018, with a press conference immediately following. He also stated he was proud of the City Council for the work they do together because they care, as well as the effort put forth on behalf of the citizens to make DeKalb a better place. City Attorney Frieders reported that over the past several years, there have been times when the City has had policy issues with the DeKalb Area Rental Association (DARA). However, based on the efforts of Police Chief Lowery, the working relationship between the City and DARA has improved. Interim City Manager Talkington thanked Deputy City Clerk Scott and Deputy City Clerk Jureczek for their efforts and thanked newly appointed City Clerk Fazekas for her willingness to serve. She also reported that Human Resources Director Randall would be resigned from her role on August 17, 2018. She noted that in an effort to bridge the budget gap, the Human Resources Director roll would not be filled. Interim Assistant City Manager Munch reported that “City Hall Selfie Day” would take place outside City Hall on August 15, 2018, and invited the community and Council to participate. Community Development reported on upcoming items on the August 22, 2018, Planning and Zoning Commission agenda. Public Works Director Holdeman reported on current construction in the Ellwood neighborhood, as well as the Fairview Drive/Annie Glidden Road project. He also reported that Public Works is gearing up for the garbage vendor change. Human Resources Director Randall reported that Heidi Vorhees of GovHR would be at the August 27, 2018, Regular Council meeting to discuss the draft position profile for the City Manager role. She also thanked Council and staff for their support during her tenure at the City. Information Technology Director Thorson explained some of the issues the City is experiencing with the audio in Council chambers and Channel 14. Staff is working to fix the problems as quickly as possible. He also reported that a website redesign is forthcoming. Public forum locations will be identified in the near future for input from the community. J. RECESS FOR EXECUTIVE SESSION OF THE CITY COUNCIL There was no Executive Session scheduled. K. ADJOURNMENT  Regular Meeting Minutes August 13, 2018 Page 17 of 17 MOTION Alderman Verbic motioned to adjourn the meeting; seconded by Alderman Fagan. VOTE Motion carried by an 8-0 voice vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: None. Mayor Smith declared the motion passed and adjourned the meeting at 9:56 p.m. ________________________________ RUTH A. SCOTT, Deputy City Clerk Approved by City Council: September 10, 2018.