City Council
Regular MeetingDeKalb, IL · March 27, 2023
Minutes
MINUTES
CITY OF DEKALB
CITY COUNCIL REGULAR MEETING
MARCH 27, 2023
The City Council of DeKalb, Illinois, held a Regular meeting on March 27, 2023, in the Yusunas
Meeting Room of the DeKalb Public Library, 309 Oak Street, DeKalb, Illinois.
A. CALL TO ORDER AND ROLL CALL
Mayor Barnes called the meeting to order at 6:00 p.m.
Recording Secretary Ruth Scott called the roll, and the following members of City Council were
present: Alderman Barb Larson, Alderman Greg Perkins, Alderman Mike Verbic, Alderman Tony
Faivre, and Mayor Cohen Barnes. Alderman Carolyn Morris, Alderman Tracy Smith, and
Alderman Scott McAdams were absent.
Others in attendance included City Manager Bill Nicklas, Community Services Coordinator
Jennifer Yochem, Airport Manager Renee Riani, and City Attorney Matt Rose.
Sasha Cohen was absent.
B. PLEDGE OF ALLEGIANCE
Shadow Gentry led the Pledge of Allegiance.
C. APPROVAL OF THE AGENDA
MOTION: Alderman Larson moved to amend the agenda by moving Item K.8 (Resolution 2023-
040) to item K.1.; seconded by Alderman Perkins.
VOTE: Motion carried by a 5-0-3 roll call vote. Aye: Larson, Perkins, Verbic, Faivre, Barnes. Nay:
None. Absent: Morris, Smith, McAdams. Mayor Barnes declared the motion passed.
D. PRESENTATIONS
1. Proclamation: Vietnam Veterans Day 50th Anniversary – March 29, 2023.
Mayor Barnes read the proclamation in its entirety and presented copies to the DeKalb American
Legion, the DeKalb 40&8 Veterans Organization, and the DeKalb AMVETS Veterans
Organization.
E. PUBLIC PARTICIPATION
Mark Charvat referenced comments Mayor Barnes made during his report at the March 13, 2023,
City Council meeting regarding a summit he initiated with other taxing bodies to discuss lowering
the tax rate. Mr. Charvat expressed concern that the media and the public weren’t invited to the
summit, stating he feels it shows a lack of transparency. He further stated that he feels the Council
is still missing the point that the tax dollar amount needs to be reduced, not just the rate.
Derek Van Buer stated that he’s in support of public transit, but it must be economically feasible,
and the public must be provided with accurate information to evaluate the effectiveness of the
public transit system and new projects. He isn’t in support of spending $100,000 on a study when
the major issues are known, and the necessary information can be obtained in a working group.
Mr. Van Buer further stated he would be in support of recreating the Metra Exploratory Committee
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March 27, 2023
Page 2 of 10
made up of the Mayors and City Managers of DeKalb, Sycamore, and Cortland, as well as the
DeKalb County Board, Union Pacific and Metra. He then referenced a meeting of the Metra Rail
Exploratory Committee from December 2015 and provided excerpts of the minutes. He also
provided excerpts and highlights from other meetings and newspaper articles regarding increased
costs and taxes. Mr. Van Buer concluded his comments by stating the City should concentrate its
efforts on an increase in bus service to match the demand, using effective and accurate
measuring indicators to drive future decisions, and using the funds set aside for the study for other
needs.
F. APPOINTMENTS
There were none.
G. APPROVAL OF THE MINUTES
Mayor Barnes read the minutes by title only:
1. Minutes of the Regular City Council Meeting of March 13, 2023.
MOTION: Alderman Verbic moved to approve the minutes as submitted by the Recording
Secretary; seconded by Alderman Faivre.
VOTE: Motion carried by a 5-0-3 roll call vote. Aye: Larson, Perkins, Verbic, Faivre, Barnes. Nay:
None. Absent: Morris, Smith, McAdams. Mayor Barnes declared the motion passed.
H. CONSENT AGENDA
Mayor Barnes read the following Consent Agenda items by title only:
1. Accounts Payable and Payroll through March 13, 2023, in the Amount of $2,420,643.63.
2. Freedom of Information Act (FOIA) Report – February 2023.
3. Resolution 2023-031 Authorizing the Approval of Certain Executive Session Minutes and the
Destruction of Certain Verbatim Recordings.
4. Resolution 2023-032 Authorizing a Workers’ Compensation Lump Sum Petition and Order in
the Amount of $22,054.76 (Elise Dusek).
MOTION: Alderman Faivre moved to approve the Consent Agenda; seconded by Alderman
Perkins.
VOTE: Motion carried by a 5-0-3 roll call vote. Aye: Larson, Perkins, Verbic, Faivre, Barnes. Nay:
None. Absent: Morris, Smith, McAdams. Mayor Barnes declared the motion passed.
I. PUBLIC HEARINGS
There were none.
J. CONSIDERATIONS
There were none.
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March 27, 2023
Page 3 of 10
K. RESOLUTIONS
1. Resolution 2023-040 Authorizing Subrecipient Agreements with Children's Learning
Center, Elder Care Services, Hope Haven, and Safe Passage in the Total Amount of
$60,000 for Community Development Block Grant (CDBG) Year 2023 Public Services
Funding from April 1, 2023, through March 31, 2024.
Mayor Barnes read the resolution by title only.
MOTION: Alderman Verbic moved to approve the resolution; seconded by Alderman Larson.
Nate Kloster, CEO of the Voluntary Action Center (VAC), spoke to Council about VAC being
eliminated from receiving a CDBG grant due to an error in the application they submitted. He
noted the loss in funding will cause further hardship to those individuals with limited resources.
Mr. Kloster asked Council to consider option 2 as presented in the staff memo, which would adjust
recommended funding amounts for the grantees noted in the title above and allow a portion to be
allocated to VAC.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet. On January 23, 2023, the Council approved the City’s CDBG annual action plan
for the period April 1, 2023, through March 31, 2024, with a part of that plan being dedicated to
the support of public services. The U.S. Department of Housing and Urban Development (HUD)
guidelines cap this portion at 15% of the City’s total annual grant.
