City Council

MINUTES CITY OF DEKALB REGULAR CITY COUNCIL MEETING OCTOBER 8, 2018 The City Council of DeKalb, Illinois, held a Regular meeting on October 8, 2018, in Council Chambers of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Mayor Smith called the meeting to order at 6:00 p.m. A. ROLL CALL City Clerk Fazekas called the roll, and the following members of City Council were present: Alderman David Jacobson, Alderman Bill Finucane, Alderman Mike Marquardt, Alderman Pat Fagan, Alderman Kate Noreiko, Alderman Mike Verbic, Alderman Tony Faivre, and Mayor Jerry Smith. Others present included: Interim City Manager Molly Talkington, Public Works Director Tim Holdeman, Assistant Public Works Director Bryan Faivre, Acting Finance Director Robert Miller, Community Development Director Jo Ellen Charlton, Principal Planner Dan Olson, Economic Development Planner Jason Michnick, Transit Manager Marcus Cox, Management Intern Jason Blumenthal, City Attorney Dean Frieders, and City Clerk Lynn Fazekas. B. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES Officer on Duty Keith Ehrke led the Pledge. C. APPROVAL OF THE AGENDA – ADDITIONS/DELETIONS MOTION Alderman Jacobson moved to remove item G.5. from the agenda, and to renumber item G.7. as G.1. under Items for Separate Action. Alderman Jacobson read each of the two items by title. Alderman Noreiko seconded the motion. VOTE Motion was approved on 8-0 roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: none. D. PUBLIC HEARINGS 1. Proposed Central Business District Tax Increment Financing. Regular City Council Minutes October 8, 2018 Page 2 of 10 Mayor Smith re-convened the hearing, a continuation of the public hearing opened during the September 10, 2018, Regular Council meeting, at 6:04 p.m. Economic Development Planner Michnick presented an overview of all steps taken so far in developing a plan for a new Tax Increment Financing (TIF) district. The firm S.B. Friedman found the plan met the four factors of eligibility for a conservation TIF due to lack of growth or actual decline in the target area. Glenn Goering spoke about costs of maintaining properties and his concern that historical significance will be lost if they are demolished. Pam Verbic stated that the $11 million of uncommitted funds in the existing TIF districts should be used for the purposes requested by the citizens, at the various board meetings held by staff, or for replacing the HVAC at city hall; and not be used to fund a new TIF, or be paid as additional surplus to the various taxing bodies. She stated she would not be in favor of a new TIF at this time. John Anderson spoke against the new TIF because projects in the past took properties off the tax rolls instead of increasing the tax base, and because of the lack of a plan. Bessie Chronopoulos would like to see more information on administration and project expenditures and suggested the TIF Joint Review Board (JRB) meet more frequently than once annually. Mayor Smith remarked that he had received emailed comments from Herb Rubin, Alex Nerad, Dan Schewe, and Jamie Craven. Economic Development Planner Michnick said he will reconvene the JRB and get its recommendation, after which dates for bringing forward ordinances can be determined. Mayor Smith closed the public hearing at 6:29 p.m. E. SPECIAL ITEMS OR PRESENTATIONS AND CITIZENS’ COMMENTS 1. Proudly DeKalb a. "Clean the Kish" Event by Christine Lagattolla, Northern Illinois University Assistant Director of Outdoor Adventures. Ms. Lagattolla shared photos and reported this was the fifth year of the event. The group included 101 participants including 4H and Scouts, who worked the stretch of the Kishwaukee River running through Hopkins Park and Kishwaukee Country Club properties. Regular City Council Minutes October 8, 2018 Page 3 of 10 b. Annie Glidden North Revitalization Plan Task Force Update. Alderman Finucane announced upcoming community meetings and said the draft plan has been posted on the City’s website. 