Foreign Fire Insurance Tax Board

MINUTES CITY OF DEKALB Foreign Fire Insurance Tax Board December 3, 2018 The Foreign Fire Insurance Tax Board held a Special Meeting on December 3, 2018 in the Ellwood Conference Room, 200 S. Fourth Street, DeKalb, Illinois. Matt Klotz, Chairman of the Board called the meeting to order at 8:10 a.m. A. ROLL CALL Chairman Matt Klotz called the roll and the following members of the Foreign Fire Insurance Tax Board were present: Trevor Chilton, Jeff McMaster, Matt Klotz, Matt Holuj, and Bob Terry. Member absent at roll call: Jason Pavlak and Jared Thorp. Others present were: Staff Liaison and Recording Secretary Traci Lemay B. APPROVAL OF THE AGENDA – ADDITIONS / DELETIONS A Motion was made by Matt Holuj to approve the Agenda with the following amendments: • Change F4 to Receive and File and • Move F4 before F3. Said Motion was seconded by Trevor Chilton and unanimously approved by the Board. C. PUBLIC PARTICIPATION City of DeKalb IT Director Marc Thorson asked for input from the Board on items they would like to see changed or added to the City of DeKalb website. Civic Plus, the website software firm, as part of their contract is scheduled to do an update in 2019. Content items are due by February. Intern Jason Blumenthal attended the meeting with Marc Thorson. D. APPROVAL OF MINUTES Jeff McMaster left the meeting at 8:30 a.m. A quorum was still present, so meeting continued. A Motion was made by Matt Holuj to approve the minutes of the August 27, 2018 regular meeting and the September 24, 2018 special meeting. Said Motion was seconded by Trevor Chilton and unanimously approved by the Board. Foreign Fire Insurance Tax Board December 3, 2018 Page 2 of 3 E. OLD BUSINESS Review of Completed and Pending Purchases from 2018 Station 2 remodel of the back office area is still pending completion. All other items approved for purchase in 2018 have been completed. F. NEW BUSINESS Jeff McMaster returned to the meeting at 8:37 a.m. Treasurer’s Report and Accounts Payable A Motion was made by Trevor Chilton to approve the Treasurer’s report dated November 20, 2018. Said Motion was seconded by Matt Holuj and unanimously approved by the Board by roll call. Accounts Payable A Motion was made by Trevor Chilton to authorize the payment of the bills as detailed on the monthly budget reports. Said Motion was seconded by Bob Terry and unanimously approved by the Board by roll call. Receive and File of 2019 Items to Purchase List A Motion was made by Trevor Chilton to receive and file the 2019 Items to Purchase list. Said Motion was seconded by Matt Holuj and unanimously approved by the Board by roll call. New Purchases A Motion was made by Trevor Chilton to purchase the following items from the 2019 Items to Purchase List: Kitchen Chairs for Station 1 Kitchen Table for Station 1 Carpet cleaning of all 3 stations and chairs 6 Water Blades 3 Portable Suction Units Shelving for Bunks at Station 1 New York Hook for Engine 2 Amazon fire Stick for each station Said Motion was seconded by Matt Holuj and approved 4-1 by the board by roll call. Bob Terry was the dissenting vote. 20119 Budget A Motion was made by Trevor Chilton to approve the 2019 Foreign Fire Insurance Tax Board budget submitted to City of DeKalb. Said Motion was seconded by Matt Holuj and unanimously approved by the Board by roll call. Foreign Fire Insurance Tax Board December 3, 2018 Page 3 of 3 2019 Meeting Schedule A Motion was made by Matt Holuj to approve February 4, May 13, August 19, and November 25 as the scheduled quarterly meeting dates for 2019. Said Motion was seconded by Trevor Chilton and unanimously approved by the Board by roll call. Food/Rehab package for Truck 1 and Rescue 1 A Motion was made by Matt Holuj to create a Rehab Kit for Truck 1 by purchasing a bag and the following items to place in the bag: Flavorade packets, protein bars, and hand warmers. The items will be replaced as needed with an annual cost not to exceed $200 and the Rehab Kit will be revisited in November 2019 to determine if the Rehab Kit was beneficial as it is originally believed. Said Motion was seconded by Bob Terry and unanimously approved by the Board by roll call. Review of By Laws A Motion was made by Bob Terry to update Article 7 - Meetings, Section 1 – Regular Meetings to reflect the meetings occur in February, May, August and November and to also update Article 11 Budget to reflect the fiscal year to be the same as the City of DeKalb (January 1 through December 31) and to approve a preliminary budget for the next fiscal year at the August meeting and to approve a final budget for the next fiscal year at the November meeting. Topics for Next Meeting Agenda Review of Items to Purchase ranking procedure. G. ADJOURNMENT A Motion was made by Trevor Chilton to adjourn. Said Motion was seconded by Matt Holuj. The meeting adjourned at 0922 hours. The next meeting of the Foreign Fire Insurance Tax Board will be February 4, 2019 at 8:00 a.m. __________________________________________ Traci Lemay, FFITB Recording Secretary Minutes approved by Foreign Fire Insurance Tax Board on February 4, 2019.