Continuing, City Manager Nicklas stated this is a competitive process and the City expects
agencies that apply to provide their area of focus for the funding and why they should be
considered. A committee, made up of City staff, reviews the applications and provides
recommendations for funding. He further stated that he and the committee stand by the original
decision made. Concluding his overview, City Manager Nicklas stated it’s important that agencies
granted funding are expected to submit timely reports; however, not every agency does that.
Alderman Larson asked why some agencies got the full funding amount requested while others
received a reduced amount or no funding at all. City Manager Nicklas replied it’s based on what’s
on the application and that each application was reviewed in a fair, open, and thorough process.
He noted that the City welcomes a more pointed and focused application from VAC next year.
Alderman Perkins asked if there was any dialogue with VAC about the decision. Community
Services Coordinator Jennifer Yochem stated she received a call from VAC after the agenda was
posted and they saw the decision. It was then that she pulled the committee together to reevaluate
the original decision, and upon further review, the committee held firm on that decision because
the application VAC submitted earlier in the year for Human Services funding and the application
they submitted for CDBG funding were too similar and seemed like they were covering the same
program.
Brief discussion ensued between Alderman Perkins and Ms. Yochem.
Alderman Verbic asked it would affect the committee’s decision next year if VAC were to fill out
the application in a different manner. Ms. Yochem replied it would, adding she hopes to introduce
CDBG funding to different applicants during next year’s process.
Alderman Larson asked Mr. Kloster if the two VAC programs are the same, to which he replied
they are separate. The City’s Human Services grant funds the hot food program, while the CDBG
grant funds the cold food program.
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March 27, 2023
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Discussion ensued.
City Manager Nicklas stated that out of fairness, the City can’t negotiate with the applicants after
the fact. Everyone has the same rules and receives the same application and guidelines for how
to apply.
Mayor Barnes commented on the process and why the City can’t negotiate with the agencies
using federal dollars.
Alderman Perkins suggested there should have been room for dialogue, especially since VAC
asked for $15,000 and will now receive nothing, which may lead to them having to eliminate
programs.
City Manager Nicklas stated VAC is a veteran of this process and they applied with language that
wasn’t clear regarding the differences between the hot sack lunch program and the cold sack
lunch program.
Brief discussion ensued.
Alderman Verbic asked if HUD provided a rational for why they dropped their funding amount.
Ms. Yochem replied one of the reasons is because DeKalb’s population has decreased.
Mayor Barnes stated he stands by the committee’s recommendation.
Alderman Faivre stated that moving forward he thinks organizations applying for a grant through
the City should provide the level of funding they receive from other organizations. Ms. Yochem
stated that it’s already a part of the application process. She also noted that she’s been looking
into other grants that VAC might qualify for to supplement funding for the program.
VOTE: Motion carried by a 4-1-3 roll call vote. Aye: Larson, Verbic, Faivre, Barnes. Nay: Perkins.
Absent: Morris, Smith, McAdams. Mayor Barnes declared the motion passed.
2. Resolution 2023-033 Authorizing an Architectural Improvement Program (AIP)
Economic Incentive for Quatro Amigos Venue at 240 E. Lincoln Highway in the Amount
of $25,000.
Mayor Barnes read the resolution by title only. He then recused himself from this item and
Alderman Faivre served as Temporary Chair.
MOTION: Alderman Verbic moved to approve the resolution; seconded by Alderman Larson.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet. The owners of the Quatro Amigos Venue applied for an AIP loan under the TIF
#3 program to install a limestone façade across the Lincoln Highway frontage and additional
exterior lighting. The work is part of an overall remodeling of the former Lincoln Inn Restaurant,
which has been vacant since 2020, to create new space for banquets and private parties. Under
the City’s AIP program, façade improvements and electrical improvements are separately eligible
for up to a 50% reimbursement, not to exceed $25,000. The estimated cost for the exterior
remodeling is $60,000. The City’s Building Department has been consulted and supports the
renovation plans.
Alderman Verbic noted his support the request and then stated further discussion needs to take
place regarding downtown parking and the use of pay stations in order to keep parking fair and
assist the Police Department with overseeing enforcement.
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March 27, 2023
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VOTE: Motion carried by a 4-0-3-1 roll call vote. Aye: Larson, Perkins, Verbic, Faivre. Nay: None.
Absent: Morris, Smith, McAdams. Recused: Barnes. Alderman Faivre declared the motion
passed.
Mayor Barnes returned to the meeting at 6:44 p.m. and briefly commented that he believes this
project will only make downtown DeKalb better.
3. Resolution 2023-034 Approving a Retail Tobacco Store License for Jaah Smoke Shop,
d/b/a Smoke Shop Pipes & Things, 901 Lucinda Avenue, Ste. P.
Mayor Barnes read the resolution by title only.
MOTION: Alderman Verbic moved to approve the resolution; seconded by Alderman Perkins.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet. The owner, Mohammad Silat, has submitted an application for a retail tobacco
store in Unit P at 901 Lucinda Avenue. Retail tobacco stores are defined as a business that either
has 30% or more of its revenue or more than 25% of its floor area devoted to tobacco products
and accessories. On January 9, 2023, the City Council approved a special use permit for this
location on the recommendation of the Planning and Zoning Commission and City staff
(Ordinance 2023-008). If approved, the City will receive an initial issuance fee of $3,735 and
annual renewal fees of $350.
There were no questions or comments from Council.
VOTE: Motion carried by a 5-0-3 roll call vote. Aye: Larson, Perkins, Verbic, Faivre, Barnes. Nay:
None. Absent: Morris, Smith, McAdams. Mayor Barnes declared the motion passed.
4. Resolution 2023-035 Authorizing a Professional Services Agreement with Stantec
Architecture, Inc. for Architectural and Engineering Design of a Transit Maintenance
and Operations Facility in an Amount Not to Exceed $2,990,792.