2. Presentations a. Proclamation: 2018 Sondra King Memorial CROP Hunger Walk – October 14, 2018. Mayor Smith read the proclamation and said it will be presented to Colleen Bredeson. b. Safe Passage FY2018 Human Services Funding Annual Report by Executive Director Mary Ellen Schaid. Ms. Schaid thanked the City for the grant funding, especially valuable to them because it is unrestricted, and gave an overview of services including preventive services such as outreach to schools and collaboration with the housing authority. 3. Approval of the Mayor's Appointments There were none. 4. Public Participation There was none. F. CONSENT AGENDA Mayor Smith read aloud each item on the Consent Agenda. 1. Approval of City Council Minutes a. Minutes of the Committee of the Whole Meeting of September 10, 2018. b. Minutes of the Regular City Council Meeting of September 10, 2018. 1. Receive & File a. Accounts Payable and Payroll through October 8, 2018, in the Amount of $3,429,210.30. Regular City Council Minutes October 8, 2018 Page 4 of 10 MOTION Alderman Noreiko moved to approve the Consent Agenda. Alderman Marquardt seconded. VOTE Motion was approved 8-0 on roll call vote. Aye: Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Jacobson, Smith. Nay: none. G. ITEMS FOR SEPARATE ACTION 1. Resolution 2018-135 Authorizing a Communications Site Lease Agreement with Kishwaukee Amateur Radio Club for Space on the City’s West Water Tower Located at 1505 W. Lincoln Highway Including Land for Equipment, Rights-of-Way for Ingress, Egress and the Installation and Maintenance of Utility Wires, Poles, Cables and Conduits. Mayor Smith reminded the audience that this item had been moved from G.7. to G.1. position on the agenda. Mayor Smith read the resolution by title only. MOTION Alderman Finucane moved to approve the resolution. Alderman Marquardt seconded. Assistant Public Works Director Bryan Faivre explained the club’s request and the proposed placement of the antenna. Evaluation of the site suggests there should be no interference with City equipment and operations, but termination of the agreement is provided for should it happen. The club will pay for professional, insured installation. VOTE Motion was approved on 8-0 roll call vote. Aye: Marquardt, Fagan, Noreiko, Verbic, Faivre, Jacobson, Finucane, Smith. Nay: none. Mayor Smith declared the motion passed. 2. Ordinance 2018-062 Authorizing a Professional Services Agreement with Fehr- Graham & Associates, Inc. for the Purpose of Environmental Consulting at 1101 N. First Street in an Amount Not to Exceed $56,100, and Authorizing an Amendment to the Fiscal Year-End December 31, 2018 Budget for Said Expenses. (First Reading) Mayor Smith read the ordinance by title only. Regular City Council Minutes October 8, 2018 Page 5 of 10 MOTION Alderman Noreiko moved to pass the ordinance. Alderman Marquardt seconded. Public Works Director Holdeman explained the process of environmental mitigation of an underground storage tank at a property that used to be an old gas station, and how the funding would work for City and contractor. Fehr Graham would help draft the plan. He said staff requested waiver of second reading and a 10% contingency. VOTE Motion passed on 8-0 roll call vote. Aye: Fagan, Noreiko, Verbic, Faivre, Jacobson, Finucane, Marquardt, Smith. Nay: none. MOTION Alderman Finucane moved to waive second reading and approve the ordinance. Alderman Verbic seconded. VOTE Motion was approved by 8-0 roll call vote. Aye: Noreiko, Verbic, Faivre, Jacobson, Finucane, Marquardt, Fagan, Smith. Nay: none. 3. Omnibus Approval of Ordinances Proposing the Establishment of Backup Special Service Areas for Home2 Suites, 1792 Sycamore Road, Plaza DeKalb, and 924 Greenbrier Road. (First Reading) Mayor Smith read the ordinance package by title only. MOTION Alderman Faivre moved to approve the ordinance. Alderman Marquardt seconded. City Attorney Frieders introduced Management Intern Jason Blumenthal, who then gave examples of the services that Special Service Areas (SSAs) cover, noted that this is only a proposal ordinance, and forwarded a staff request to waive second reading. VOTE Motion was approved on 8-0 roll call vote. Aye: Verbic, Faivre, Jacobson, Finucane, Marquardt, Fagan, Noreiko, Smith. Nay: none. Mayor Smith declared the motion passed. Regular City Council Minutes October 8, 2018 Page 6 of 10 MOTION Alderman Finucane moved to waive second reading and approve the ordinance. Alderman Fagan seconded. VOTE Motion was approved on 8-0 roll call vote. Aye: Faivre, Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Smith. Nay: none. Mayor Smith declared the motion passed. 