Mayor Barnes read the resolution by title only.
MOTION: Alderman Perkins moved to approve the resolution; seconded by Alderman Faivre.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet. Stantec Architecture has submitted a professional services agreement for the
value of the design contract for the new transit center in a not-to-exceed amount of $2,990,792,
which is approximately 12% of the projected construction costs. The greater share of the funding
for this project has already been secured from federal and state (IDOT) sources and budgeted in
the Transportation Fund in 2023. Other capital grant awards have been committed to the transit
center project and the City’s Transit staff are preparing an application for further facility funding
through the Federal Transit Administration’s 5339b Buses and Facilities Competitive Program.
Stantec’s design schedule anticipates final design documents by June 1, 2024, with the
construction Request for Proposals released by July 1, 2024. Further conversation is needed
with the consulting firm to formulate an aggressive timeline for the construction phase and
completion.
Alderman Verbic stated he supports the agreement but wants to confirm that the entire project
will be cost neutral to the taxpayers of DeKalb. City Manager Nicklas replied as of right now we’re
not using any general operating funds.
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March 27, 2023
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Alderman Verbic then asked if additional costs are anticipated. City Manager Nicklas replied we’re
trying to keep the design within the state and federal fiscal support.
VOTE: Motion carried by a 5-0-3 roll call vote. Aye: Larson, Perkins, Verbic, Faivre, Barnes. Nay:
None. Absent: Morris, Smith, McAdams. Mayor Barnes declared the motion passed.
5. Resolution 2023-036 Authorizing the Waiver of Competitive Bidding and Awarding the
Purchase of Three Cardiac Monitors and Additional Items to Place the Monitors in
Service from Zoll Medical Corporation in an Amount Not to Exceed $93,361.11 Using
Ground Emergency Medical Transportation (GEMT) Funding (Fund 130).
Mayor Barnes read the resolution by title only.
MOTION: Alderman Perkins moved to approve the resolution; seconded by Alderman Larson.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet. The Illinois Department of Public Health (IDPH) requires cardiac monitors in all
front line, advanced life support (ALS) vehicles. Currently the Fire Department has six Zoll X-
series monitors - four that were purchased in 2016 and two in 2020. The Fire Department is
requesting authorization to purchase three new Zoll cardiac monitors to outfit three front line
engines (“first out” at each station) to remain compliant with IDPH requirements. The Fire
Department is also requesting the waiver of competitive bidding and approval of the purchase of
three Series X cardiac monitors, cuff kits, and batteries from Zoll Medical Corporation to match
up with the existing monitors, as well as additional training. A savings of $9,169.65 can be realized
if the order is placed before a price increase on April 1.
There were no questions or comments from Council.
VOTE: Motion carried by a 5-0-3 roll call vote. Aye: Larson, Perkins, Verbic, Faivre, Barnes. Nay:
None. Absent: Morris, Smith, McAdams. Mayor Barnes declared the motion passed.
6. Resolution 2023-037 Authorizing the Purchase of a Set of Six Steril Koni Column Lifts
with Appropriate Accessories from Safetylane Automotive Equipment in an Amount
Not to Exceed $101,092.12 Utilizing Ground Emergency Medical Transportation (GEMT)
Funding (Fund 130).
Mayor Barnes read the resolution by title only.
MOTION: Alderman Faivre moved to approve the resolution; seconded by Alderman Larson.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet. In recent years the Fire Department has out-sourced preventative maintenance
and repairs on its front-line ambulances and engines, however, these contractual costs have been
rising. In FY2021 the overall outsourcing of the Fire Department’s vehicle repairs totaled over
$87,000 and in FY2022 the total increased to about $92,000.
In recent years, testing agencies have certified “mobile” lifts that can be placed anywhere in a
shop on a firm surface. Instead of one large hydraulic lift upon that the mechanic drives, the mobile
approach involves four or six separate column lifts that raise a vehicle simultaneously. This type
of equipment is gaining popularity in test lanes and other smaller shops and carries all the
requisite safety ratings. The quote provides a set of six lifts with related electrical control boxes
on each column. The overall lift rating – 111,000 pounds – is sufficient to raise the Department’s
extension ladder truck evenly and with ease.
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March 27, 2023
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Assistant Public Works Director Andy Raih and Fire Chief Mike Thomas have conceived this
potential collaboration and longer-term cost savings. The quote from Safetylane Automotive
Equipment can be covered by an amendment to the FY2023 GEMT budget, which has adequate
reserves for this expenditure. Further, a dedicated employee who can focus time on the steady
pace of repairs on the Fire fleet, without diminishing the mechanical output of the Public Works
garage is needed. Mr. Raih and Chief Thomas have proposed the use of available funding from
the Fire Department’s budget, which is sufficient to hire a qualified mechanic within the Public
Works Department for the balance of the current fiscal year.
Alderman Perkins stated he applauds the creativity and asked for confirmation that the shift in
costs will be budget neutral. City Manager Nicklas stated that’s what we’re aiming for.
Brief discussion ensued.
Alderman Larson asked about additional supplies needed for the repairs. City Manager Nicklas
replied there will be some needed supplies since the work is being done in house, which would
be needed either way.
Alderman Larson then asked if the funding for the new mechanic would cover the employment
package (health insurance, etc.). City Manager Nicklas replied it’s dependent upon the
employee’s needs.
VOTE: Motion carried by a 5-0-3 roll call vote. Aye: Larson, Perkins, Verbic, Faivre, Barnes. Nay:
None. Absent: Morris, Smith, McAdams. Mayor Barnes declared the motion passed.
7. Resolution 2023-038 Approving an Agreement for Architectural/Engineering, Planning
and Special Services, and Design Phase Services with Crawford, Murphy and Tilly, Inc.
for Project DKB-4924 for the Removal and Replacement of a Portion of the Aircraft
Parking Apron at the DeKalb Taylor Municipal Airport in an Amount Not to Exceed
$47,000 (Airport Fund 650-00-00-83900).
Mayor Barnes read the resolution by title only.
MOTION: Alderman Faivre moved to approve the resolution; seconded by Alderman Verbic.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet. Project DKB-4924 is scheduled in 2024 to remove and replace a portion of the
aircraft parking apron at the DeKalb Taylor Municipal Airport at the total estimated cost of
$940,000. The City’s budgeted share of this cost is 5%, or $47,000, and covers a portion of the
design cost for this repair work.
There were no questions or comments from Council.
VOTE: Motion carried by a 5-0-3 roll call vote. Aye: Larson, Perkins, Verbic, Faivre, Barnes. Nay:
None. Absent: Morris, Smith, McAdams. Mayor Barnes declared the motion passed.
8. Resolution 2023-039 Approving an Agreement for Architectural/Engineering, Planning
and Special Services, and Design Phase Services with Crawford, Murphy and Tilly, Inc.
for Project DKB-5063 for the Rehabilitation of Runway 9/27 at the DeKalb Taylor
Municipal Airport in an Amount Not to Exceed $132,000 (Airport Fund 650-00-00-83900).
Mayor Barnes read the resolution by title only.
MOTION: Alderman Faivre moved to approve the resolution; seconded by Alderman Verbic.
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March 27, 2023
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City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet. Project DKB-5063 will rehabilitate runway 9/27 at the DeKalb Taylor Municipal
Airport (DTMA) for a total estimated cost of $2,640,000, including the City’s 5% contribution of
$132,000 for design purposes.
Referencing the significant closures that took place during construction work for another DTMA
project, Alderman Faivre asked if a specific mitigation to minimize closures during this project
could be put in place. Airport Manager Renee Riani replied that the COVID pandemic caused
issues with the subcontractors during the project Alderman Faivre referenced, which in turn
caused unplanned closures at the DTMA. She further stated that some of the lost time has already
been mitigated with another project.
9. Resolution 2023-041 Approving an Agreement for a Deed in Lieu of Foreclosure (807
Oak Street).
Mayor Barnes read the resolution by title only.
MOTION: Alderman Verbic moved to approve the resolution; seconded by Alderman Faivre.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet. The house at 807 Oak Street was an eligible candidate for demolition under the
IHDA Strong Communities Program Grant. Community Services Coordinator Jennifer Yochem,
City Attorney Matthew Rose, Director of Streets and Facilities Andy Raih, and the City’s Building
Department have collaborated in the identification of this property, its qualification under the IHDA
program, and the demolition of the distressed home. Approval of this agreement would allow the
City to accept a deed to the property in lieu of foreclosing on its demolition lien of approximately
$17,750. The property is now vacant, but its lot size is too small to allow for the development of a
single-family home under the UDO’s existing regulations. Nevertheless, the City hopes to restore
the property to the tax rolls in the near future.
There were no questions or comments from Council.
VOTE: Motion carried by a 5-0-3 roll call vote. Aye: Larson, Perkins, Verbic, Faivre, Barnes. Nay:
None. Absent: Morris, Smith, McAdams. Mayor Barnes declared the motion passed.
L. ORDINANCES – SECOND READING
There were none.
M. ORDINANCES – FIRST READING
1. Ordinance 2023-016 Amending Chapter 38 “Intoxicating Liquors”, Section 38.27
“Gambling Devices”, as it Pertains to Video Gaming Establishments and Video Gaming
Terminals.
Mayor Barnes read the ordinance by title only.
MOTION: Alderman Verbic moved to approve first reading of the ordinance; seconded by
Alderman Faivre.
John Guevara noted that funds collected from video gaming has helped smaller communities
during this tough time. He encouraged the Council not to rush into deciding which DeKalb
businesses should be allowed to have video gaming terminals and which shouldn’t, noting he’d
be happy to discuss their priorities for DeKalb and work together to come to a mutual conclusion.
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March 27, 2023
Page 9 of 10
Dwayne Brown stated DeKalb doesn’t need unnecessary and restructured regulations regarding
video gaming establishments (VGEs), adding that the free market does a better job of determining
the proper number of VGEs allowed in a business than the Council does. He further stated that
the additional income from these establishments would help relieve the tax burden on taxpayers.
City Manager Nicklas provided an overview of this item based on the information provided in the
agenda packet. At the March 13, 2023, meeting, the Council built a consensus around general
preferences with respect to video gaming terminals (VGTs) in DeKalb. They included limiting the
number of VGEs to 10 (with the exception of Blue Ridge), allowing businesses with a Bar liquor
license to have a maximum of six VGTs, no VGTs in gas stations, food and fuel establishments,
or liquor stores, and the prohibition of VGT licenses in current and future businesses with a
Restaurant liquor license.
Alderman Verbic asked how many other businesses would be eligible for video gaming. City
Manager Nicklas stated there are currently five businesses with Bar liquor licenses that would
become eligible if Council were to approve this ordinance.
Discussion ensued.
Alderman Verbic stated he doesn’t like that the State of Illinois relies on gambling to fund essential
services, but we could make the most of it if the captured funds are dedicated to gambling
addiction and/or human services.
Mayor Barnes stated he doesn’t think it’s up to the City to create a service dedicated to gambling
addiction, adding it would be a service that should be implemented through a non-profit
organization.
Brief discussion ensued.
Alderman Larson stated DeKalb needs more actual taxpayers living here, adding she’d like those
looking for a place to live to see DeKalb as a good place to raise a family. She isn’t saying get rid
of gambling all together, but DeKalb also doesn’t need video gaming every quarter mile on
Sycamore Road and there needs to be a balance.
Mayor Barnes stated there’s been a lot of conversation about this topic and doesn’t feel it’s been
rushed. He added that he thinks this ordinance is a good compromise based on all opinions.
VOTE: Motion carried by a 5-0-3 roll call vote. Aye: Larson, Perkins, Verbic, Faivre, Barnes. Nay:
None. Absent: Morris, Smith, McAdams. Mayor Barnes declared the motion passed.