4. Ordinance 2018-067 Authorizing a Special Use Permit for a Church in Order to Approve a Waiver to Article 13.03.9 of the Unified Development Ordinance to Allow an Electronic Changeable Copy Sign (Digital Display Sign) at 1515 N. 1st Street (Hillcrest Covenant Church). (First Reading) Mayor Smith read the ordinance by title only. MOTION Alderman Noreiko moved to approve the ordinance. Alderman Finucane seconded. Principal Planner Olson said the sign would be the same size as the old one but would be electronic. He said Planning & Zoning Commission voted 4-1-1 to approve with six operational conditions, public comments were received in support, and staff requested a waiver of second reading. VOTE Motion was approved 8-0 on roll call vote. Aye: Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Smith. Nay: none. Mayor Smith declared the motion passed. MOTION Alderman Finucane moved to waive second reading and approve the ordinance. Alderman Fagan seconded. VOTE Motion was approved 8-0 on roll call vote. Aye: Finucane, Marquardt, Fagan, Noreiko, Verbic, Faivre, Jacobson, Smith. Nay: none. 5. Ordinance 2018-068 Authorizing a Zoning Map Amendment from the “MFR-1” Multiple Family Residential District to the “PD-R” Planned Development Residential District for Property Located at 1211 Sycamore Road, and Regular City Council Minutes October 8, 2018 Page 7 of 10 Authorizing a Zoning Map Amendment from the “SFR-2” Single Family Residential District to the “PD-R” Planned Development Residential District for property located at 1215 Sycamore Road (Adventure Works Counseling Center). (First Reading) Mayor Smith read the ordinance by title only. MOTION Alderman Verbic moved to approve the ordinance. Alderman Jacobson seconded. Principal Planner Olson shared the zoning history and reported that Planning & Zoning Commission recommended 6-0 to approve the rezoning. He said staff were requesting that minor changes be approved by staff, and that Council waive second reading. VOTE Motion was approved 8-0 by roll call vote. Aye: Marquardt, Fagan, Noreiko, Verbic, Faivre, Jacobson, Finucane, Smith. Nay: none. Mayor Smith declared the motion passed. MOTION Alderman Verbic moved to waive second reading and pass the ordinance. Alderman Finucane seconded. VOTE Motion was approved on 8-0 roll call vote. Aye: Fagan, Noreiko, Verbic, Faivre, Jacobson, Finucane, Marquardt, Smith. Nay: none. 6. Resolution 2018-133 Authorizing an Architectural Improvement Program Incentive for the Property Located at 110-124 E. Hillcrest Drive. This item had been removed from consideration via Council amendment to the agenda earlier in the meeting. 7. Resolution 2018-134 Authorizing the Finance Director to Extend a Line-of- Credit to the Voluntary Action Center of DeKalb County from August 1, 2018, through August 31, 2018, via the City General Fund Until Grant Funds are Received, for an Additional $195,078.06, for a Total Line-of-Credit not to Exceed $374,604.22. Mayor Smith read the resolution by title only. Regular City Council Minutes October 8, 2018 Page 8 of 10 MOTION Alderman Finucane moved to approve the resolution. Alderman Marquardt seconded. Transit Manager Cox explained the delays and said the City will be credited immediately upon receipt of the state grant funds. VOTE Motion was approved by 8-0 roll call vote. Aye: Noreiko, Verbic, Faivre, Jacobson, Finucane, Marquardt, Fagan, Smith. Nay: none. 8. Resolution 2018-136 Authorizing a Waiver of Competitive Bidding and Approval of a Purchase Agreement with Carus