MOTION: Alderman Larson moved to waive second reading of the ordinance and approve;
seconded by Alderman Faivre.
VOTE: Motion carried by a 5-0-3 roll call vote. Aye: Larson, Perkins, Verbic, Faivre, Barnes. Nay:
None. Absent: Morris, Smith, McAdams. Mayor Barnes declared the motion passed.
Alderman Verbic asked if this would be a part of a budget discussion where Council could provide
direction set aside a specific amount of future proceeds from gaming toward human services. City
Manager Nicklas replied that the funds currently go into the General Fund, adding that perhaps
future requests for proposals for human services funding could include a special service such as
gambling addition recovery.
Mayor Barnes stated this is a conversation he’d like to have in the future.
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March 27, 2023
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City Attorney Rose stated the State of Illinois dedicates a portion of the money earned through
video gaming to gambling addiction, but that wouldn’t preclude the City from doing something
similar.
Brief discussion ensued.
Alderman Verbic asked for a report on the funding provided by the state to gambling addiction.
City Attorney Rose stated he would look it up.
N. REPORTS AND COMMUNICATIONS
1. Council Member Reports.
Alderman Faivre reported that yard waste pick-up begins on April 1.
Alderman Larson reported on her attendance at the recent swearing in ceremony of two new
firefighters.
Mayor Barnes reported on recent meetings and events he’s attended, including the B.L.A.C. Inc.
grand opening, guesting on the WLBK radio program, the unveiling of the world’s largest
snowflake at Northern Illinois University (NIU), cleaning up the “L” (City owned property located
at Blackhawk Road and Hillcrest Drive) with NIU fraternities, attending a Citizens’ Community
Enhancement Commission meeting regarding the creation of the City Hall mural, and meeting
with Congresswoman Underwood and State Representative Keicher.
2. City Manager Report.
City Manager Nicklas thanked Alderman Larson for her attendance at swearing in ceremonies for
the City’s Fire and Police Departments, noting that all Council members are welcome. He also
reported that an RFP has been issued for DeKalb’s refuse collection and a report on the proposal
received for the development of the “L” will be brought to council at the April 10, 2023, meeting.
O. EXECUTIVE SESSION
There was none.
P. ADJOURNMENT
MOTION: Alderman Faivre moved to adjourn the meeting; seconded by Alderman Perkins.
VOTE: Motion carried by a 5-0-3 voice vote. Aye: Larson, Perkins, Verbic, Faivre, Barnes. Nay:
None. Absent: Morris, Smith, McAdams. Mayor Barnes declared the motion passed and
adjourned the meeting at 7:33 p.m.
Respectfully submitted,
_______________________________
Ruth A. Scott, Recording Secretary
Minutes approved by the City Council on April 10, 2023.
Click here to view the agenda packet for the March 27, 2023, Regular City Council meeting.
Click here to view the video recording of the March 27, 2023, Regular City Council meeting.
Agenda
DEKALB CITY COUNCIL AGENDA
REGULAR MEETING
MARCH 27, 2023
6:00 P.M.
DeKalb Public Library
Yusunas Meeting Room
309 Oak Street
DeKalb, Illinois 60115
Pursuant to Chapter 2 “City Council”, Section 2.04 “Council Meetings”, persons wishing to address the City
Council during this meeting are required to register with the Recording Secretary by filling out and
submitting a Speaker Request form, copies of which are located on the table just outside the meeting room,
along with copies of the agenda. Comments will be limited to three (3) minutes. Further information for
addressing the City Council can be found on the Speaker Request form.
A. CALL TO ORDER AND ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. APPROVAL OF THE AGENDA
D. PRESENTATIONS
1. Proclamation: Vietnam Veterans Day 50th Anniversary – March 29, 2023.
E. PUBLIC PARTICIPATION
F. APPOINTMENTS
None.
G. APPROVAL OF THE MINUTES
1. Minutes of the Regular City Council Meeting of March 13, 2023.
H. CONSENT AGENDA
1. Accounts Payable and Payroll through March 13, 2023, in the Amount of
$2,420,643.63.
2. Freedom of Information Act (FOIA) Report – February 2023.
3. Resolution 2023-031 Authorizing the Approval of Certain Executive Session
Minutes and the Destruction of Certain Verbatim Recordings. (click here for additional
information)
4. Resolution 2023-032 Authorizing a Workers’ Compensation Lump Sum Petition and
Order in the Amount of $22,054.76 (Elise Dusek). (click here for additional information)
Assistive services, including hearing assistance devices, available upon request.
COVID-19 Notice: The corporate authorities of the City of DeKalb intend to conduct this meeting in-person with a physically present quorum that is open
to the public and in compliance with all applicable public health requirements. Pursuant to current public health guidelines, persons attending this meeting
are not required to wear protective face masks/coverings.
Regular Meeting Agenda
March 27, 2023
Page 2 of 8
I. PUBLIC HEARINGS
None.
J. CONSIDERATIONS
None.
K. RESOLUTIONS
1. Resolution 2023-033 Authorizing an Architectural Improvement Program (AIP)
Economic Incentive for “Quatro Amigos Venue” at 240 E. Lincoln Highway in the
Amount of $25,000.
City Manager’s Summary: The owners of “Quatro Amigos Venue” (formerly The Lincoln Inn)
at 240 E. Lincoln Highway have applied for an AIP loan under the TIF #3 program to install a
limestone façade across the Lincoln Highway frontage, and additional exterior lighting. The
stone pieces will be 8’x24” in size as depicted in the attached rendering. The work is part of
an overall remodeling of the former restaurant to create new space for banquets and private
parties.
The space at 240 E. Lincoln Highway has been vacant since 2020. Under the City’s AIP
program, façade improvements and electrical improvements are separately eligible for up to
a 50% reimbursement, not to exceed $25,000. The owners propose to remove the existing,
exterior wood siding and prepare the subsurface for the stone installation. The estimated cost
for the exterior remodeling is $60,000.
The City’s Building Department has been consulted and supports the renovation plans. The
forgivable loan of $25,000 would be funded by the TIF#3 Fund (262-00-00-69199).
City Council approval is recommended. (click here for additional information)
2. Resolution 2023-034 Approving a Retail Tobacco Store License for Jaah Smoke
Shop, d/b/a Smoke Shop Pipes & Things, 901 Lucinda Avenue, Ste. P.
City Manager’s Summary: Mohammad Silat has submitted an application for a retail tobacco
store in Unit P at 901 Lucinda Avenue. Retail tobacco stores are defined as a business that
either has 30% or more of its revenue or more than 25% of its floor area devoted to tobacco
products and accessories. On January 9, 2023, the City Council approved a special use permit
for this location on the recommendation of the Planning and Zoning Commission and City staff
(Ordinance 2023-008).
If the license is approved, the City will receive an initial issuance fee of $3,735 and annual
renewal fees of $350.
City Council approval is recommended. (click here for additional information)
3. Resolution 2023-035 Authorizing a Professional Services Agreement with Stantec
Architecture, Inc. for Architectural and Engineering Design of a Transit Maintenance
and Operations Facility in an Amount Not to Exceed $2,990,792.
City Manager’s Summary: Following the recommendation of the Transit Site Selection
Committee on October 10, 2022 (Resolution 2022-100), the City Council approved the
Assistive services, including hearing assistance devices, available upon request.
COVID-19 Notice: The corporate authorities of the City of DeKalb intend to conduct this meeting in-person with a physically present quorum that is open
to the public and in compliance with all applicable public health requirements. Pursuant to current public health guidelines, persons attending this meeting
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Regular Meeting Agenda
March 27, 2023
Page 3 of 8
selection of a new transit center site along Dresser Road near Annie Glidden Road. The
property is currently owned by the City of DeKalb and has a gross area of about 35 acres.
The proposed facility has an estimated cost in present day dollars of $20-25 million for
approximately 50,000 square feet of functional space under roof, accompanied by 210,000
square feet of shielded outdoor storage and grounds, plus storm-water detention and a variety
of circulation driveways and parking areas for both buses, employees, and guests.
Stantec Architecture was awarded the architectural consulting contract in May 2019. The firm
has submitted a professional services agreement for the value of the design contract in a not-
to-exceed amount of $2,990,792, which is approximately 12% of the projected construction
costs – typical for the industry and for such a specialized facility. The Stantec scope and
pricing proposal is appended to this Agenda in its entirety.
The greater share of the funding for this project has already been secured from federal and
state (IDOT) sources and budgeted in the Transportation Fund (Contractual Services: 200-
30-37-6380) in 2023. Other capital grant awards committed to the transit center project are
shown in the table below:
Transit Facility Capital Grant Awards
Award
Capital Grant Awarding Agency Amount Spent Remaining
CAP 19 Downstate Transit
IDOT $ 150,000 $ 6,336 $ 143,664
Improvement Fund (DTIF) Grant
Federal Transit
Fed IL-90-X735 $ 864,742 $76,935 $ 787,807
Administration
Il 2013 DTIF Grant IDOT $ 2,850,000 $ 0 $ 2,850,000
Rebuild I Grant IDOT $ 5,000,000 $ 0 $ 5,000,000
Rebuild II Grant IDOT $12,000,000 $ 0 $12,000,000
Total: $20,864,742 $83,271 $20,781,471
The $83,271 spent thus far is associated with expenses invoiced by Stantec for the site
selection process in 2021 and 2022 and also accounts for Phase 1 of the Facility Design
Project.
As of March 27, 2023, the available funding for both facility design and construction is
$20,781,471. Assuming approval of this agreement, up to $2,990,792 will be allocated for the
design, leaving the remaining $17,790,679 for site development and construction costs.
Additionally, the City’s Transit staff are preparing an application for further facility funding of
$10,000,000 through the Federal Transit Administration’s 5339b Buses and Facilities
Competitive Program. The purpose of this grant application is to allow for more “headroom”
in the facility construction. Although the design plans will aim for a $25 million facility, the plans
will be scalable to match the ultimate available funding. Should funding be awarded through
the 5339 program, this important funding would be available in July 2023. Further, the Stantec
services agreement includes assistance by the consultant in the City’s application for
additional grant support.
Stantec’s design schedule anticipates final design documents by June 1, 2024, with the
construction RFP (request for proposals) released by July 1, 2024. Further conversation is
needed with the consulting firm to formulate an aggressive timeline for the construction phase
and completion.
City Council approval is recommended. (click here for additional information)
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COVID-19 Notice: The corporate authorities of the City of DeKalb intend to conduct this meeting in-person with a physically present quorum that is open
to the public and in compliance with all applicable public health requirements. Pursuant to current public health guidelines, persons attending this meeting
are not required to wear protective face masks/coverings.
Regular Meeting Agenda
March 27, 2023
Page 4 of 8
4. Resolution 2023-036 Authorizing the Waiver of Competitive Bidding and Awarding
the Purchase of Three Cardiac Monitors and Additional Items to Place the Monitors
in Service from Zoll Medical Corporation in an Amount Not to Exceed $93,361.11
Using Ground Emergency Medical Transportation (GEMT) Funding (Fund 130).
City Manager’s Summary: The Illinois Department of Public Health (IDPH) requires cardiac
monitors in all front line, advanced life support (ALS) vehicles. Currently the Fire Department
has six Zoll X-series monitors: four were purchased in 2016 and two in 2020. These monitors
equip the department’s six ALS ambulances. The Fire Department is requesting authorization
to purchase three new Zoll cardiac monitors to outfit the Department’s three front line engines
(“first out” at each station) to remain compliant with IDPH requirements.
Further, the Fire Department requests that the City Council waive competitive bidding and
approve the purchase of three Series X cardiac monitors, cuff kits, and batteries from Zoll
Medical Corporation to match up with the existing monitors (and applicable training). A savings
of $9,169.65 (about 10%) can be realized if the order is placed before a price increase on
April 1.