Corporation for the Purchase of Ortho/Poly Blended Phosphate for Treatment of the City’s Public Water Supply for a Period of One Year from January 1, 2019, through December 31, 2019. Mayor Smith read the resolution by title only. MOTION Alderman Noreiko moved to approve the resolution. Alderman Tony Faivre seconded. Assistant Public Works Director Bryan Faivre explained the need for the product. This is an increase of $2,000 that needs to be approved to extend the contract. Assistant Director Faivre answered Council members’ questions about the supplier and the cost of the increase versus cost of putting the contract back out to bid. VOTE Motion was approved on 8-0 roll call vote. Aye: Verbic, Faivre, Jacobson, Finucane, Marquardt, Fagan, Noreiko, Smith. Nay: none. Mayor Smith declared the motion passed. 9. Resolution 2018-137 Authorizing an Agreement with John Grotto for Services as Administrative Hearing Officer for the City of DeKalb. Mayor Smith read the resolution by title only. MOTION Alderman Verbic moved to approve the resolution. Alderman Finucane seconded. Regular City Council Minutes October 8, 2018 Page 9 of 10 City Attorney Frieders explained the costs of executing the agreement would probably not exceed the City Manager’s spending authority, but there is enough uncertainty about it that staff brought the matter to Council. VOTE Motion was approved 8-0 on roll call vote. Aye: Faivre, Jacobson, Finucane, Marquardt, Fagan, Noreiko, Verbic, Smith. Nay: none. H. NEW OR UNFINISHED BUSINESS 1. Introduction and Discussion of Amendments Being Considered to Schedule C "Parking Prohibited, Schedule E “Limited Parking", and Schedule F "Limited Parking - Central Business District", of Chapter 51 “Traffic” Regulating On- Street and Public Lot Parking in Downtown DeKalb. This was an informational item only. Community Development Director Charlton reported on feedback from downtown merchants, residents, and internal departments for a comprehensive overhaul of parking restrictions in municipal parking lots. She then answered Council members’ questions and concerns about handicapped parking, reserved parking, and the possibility of valet parking. I. REPORTS – COMMUNICATIONS Alderman Jacobson reported on the ward meeting with Alderman Faivre and said a comment made by a member of the public during this meeting was a slur and unacceptable. Alderman Finucane reported his attendance at the NIU open house and announced that NIU homecoming is this weekend. Alderman Verbic reported that renovation of the NIU student center has begun. Mayor Smith gave an update on the City Manager search process, which includes the screening of 45 applications by the consultant and Council’s next steps. City Clerk Fazekas announced the posting of election materials for candidates on the City’s website. City Attorney Frieders complimented the work of Management Intern Blumenthal. Interim City Manager Talkington announced upcoming meetings of the Finance Advisory Committee and about Annie Glidden North. Community Development Director Charlton announced upcoming public hearings that might be of interest to the public, including a hearing on a redevelopment plan for the Campus Cinema property. Regular City Council Minutes October 8, 2018 Page 10 of 10 Public Works Director Holdeman reminded residents that the new waste hauler starts pickups at 6:00 a.m. on collection days, with pickup of e-waste on the first collection day of the month. Acting Finance Director Miller announced that the first of three phases in rolling out modules of the Enterprise Resource Planning (ERP) software begins this month. J. RECESS FOR EXECUTIVE SESSION OF CITY COUNCIL Council did not hold an executive session during this meeting. K. ADJOURNMENT MOTION Alderman Jacobson moved to adjourn the Regular meeting. Alderman Fagan seconded. VOTE Motion was approved on majority voice vote. Mayor Smith declared the meeting adjourned at 8:16 p.m. _____________________________________ LYNN A. FAZEKAS, City Clerk Amended and Approved by City Council: November 13, 2018.