City Council approval is recommended. (click here for additional information)
5. Resolution 2023-037 Authorizing the Purchase of a Set of Six Steril Koni Column
Lifts with Appropriate Accessories from Safetylane Automotive Equipment in an
Amount Not to Exceed $101,092.12 Utilizing Ground Emergency Medical
Transportation (GEMT) Funding (Fund 130).
City Manager’s Summary: In recent years the Fire Department has out-sourced preventative
maintenance and repairs on its front-line ambulances and engines. These contractual costs
have been rising. In FY2021 the overall outsourcing of the Fire Department’s vehicle repairs
totaled over $87,000 and in FY2022 the total increased to about $92,000. Until the City’s
enrollment in the GEMT program, an essential requirement for bringing more of the heavy-
duty repair costs in-house has been the cost of a separate vehicle lift. In-ground lifts are very
expensive and would take up limited space in the City’s maintenance shop.
In recent years, testing agencies have certified “mobile” lifts that can be placed anywhere in
a shop on a firm surface. Instead of one large hydraulic lift upon which the mechanic drives
the vehicle, the mobile approach involves four or six separate column lifts that raise a vehicle
simultaneously. As the name of the vendor – Safetylane – suggests, this type of equipment is
gaining popularity in test lanes and other smaller shops and carries all the requisite safety
ratings. The attached quote provides a set of six lifts with the related electrical control boxes
on each column. The overall lift rating – 111,000 pounds – is sufficient to raise the
Department’s extension ladder truck (“Rip Roaring”) evenly and with ease.
Assistant Public Works Director Andy Raih and Fire Chief Mike Thomas conceived this
potential collaboration and longer-term cost savings. The quote from Safetylane Automotive
Equipment of Maxwell, Indiana, is $101,092.12, which can be covered by an amendment to
the FY2023 GEMT budget, which has adequate reserves for this expenditure.
A related question is whether the collaboration offers a dedicated employee who can focus
time on the steady pace of repairs on the Fire fleet, without diminishing the mechanical output
of the Public Works garage. Assistant Director Raih and Chief Thomas have proposed the
following:
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Regular Meeting Agenda
March 27, 2023
Page 5 of 8
The FY2023 Fire Department budget includes $75,000 in line item 100-25-28-61700 for
contractual maintenance and repair of Fire vehicles. To date, the Fire Department line item
has incurred $19,583 in contractual expenses.
The remaining $55,417 is sufficient to hire a qualified mechanic within the Public Works
Department for the balance of the current fiscal year. This mechanic’s first duty – barring a
more pressing emergency – would be the repair of the routine line-up of Fire fleet vehicles
in any given week.
City Council approval of the new column lifts and personnel commitment in FY2023 is
recommended. The FY2023 Budget amendment can be brought forward to the Council later
this Spring as a few other FY2023 fiscal commitments are clearer. (click here for additional
information)
6. Resolution 2023-038 Approving an Agreement for Architectural/Engineering,
Planning and Special Services, and Design Phase Services with Crawford, Murphy
and Tilly, Inc. for Project DKB-4924 for the Removal and Replacement of a Portion
of the Aircraft Parking Apron at the DeKalb Taylor Municipal Airport in an Amount
Not to Exceed $47,000 (650-00-00-83900).
City Manager’s Summary: On February 13, 2023, the City Council approved the 2024-2028
Airport Transportation Improvement Project (TIP). On that TIP, Project DKB-4924 is
scheduled in 2024 to remove and replace a portion of the aircraft parking apron at the DeKalb
Taylor Municipal Airport at the total estimated cost of $940,000. The City’s budgeted share of
this cost is 5%, or $47,000, and covers a portion of the design cost for this repair work.
To begin the project, Council needs to approve the attached Illinois Department of
Transportation, Division of Aeronautics (IDOT-DOA), Standard Agreement for Consultant
Services at Illinois Airports for Architectural/Engineering (A/E), Planning and Special Services
with Crawford, Murphy and Tilly, Inc. IDOT-DOA has reviewed and approved the Planning
and Special Services and Design Phase Services agreement.
City Council approval is recommended. (click here for additional information)
7. Resolution 2023-039 Approving an Agreement for Architectural/Engineering,
Planning and Special Services, and Design Phase Services with Crawford, Murphy
and Tilly, Inc. for Project DKB-5063 for the Rehabilitation of Runway 9/27 at the
DeKalb Taylor Municipal Airport in an Amount Not to Exceed $132,000 (650-00-00-
83900).
City Manager’s Summary: As part of the 2024-2028 Airport TIP plan approved by the Council
in February, the Council approved Project DKB-5063 to Rehabilitate Runway 9/27 at DeKalb
Taylor Municipal Airport for a total estimated cost of $2,640,000, including the City’s 5%
contribution of $132,000 for design purposes. To begin the project, the Council needs to
approve the attached IDOT-DOA Standard Agreement for Consultant Services at Illinois
Airports for Architectural/Engineering (A/E), Planning and Special Services with Crawford,
Murphy and Tilly, Inc. IDOT-DOA has reviewed and approved the Planning and Special
Services and Design Phase Services agreement.
The DeKalb Airport Runway 9/27 (4,201’x75’) supports the full range of general aviation
aircraft, from small piston-powered single-engine flight training aircraft through larger
corporate, charter, and cargo aircraft that regularly frequent the airport. Runway 9/27 was
newly constructed and completed in 2000. During the 23-year life of this second runway, the
Assistive services, including hearing assistance devices, available upon request.
COVID-19 Notice: The corporate authorities of the City of DeKalb intend to conduct this meeting in-person with a physically present quorum that is open
to the public and in compliance with all applicable public health requirements. Pursuant to current public health guidelines, persons attending this meeting
are not required to wear protective face masks/coverings.
Regular Meeting Agenda
March 27, 2023
Page 6 of 8
pavement has exceeded its design life as reported in the most recent IDOT-contracted
Pavement Condition Index (PCI) survey performed in 2020 which rated the runway pavement.
The runway pavement has shown distresses related to alligator cracking, block cracking,
longitudinal cracking, transverse cracking, raveling, and general weathering impacts normal
for a pavement of this age. The estimated PCI value of 52/100 is well below the 70/100
minimum, indicating that rehabilitation is warranted.
City Council approval of the attached resolution is recommended. (click here for additional
information)
8. Resolution 2023-040 Authorizing Subrecipient Agreements with Children's
Learning Center, Elder Care Services, Hope Haven, and Safe Passage in the Total
Amount of $60,000 for Community Development Block Grant (CDBG) Year 2023
Public Services Funding from April 1, 2023, through March 31, 2024.
City Manager’s Summary: As Community Services Coordinator Jennifer Yochem writes in her
attached memorandum, on January 23, 2023, the Council approved the City’s Community
Development Block Grant (CDBG) annual action plan for the period April 1, 2023, through
March 31, 2024. A part of that plan was dedicated to the support of “public services,” i.e.,
other agencies providing direct services to qualified residents. The U.S. Department of
Housing and Urban Development (HUD) guidelines cap this portion at 15% of the City’s total
annual grant. The following agencies are recommended for funding:
Funding Recommended
Agency Program Description Requested Funding
Children’s Learning Subsidies to low-income families for $15,000 $15,000
Center (CLC) transportation of children between their homes
and/or school and day care.
Elder Care Operating funds for the Choices for Care $10,000 $ 10,000
Services (ECS) program for elderly individuals to assess their
needs and link them with appropriate agencies,
benefits, and services.
Hope Haven Operating funds for emergency shelter services $20,000 $18,000
for homeless individuals and families.
Safe Passage Operating funds for emergency shelter services $20,000 $17,000
for victims of domestic violence and their
children.
Voluntary Action Funds to provide cold, frozen, and/or shelf-stable $15,000 $0
Center (VAC) meals and/or supplements for low-income
seniors who reside in subsidized housing in the
City.
Total: $80,000 $60,000
City Council approval is recommended. (click here for additional information)
9. Resolution 2023-041 Approving an Agreement for a Deed in Lieu of Foreclosure (807
Oak Street).
City Manager’s Summary: For the past four years, the City has demolished abandoned and
distressed properties with Illinois Housing Development Association (IHDA) monies or federal
Community Development Block Grant (CDBG) monies to remove blighted structures from
older neighborhoods and to provide an opportunity for local families to purchase a vacant lot
on which to build an affordable home. A distressed home at 807 Oak Street was an eligible
candidate for demolition under the IHDA Strong Communities Program Grant. Jennifer
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Regular Meeting Agenda
March 27, 2023
Page 7 of 8
Yochem, the City’s Community Services Coordinator, City Attorney Matthew Rose, Director
of Streets and Facilities Andy Raih, and the City’s Building Department have collaborated in
the identification of this property, its qualification under the IHDA program, and the demolition
of the distressed home.
The attached agreement is for the City to accept a deed to the property in lieu of foreclosing
on its demolition lien of approximately $17,750. The property is now vacant, but its lot size is
too small to allow for the development of a single-family home under the UDO’s existing
regulations. Nevertheless, the City hopes to restore the property to the tax rolls in the near
future.
City Council approval is recommended. (click here for additional information)
L. ORDINANCES – SECOND READING
None.
M. ORDINANCES – FIRST READING
1. Ordinance 2023-016 Amending Chapter 38 “Intoxicating Liquors”, Section 38.27
“Gambling Devices”, as it Pertains to Video Gaming Establishments and Video
Gaming Terminals.
City Manager’s Summary: At the last regular meeting of the DeKalb City Council on March
13, the Council built a consensus around the following general preferences with respect to
video gaming terminals in the City of DeKalb:
1. A working limit of 10 licensed video gaming establishments (VGEs). The years-long
deferrals of the Blue Ridge licenses and the delays in state licensing for other Council-
approved VGEs have confounded the best efforts to establish a hard line between
conditional and fully licensed VGEs.
With a further extension for the Blue Ridge licensure (through Resolutions 2023-022 and
Resolution 2023-2023) on March 13, the current limit of 10 has been met, but the Council
has additionally permitted the conditional licensure for CJ’s Gaming Bar, pending approval
of a state gaming license.
2. The allowance of VGTs in businesses holding a Bar liquor license.
There are five existing businesses that would be eligible that presently do not have VGTs
– Keg & Kernel, La Calle, Lord Stanley’s, Tapa La Luna, and The Grove Tavern.
New Bar liquor licenses could apply for VGTs, which would be vetted by Council prior to
issuance.
3. No VGTs in gas stations, food and fuel establishments, or liquor stores.
4. Prohibition of VGT licenses in current and future restaurants.
5. The maximum number of VGTs in any licensed establishment shall be six.
If approved, the attached ordinance would codify these preferences. City Council approval
is recommended. (click here for additional information)
Assistive services, including hearing assistance devices, available upon request.
COVID-19 Notice: The corporate authorities of the City of DeKalb intend to conduct this meeting in-person with a physically present quorum that is open
to the public and in compliance with all applicable public health requirements. Pursuant to current public health guidelines, persons attending this meeting
are not required to wear protective face masks/coverings.
Regular Meeting Agenda
March 27, 2023
Page 8 of 8
N. REPORTS AND COMMUNICATIONS
1. Council Member Reports.
2. City Manager Report.
O. EXECUTIVE SESSION
None.
P. ADJOURNMENT
REGULAR AGENDA PACKET
MARCH 27, 2023
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COVID-19 Notice: The corporate authorities of the City of DeKalb intend to conduct this meeting in-person with a physically present quorum that is open
to the public and in compliance with all applicable public health requirements. Pursuant to current public health guidelines, persons attending this meeting
are not required to wear protective face masks/coverings.